IMPORTANT INFORMATION:
Join Our Mission to Foster Prosperity in Asia
Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.
Organizational Setting and Reporting Relationship
The position of Logistics Management Assistant is assigned to the Institutional Services Division (CSIS) within the Corporate Services Department (CSD). You will be based at our Headquarters in Manila, Philippines.
You will report to the designated International Staff and Senior National Staff.
Your Role
As a Logistics Management Assistant, you will provide support in the administration of logistics management-related matters and other various requirements of the Logistics Management Unit (CSIS-LM).
You Will:
โข Coordinate with the different Logistics Management (CSIS-LM) service areas to finalize the monthly work status reports, budget reports, overtime summary reports, training requests and other required reports.
โข Ensure that deadlines are met by coordinating with the service areas and by following up as needed. Coordinate activities of the various service areas.
โข Provide administrative and IT support to Unit Head, CSIS-LM and coordinate supervisor's schedules by maintaining the calendar, arranging appointments, meetings, travel and accommodation in accordance with ADB procedures.
โข Ensure that all correspondence and documents for the supervisor are accurately prepared, formatted, and submitted on time. Compose routine correspondence.
โข Ensure that all incoming documents are recorded and forwarded to the supervisor, and all outgoing documents are properly logged and promptly dispatched to concerned parties for appropriate action.
โข Screen visitors and callers; receive and relay messages; and arrange appointment/ meeting schedules. Enforce visitor regulations and handle internal/external queries for CSIS-LM and refers queries to concerned staff for proper action.
โข Serve as website author for the unit by updating, ensuring that the contents are relevant and up to date; assisting in the design of the CSIS-LM intranet and SharePoint sites as required.
โข Serve as OT and Shift-Work Verifier of CSIS-LM and ensure the accuracy of staff time recording in accordance with budget allocations by maintaining, monitoring, and verifying submitted overtime requests in the unit.
โข Serve as the unitโs Supplies Custodian by handling the monthly office supplies requisition and monitor utilization.
โข Maintain and update the office files in accordance with ADB's procedures and relevant guidelines.
โข Serve as back up of other Administrative Assistants as directed.
โข Perform any other duties as may be required and reflected in the incumbentโs workplan.
Qualifications
You will need:
ยท Bachelorโs Degree in related field
ยท At least 5 years of relevant professional experience in administrative support related to logistics management.
ยท Knowledge and understanding of multilateral organization's policies, guidelines and procedures related to the area of logistics management.
ยท Knowledge of office management systems and procedures.
ยท Proficient in relevant software applications (Office 365, MS Office, Oracle, SharePoint)
ยท Able to liaise and work effectively with staff within own work location.
ยท Able to work collaboratively with teams as a constructive team member.
ยท Excellent written and verbal communication skills in English.
ยท Please refer to the link for ADB Competency Framework for AS4.
Benefits
ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADBโs standards and comparator markets, taking into account your qualifications and experience.
โ Paid leave (including parental)
โ Medical and health benefits
โ Life and other insurance plans
โ Staff development
โ Retirement plan
Additional Information
This is a fixed term appointment with option to renew for an initial period of three (3) years following Section 3.1 (b) of Administrative Order No. 2.01 (โRecruitment and Appointmentโ). This appointment is not convertible to a regular appointment. . After the initial fixed period, ADB has the option to renew the appointment for up to three years or allow it to expire. This decision is based on ADBโs overall interest in retaining the skills and experience of the staff for medium-term work program within the respective group, department, or office, while considering the availability of funding sources.
ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADBโs standards and computation, taking into account the selected individualโs qualifications and experience.
ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Please note that the actual level and salary will be based on qualifications of the selected candidate.
About Us
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.
ADB only hires nationals of its 68 members.
To view ADB Organizational Chart, please click here.
ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious, and cultural background, gender, sexual orientation, or disabilities. Women are highly encouraged to apply.
Visit ADB Careers FAQ for more information.