Financing Partnerships Assistant
Job Vacancy | Monday, June 16, 2025
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- Reference Number 250500 Position Level TL1 Department Climate Change and Sustainable Development Department Division Partner Funds Division Location Asian Development Bank Headquarters Date Posted Monday, June 16, 2025 Closing Date Monday, June 30, 2025 11:59 p.m. (2359 Manila Time, 0800 GMT)
Join Our Mission to Foster Prosperity in Asia
Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.Organizational Setting and Reporting Relationship
The Financing Partnerships Assistant is assigned to the Partner Funds Division within the Climate Change and Sustainable Development Department (CCPF/CCSD). You will be based at our Headquarters in Manila, Philippines.
You will report to Director, CCPF, and/or Designated International Staff.
Your Role
As a Financing Partnerships Assistant, you will provide administrative and operational support in the fund management and administration of relevant Japanese trust funds, notably the Japan Scholarship Program and other Japan-funded CCPF-managed trust funds. You will also provide administrative and operational support to improve ADBโs financing partnerships policies, guidelines, and practices, comply with financing partnersโ requirements, submit required reports per the relevant cofinancing agreements or framework, produce and execute the various knowledge products and services (KPS) activities of the funds and maintain bank-wide systems and data on trust-fund specific operations. You will also support CCPF with strategic and project activities as required from time to time.
You will:
Under the guidance of senior staff, work independently on all or a combination of the following tasks and/or clearly defined areas, depending on the assignment/instructions from supervisors and as indicated in the incumbentโs workplan:
1. Knowledge Product and Services and Visibility
- Assist in organizing and producing knowledge products and events to enhance visibility of the Japan funds through cooperation with various stakeholders and other Japan funds user departments/program partners and update and maintain various trust-fund specific databases and fund website.
2. Trust Funds Administration
- Provide procedural support in policies/guidelines/procedures review of existing Japan funds to be proposed for approval by the Government of Japan and assist in the dissemination to the user departments and program partners.
3. Processing/Implementation
Review scholarship applications for completeness check and facilitate the scholarship processing for funding consideration. Processe requests for advance payment and expenditures, disbursement, and liquidation through the newly launched PFMS I ERP Module related to the ADB-Japan Scholarship Program. Assist in consolidating budget submissions from designated institutions and prepare draft memoranda for internal correspondence in compliance with ADB's standards.
4. Collaboration/Integration
Provide support in various CCPF/East Asia Trust Funds, CCPF, and other CCSD-wide events and activities and collaborate with various ADB clients including ADBI and Resident Missions/Regional Offices to feed into the OneADB approach under the Japan funds management; assist in reviewing and providing inputs to the corporate-level documents and materials.
5. Coordination, Logistics and Administrative Support
Assist in the delivery service to financing partners by responding to their concerns and requirements, such as organizing meetings and report queries, while also providing relevant information to other departments. Assist in Mission travel coordination and arrangements in accordance with ADB procedures, meeting arrangements, maintain the central team files under an efficient taxonomy for easy retrieval; and assist in the preparation of team materials for various business purposes. Ensure that all correspondence and documents are compliant with ADB's standards, all incoming mail is logged, properly distributed, and brought to the attention of concerned staff, and that all outgoing mail is delivered on time.Qualifications
You will need:
Bachelorโs degree in business administration, finance, banking, accounting, economics, or related fields. At least 5 years of relevant professional experience with at least 3 years of experience relating to administration work. Excellent written and verbal communication skills in English is required. Proficiency in ADB standard software programs, database and website management, and other information technology platforms and systems is an advantage. Interpersonal skills and working together within the team and with the external clients are particularly required. Please refer to the link for TL1 level
Benefits
ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADBโs standards and comparator markets, taking into account your qualifications and experience.
ยท Paid leave (including parental)
ยท Medical and health benefits
ยท Life and other insurance plans
ยท Staff development
ยท Retirement plan
ยท Housing and education allowance (if applicable)
ยท Expatriate benefits (for international staff)
Additional Information
This appointment is open to internal and external applicants.
Selected applicants will be subject to a one-year probationary period.
This position is funded by a temporary funding source, Japan Scholarship Program and therefore, the renewal of the appointment and its duration are subject to the availability of the funding source
This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staffโs particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staffโs performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment.
About Us
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 50 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.
ADB only hires nationals of its 69 members.
To view ADB Organizational Chart, please click here.
ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
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