Job Summary
The Proposal Manage is responsible for proposal development - ensuring security and integrity of all proposal documentation, coordinating internal flow and review of all proposal inputs, coordinating schedules, coordinating activities with cross-functional business areas, and directing submission of the final proposal. This is a headquarters based position.
Accountabilities:
Partners with the technical leader to deliver a compliant, competitive proposal to the client on time. Oversees the entire proposal process, making sure that every member of the proposal team, including sub- and prime contractors, knows what is expected of him/her and when tasks are due.
Creates the proposal schedule and keeps track of proposal progress (technical and business),
Ensures milestones are met.
Ensures proposals receive appropriate review(s).
Assists the technical leader to ensure compliance with solicitation.
Communicates changes or new information to the entire team. * Helps develop and communicate proposal strategy.
Prepares proposal responsibility and compliance outline.
Undertakes routine writing assignments.
Assists the technical leader in securing resources, such as authors and reviewers.
Provides updates on assigned proposals for accurate system tracking.
Archives final proposal documentation.
Performs other work as assigned.
Ensures bid strategy implementation and compliance.
Resolves internal team issues.
Provides process leadership and experience.
Generates a portion of own work through repeat clients requests.
Contributes to process improvements.
Participates in developing proposal training for the organization.
Applied Knowledge & Skills:
Working knowledge of fundamental principles, terminology, and methodology of proposal development.
Working knowledge of proposal management conventions.
Effective organizational skills.
Effective communication skills, required for providing diplomatic and constructive comments to clients.
Skill in observing detail.
Ability to foster good customer relationships to build client base.
Ability to understand and follow written guidelines, including departmental policies, FHI360 policies and procedures, and work orders.
Ability to establish and maintain effective working relationships with co-workers, supervisors, and other staff.
Effective multi-tasking and flexibility to meet competing needs and sensitive deadlines.
Skill in abstracting, condensing and writing general information for inclusion in proposal documents.
Ability to manage short-term and long term proposals of varying complexity.
Ability to analyze tasks and determine appropriate level of effort * Ability to influence others.
Problem Solving & Impact:
Exercise judgment within well- defined procedures and practices to determine appropriate action.
Interact frequently with junior team members as resource and/or mentor.
Understand quality and timeliness goals for projects.
Work on assignments that are diverse and challenging in nature.
Identify potential process inefficiencies.
Supervision Given/Received:
Employee works under general supervision; handles problems and deviations in assignments in accordance with policies and accepted practices; confers with supervisor on unusual matters; some latitude for un-reviewed action or decision; work is reviewed for technical soundness, appropriateness, and conformity to policy and goals.
Works in team environment and may provide guidance to less experienced team members.
Education:
Bachelor's Degree or International Equivalent in a Related Field.
Master's degree preferred.
โExperience:
- Minimum of 3+ years of work experience in a related field.
- Associate of Proposal Management Professionals (APMP) and/or Shipley Associates processes preferred.
Knowledge of Non-governmental Organization (NGO) preferred.
Typical Physical Demands:
Typical office environment.
Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
Ability to sit and stand for extended periods of time.
Ability to lift/move up to 5 lbs.
Technology to be Used:
Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
Travel Requirements:
Less than 10%
The expected hiring salary range for this role is listed below. FHI 360 pay ranges represent national averages that vary by geographic location. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, business sector, and budget.
Base salary is only one component of our offer. FHI 360 contributes 12% of monthly base pay to a money purchase pension plan account. Additionally, all US based staff working full-time, which is calculated at 40 hours/week, receive 18 days of paid vacation per year, 12 sick days per year, and 11 holidays per year. Paid time off is reduced pro rata for employees working less than a full-time schedule.
Hiring Salary Range: $67,000 - $96,500
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicantsโ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicantโs tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others โ and yourself.