Program Assistant

FHI360/NIGERIA

POSITION DESCRIPTION

Project: Meeting Targets and Achieving Epidemic Control (EpiC) Liquid Medical Oxygen (LOX) infrastructure Project.

Position Title: Program Assistant

Location: Country Office, Abuja

Supervisor: Associate Director, Liquid Oxygen

Basic Function:

The Program Assistant will provide programmatic and operational support to the team for the implementation of Meeting Targets and Achieving Epidemic Control (EpiC) Liquid Medical Oxygen (LOX) infrastructure program activities. S/he forms part of the team that coordinates overall implementation of the LOX project. S/he will also be specifically responsible for maintaining electronic files for easy access and retrieval and support knowledge management and program communities of practice.

Duties and responsibilities:

• Provide program and administrative support to the team in the implementation of the LOX infrastructure project.
• Support with preparation of various program documents such as workplans, budgets, reports, and proposals on program implementation arrangements.
• Prepare presentation materials / slides in Power-point for presentations for meetings/workshops.
• Maintain and organize up-to-date hard and electronic files for easy access and retrieval, ensuring safe keeping of confidential materials.
• Support development and regular update of the project’s over-arching brief, including areas of focus, success stories, implementation learning and research.
• Support knowledge building and knowledge sharing in the Country office focusing on contributions of the project to knowledge networks, including communities of practice for medical oxygen.
• Support the team in planning, implementation, monitoring, evaluation and reporting of activities focused on achievement of the goals of the project.
• Review, collate and submit routine (weekly, bi-weekly, monthly, and quarterly) progress reports from sub teams.
• Perform other duties as assigned.

  Knowledge, Skills & Attributes:

  • Knowledge of health and development programming in a developing country
  • Working knowledge of major donor policies (USAID, Global Fund) as well as international not-for-profit organizations
  • Knowledge of COVID -19, medical oxygen, health systems, and related issues
  • Ability to manage tight deadlines and deliver high volumes of work with minimal supervision.
  • Ability to organize systems to monitor administrative and implementation results
  • Demonstrated expertise in building effective relationship with key internal and external stakeholders.
  • Excellent interpersonal skills with ability to work as a team member.
  • High degree of proficiency in written and spoken English communication
  • Well-developed computer skills
  • Ability to travel within Nigeria 25% time.

    Qualifications and Requirements:

    • B.Sc./BA in Public Health, Business Administration, Medical Sciences, Behavioral Sciences or its recognized equivalent with 1-3 years relevant experience with international development programs including COVID-19 program planning and implementation at the community or state level working with public and NGO sectors.
    • Master’s in public health is an added advantage
    • Demonstrated success in multicultural environments is an advantage.

      Safeguarding:

      FHI 360 is committed to providing a safe environment for all employees, beneficiaries and anyone contracted by FHI 360. This Includes taking measures to protect vulnerable people from Sexual Exploitation and Abuse (SEA) by either FHI 360 employees or associated personnel. FHI 360 abides by child safeguarding principles. FHI 360’s Safeguarding Policies apply and flow out to all FHI 360 staff, board members, volunteers, and partner staff (subcontractors, consultants, vendors, and subrecipients), regardless of the funding mechanism or amount of contract, agreement, or purchase order.

      This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

      FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

      Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

      FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
      
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