ORGANIZATIONAL OVERVIEW
FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, and technologyโ creating a unique mix of capabilities to address todayโs interrelated development challenges. FHI 360 serves more than 70 countries, all 50 U.S. states, and all U.S. territories. FHI 360โs Crisis Response team has been responding to the humanitarian emergency in Northern Ethiopia through an integrated health, nutrition, WASH, and Protection project to meet the critical needs of the conflict-affected population. FHI 360 aims to expand its reach to the Tigray Region in north Ethiopia to meet the immediate needs of the war affected population and will be implementing integrated humanitarian programming with local governmental structure.
Job Summary:
Under the supervision of the health and nutrition Officer, the Health and Nutrition Assistant is responsible for supporting all start-up nutrition activities in FHI 360 program implementation areas. They will be responsible for providing technical guidance to ensure that program implementation adheres to appropriate international technical standards and guidelines are technically sound. They will provide anthropometric assessment, recording, referral and linking clients to respective service points and shall maintain environmentally friendly working space hence adhering to infection prevention and control practices. They will provide nutrition services including but not limited to counseling, linkage and preparing treatment for the clients.
Accountabilities:
โข Work closely with the health and nutrition Officer to achieve program objectives and targets effectively and efficiently.
โข Collects and coordinates health and nutrition data needed by donors, stakeholders and any internal use..
โข Will be supporting the admissions of severe malnutrition cases following properly laid down standards.
* Prepare and feed severely malnourished patients under observation in the inpatient wards.
โข Will be responsible for case management of malnutrition patients on follow-ups and those on ward and ensure that all routine medications are administered appropriately.
โข To counsel and advise in-patients during follow-ups/parents/guardians on proper care and nutrition at home.
โข To carry out home visits as a follow up on discharged patients
โข To ensure adherence of the clients on the nutrition programs.
โข Support the EPI department through carrying out routine growth monitoring activities and
ensuring that all malnourished children have child health cards
โข Ensure that all the stored food supplements are safe and free from contamination and theft and the store is clean all the time.
โข Conduct supportive supervision to ensure the kitchen prepares therapeutic milk for severely
malnourished children and the surrounding environment is clean, hygienic and well maintained.
โข Prepare and submit the health and nutrition reports for both the in-patients and out-of-patients as guided by the nutrition and health officer.
โข Reviews and verifies information to ensure compliance and accuracy of source documents, policies, and procedures.
โข Maintains records and data utilizing automated systems for tracking protocols, agreements, training materials, data sets and final reports.
โข Imparting knowledge and skills to staff.
โข Prepares training and training materials for field site locations.
โข Provide continuous field-based assistance to all community-based health and nutrition activities and static facilities.
โข Assist in collecting and compiling project data regularly including case studies, success stories and photographs of facilities.
โข Provide regular updates on the inventory of medical and non-medical items supported by the project.
โข Help improve the quality of PHC services delivered at supported facilities and continuous monitoring.
โข Any other tasks assigned.
Programmatic Administration:
โข Support travel activities for staff and consultants including preparation of expense authorizations, obtaining client travel approval, working with the Travel Department to obtain air tickets and advances, and supporting travel expense reporting when required.
โข Assist in the collection of information for use in reports and formats report drafts.
โข Maintain the distribution list for project reports.
โข Send reminders to keep government stakeholders and partners on track with reporting deadlines.
โข Set up document management sites (file share sites).
โข Maintain, copy, and coordinate storage and archiving of files.
Technical Requirements:
โข Assist in technical data collection, review and basic analysis.
โข Provides basic technical support in the development and dissemination of tools, materials, reports, papers, and interventions for projects.
โข Under supervision conduct searches of published literature, mobile software sites, blogs, on evolving issues.
โข Provides technical administrative support to work plan preparation and finalization.
โข Operational Support (Security, IT, HR, etc.):
โข Post job descriptions.
โข Arrange interviews.
โข Set up technology for meetings.
โข Troubleshoots equipment issues.
โข Keep and update the list of contacts.
Finance Support:
โข Payment processing: receive invoices in the financial system of record, compile payment packages, obtain approvals and submit for processing.
โข Consultant support: compile consultant agreement packages, obtain approvals, and upload in the financial system of record.
โข Provide a point of contact support for project staff, such as processing reimbursement requests and invoices.
โข May contribute to the development of the projectโs budget process.
โข Read and interpret the budget to understand tracking.
โข May suggest budget items/approaches for tasks.
โข Set up purchase orders in the finance system of record (HQ only).
โข May help track down cost information (other direct costs (ODCs), hotel costs, etc.).
โข Business Development and Proposal Management Support:
โข Contract deliverables support and tracking: as needed, support with reviewing/uploading
project reports and deliverables to the Development Experience Clearinghouse and to the internal Knowledge Exchange.
โข Support business development efforts including assisting with proposal recruitment, document
formatting, organizational chart formatting, and performing desk research, as needed.
โข Project Management (Planning and Time Management) - accurately scopes out the length and difficulty of tasks (sets objectives/goals/measures). Break down work into steps, schedules, and task/people assignments. Marshal's people, time, and resources efficiently. Arranges information in a useful manner and orchestrates multiple activities at once.
โข Problem Solving โ analyzes problems, seeks input from others and considers a variety of
solutions.
* Chooses the most efficient and effective solutions with attention to the impact that solution has on other projects and tasks.
โข Technical Skills and Learning โ lets go of outdated processes and procedures, seeks out resources to enhance technical skills, and readily learns new industry processes, systems and products.
โข Employees are expected to possess or have high potential for the development of these three
fundamental competencies.
โข Applied Knowledge & Skills:
โข Articulate, professional and able to communicate in a clear, positive manner with clients and staff.
โข Must be able to read, write and speak fluent English, fluent in host country language as appropriate.
โข Basic knowledge of concepts, practices and procedures with project design.
โข Strong oral and written communication skills.
โข Demonstrated proficiency with Microsoft Office suite software.
โข Ability to solve problems and recommend corrective action as needed.
โข Strong organization and attention to detail are needed to adhere to project deadlines.
โข Effective communication in information shared by ensuring attention is paid to the specific components (i.e., formatting) of communication, successful delivery and accountability for specific components (i.e., keeping timelines updated).
Problem Solving & Impact:
โข Works on problems that are limited in scope.
โข Problems are routine in nature and are standard procedures and policies.
โข Works independently and within a team on special non-recurring and ongoing projects.
โข Exercises judgment within defined practices and policies to perform duties.
โข Decisions made generally affect own job or specific functional area.
โข Uses independent judgment to determine workflow and priorities.
โข Receives instructions on new assignments.
Education
โข Bachelorโs degree related to health or nutrition or a Related Field.
Experience:
โข Typically requires at least 5 years of relevant experience basically health and nutrition related.
โข Prior experience in a non-governmental organization (NGO) is preferred.
โข Prior experience using Microsoft Office Suite preferred.
Technology to be Used: