Monitoring and Evaluation Officer South Sudan Kajokeji National only

Job Description

A job description is a written statement that describes the employee’s role and responsibilities. The role and responsibilities shall be executed within the NRC framework. The job description facilitates the recruitment process by stating the necessary competencies. It is mandatory for all positions.

Position:                                  M&E Officer 

Reports to:                              Field Office Coordinator (with technical support from M&E Coordinator) 

Supervision of:                         N/A

Duty station:                             Kajo-Keji Field Office                     

Travel:                                      Field based

Project number:                        SSFM2214/ SSFM2302/ …………………/ 4910/Z5/KKJ      

Duration and type of contract:   5 months - (renewable based on funds & Performance)

The Norwegian Refugee Council (NRC) is an Independent Humanitarian Organization. Our task is to improve international protection of refugees and internally displaced persons, and to offer humanitarian assistance regardless of race, nationality, or political views. Our efforts are founded on the principle that all human beings are entitled to a life in peace, liberty, safety, and equality, as this is expressed in the universal Declaration of Human Rights. NRC has been working in South Sudan since 2004. Our core activities include Education, shelter and WASH, Food security and Livelihoods (FSL), and information, Counselling, and legal Assistance (ICLA).

All NRC employees are expected to work in accordance with the organization’s core values of dedication, innovation, inclusivity, and accountability. These attitudes and believes shall guide our actions and relationships. 

1. Role and responsibilities

   The role of the M&E Officer is to establish and implement systems to promote evidence-based decision-making, programme and project performance, and internal management. The M&E Officer will contribute to quality programming through supporting access to and use of relevant and timely information on programme scale, relevance, and effectiveness. Within this context, the M&E Project Officer will provide technical support to field staff pertaining to M&E and build capacity of staff in the designated field location by identifying and supporting the implementation of effective, cost efficient and meaningful M&E systems. 

   Generic responsibilities (max 10)

   These responsibilities are the same for all positions with the same title.

   1. Adherence to NRC policies, guidance, and procedures.
   2. Support and contribute to the development and implementation of M&E systems, and tools.
   3. Participate in programme design and proposal discussions, including log frame design.
   4. Support programme staff in planning for and executing M&E, including, data collection methodology and tools and data management, analysis, and use.
   5. Support the implementation, dissemination and use of evaluations, assessments and monitoring data in programme development, adjustment, or review.
   6. Contribute to organisational learning through supporting specific analysis, lessons learned and reports.
   7. Support Juba programs based on the need.
   8. Work closely with M&E teams. 

      Specific responsibilities 

      📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

      ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

      These responsibilities are adapted to the particularities of the job location and context, phase of operation, strategic focus, and type of programme intervention. This section shall be revised whenever the context changes significantly

      • Attending all weekly and monthly meetings and ensuring compiling all the data from those meetings and sharing them accordingly.
      • Collecting data on weekly and monthly basis, and reflecting them in M&E tools, and having them shared and reviewed accordingly.
      • Conducting data quality checks on all reported data to IPT/GORS and plug out discrepancies to project implementing focal persons and harmonize the data.
      • Conduct regular field visits to project activities implementation sites and present findings and lessons learned from the visits to implementing teams to improve programming
      • Project progress tracking through the available tools and report on unique beneficiaries by project
      • Review all PDM and assessment tools with the relevant person and making sure that all tools are ready on time for the field team to use them.
      • Analyzing all data received from the field team, preparing M&E reports and analyses and share them accordingly.
      • Reviewing all intervention reports from M&E lens to ensure that all data reported are correct and in line with each other. To report any missing documents or information to the PC and PM.
      • Support and contribute to the development of a data management system through tools development, documentation, implementation, and coordination of standardizes information flow of M&E activities and reporting.
      • To conduct PDM, assessments/outcome monitoring missions in the field along with the other field team members, and to participate in any other field mission as delegated by the line manager. 
      • Carry out any other task relevant to the position as may be assigned by the supervisor.

        Critical interfaces

        By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

        • Area manager and program staff, PM, PC, TLs and Officers.
        • Support units, logistic and procurement. 
        • PDU, M&E manager. 

          Scale and scope of position Staff: 1 M&E Officer Stakeholders: Donors, partners and governmental bodies  Budgets: Mainly GFFO, SIDA and UNICEF. Information: Responsible for at CO level: GORS, Intranet, Office 365 Legal or compliance: Signed terms of employment, donor requirements 

          1. Competencies 

             Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

             1. Value driven competencies

                Values are aspirational attitudes and beliefs that influence the way people conduct themselves. 

                NRC’s values are: Dedicated, Innovated, Inclusive and Accountable.

                1. Professional competencies 

                   These skills, knowledge and experience are important for effective performance. 

                   Generic professional competencies for this position: 

                   • At least 2 years’ experience in an international NGO preferably in an emergency or post-conflict setting, including M&E capacity and systems development
                   • Thorough experience with and knowledge of principles and current approaches to monitoring and evaluation using both quantitative and qualitative methods
                   • Understanding of data and information needs for program management 
                   • High level English language proficiency (speaking, reading, writing)
                   • Analytic and computer skills, including MS Office (Word, Excel, Outlook, PowerPoint, Access)

                     Context related skills, knowledge, and experience: 

                     • Good communication and interpersonal skills
                     • Strong organisational and team working skills
                     • Good cultural awareness and sensitivity
                     • Highly approachable, trustworthy, and confidential
                     • Advanced English Language level (Business English is a plus)
                     • Knowledge of the NGO operations and the dynamics of the humanitarian sector is a plus
                     • Good level of proficiency in Windows Excel and quantitative analysis (SPSS preferred)
                     • Excellent communication skills in English
                     • Proven presentation, training, and facilitation skills
                       1. Behavioural competencies (max 6)

                          These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies and the following are essential for this position:

                          • Strategic thinking 
                          • Planning and delivering results
                          • Working with people 
                          • Communicating with impact and respect
                          • Analysing

                            Duty Station and Living Conditions

                            This position will be based in Kajo-Keji County and will require the staff to travel inside and within different areas of Kajo-Keji County and its vicinity.  As the position is for South Sudanese nationals only, the employee will be responsible for finding his or her own accommodation and welfare.

                            1. Performance Management

                               The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews: 

                               • The Job Description
                               • The individual Work- and Professional Development Plan
                               • The Competency Framework The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country. Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks. NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.

                                 At NORCAP, we work to better protect and empower people affected by crises and climate change. With expertise in the humanitarian, development and peacebuilding sectors, we collaborate with local, national and international partners on finding solutions to meet the needs of people at risk. NORCAP is part of the Norwegian Refugee Council.