All NRC employees are expected to work in accordance with the organization's core values: dedication, innovation, inclusivity, and accountability. These attitudes and believes shall guide our actions and relationships.
1. Role and responsibilities
The purpose of the officer position is to provide support for the implementation of logistics/procurement functions in Southern Ukraine.
Generic responsibilities:
1- Ensure adherence with NRC policies, tools, handbooks, and guidelines
2. Implement delegated support function portfolio according to the plan of action
3. Prepare and develop status reports as required by management
4. Ensure proper filing of documents
5. Promote and share ideas for improvement of the support function
Specific responsibilities
Procurement:
Ensure procurement activities are carried out in a transparent and accountable manner at the area office that includes procurements requested from other parts of Southern Ukraine and follow all NRC/Donor Regulations.
Advise other departmental staff in the preparation of certain documents that are related to payment procedures.
Confirm all paperwork processes are correct before submission to the finance
Assist in local market assessments if required to do so.
Assist in the preparation of documentation for bids committee meetings.
Assist in tenders and preparation of and ensure it is compliant with NRC and donor regulations.
Ensure management of Agresso, through procurement tracking processes and workflows and communicate on any issues that may occur.
Assist in any duties in relation to procurement processes, as defined by logistics regulations.
Other Duties
To carry out other logistics duties as assigned in other departments as temporary relief, if required to do so.
Critical interfaces
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:
-Finance, HR, Admin, and Programme Team.
-Logistics in Country Office
Scale and scope of the position
Staff: Logistics Officer
Stakeholders: Logistics cluster, UN agencies, INGOs, local NGOs, civil society, governmental bodies, Companies, and Vendors
Information: Legal or compliance:
Agresso, Intranet, and Monthly logistics report (procurement, asset, and TerraMarr system) Term of employment, vendors, donors, NRC anti-corruption policy, etc.
2. Competencies
Competencies are important in order for the employee and the organization to deliver desired results. They are relevant for all staff and are divided into the following two categories:
1-Professional competencies:
These are skills, knowledge, and experience that are important for effective performance.
Generic professional competencies:
• Minimum of 3 years of experience from working as a Logistician in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position's responsibilities
• Willing to travel to remote areas and to field offices, ability to work flexibly including weekends, and willingness to travel and work in rural locations and live in basic conditions.
• Ability to speak the local language (Kurdish & Arabic) with a good knowledge of English language
Context/ Specific skills, knowledge, and experience:
• BA Degree in Supply Chain Management, Logistics, or equivalent
• More than or equal to 3 years of experience in the humanitarian sector
• Microsoft Word/Excel skills
• Basic experience in asset and fleet management
2-Behavioral competencies:
These are personal qualities that influence how successful people are in their job. NRC's Competency Framework states 12 behavioral competencies, and the following are essential for this position:
• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect