Logistics Officer Palestine Gaza - Fleet Focused (Nationals only)

All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

1. Role and responsibilities

   The purpose of a logistics officer (Fleet focused) is to provide the day to day implementation of the fleet function responsibility.

   The following is a brief description of the role.

   Generic responsibilities (max 10)

   1. Ensure adherence to NRC policies, handbooks, guidelines, SOP’s and donor requirements
   2. Implement delegated fleet functions portfolio according to Plan of Action
   3. Conduct and follow up daily operational fleet activities 
   4. Support the administration of resources so that deliverables are achieved within set budgets, timelines and standards
   5. Prepare and develop fleet reports as required by Area and Country office
   6. Support in development of SOPs as requested
   7. Ensure proper filing of all support documents
   8. Promote and share ideas for improvement of the fleet function 
   9. Perform other duties, as assigned by Line Manager

      Specific responsibilities

      1. Ensure the fleet is utilized and optimised accordingly in terms of safety and cost effectiveness.
      2. Ensure all vehicles are equipped according to NRC safety policy.
      3. Ensure monitoring the fuel status of the vehicles and keeping track of the fuel received and consumed.
      4. Ensure that all vehicles are appropriately marked with NRC logos and other visibility identifiers, and that these markings are consistently maintained in good condition.
      5. Follow up and reporting of any vehicle incident following NRC procedures applicable to such situation.
      6. Ensure close daily coordination with Safety Security team. Focal point for dissemination of safety related information to the drivers, including before and during any field movement.
      7. Manage the drivers as per HR procedures and ensure balanced workload and clear responsibilities. Monitor their performance, follow up on their leave balance, overtime along with all administrative issues.
      8. Handles the supporting documents for payments of car rental, and other fleet related expenses.
      9. Update and maintain effective movement plans.
      10. Acts as focal point for movement requests related to Gaza Area Office, act as a link between Logistics and Safety & Security Departments
      11. Ensures proper filing of fleet documents like vehicle rental contracts, driving license copies, vehicle registration copies, logbooks, facilitation letters.
      12. Compiles and submits monthly carpool reports and vehicle maintenance reports

          Critical Interfaces

          By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

           

          • NRC staff in general
          • Finance department
          • Safety and Security department
          • NRC Visitors and Partners

            Scale and scope of position

            Staff:      10 to 20 drivers

            Stakeholders:      NRC staff, Car rental providers, insurance companies

            Budgets: n/a

            Information:        Excel, Office365, Whatsapp, GPS tracking system

            Legal or compliance:         n/a

            2.  Competencies

            Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

            1. Professional Competencies

            These are skills, knowledge and experience that are important for effective performance.

            Professional competencies for this position:

            • At least 2 years of UN/INGO experience, working as fleet officer or within Logistics department
            • Bachelor degree preferred
            • Documented results related to the position's responsibilities;
            • Excellent inter-personal and communication skills;
            • Analytical skills and attention to detail;
            • Ability to work under pressure and manage stress;
            • Written and oral fluency in English and Arabic.

              2. Behavioral Competencies

              These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioral competencies, the following are essential for this position:

              • Handling insecure environments
              • Planning and delivering results
              • Working with people
              • Analysing
              • Communicating with impact and respect
              • Coping with change
              • Strategic thinking
              • Managing resources to optimise results
              • Empowering and building trust
              • Initiating action and change
              • Managing performance and development
              • Influencing

                3.  Performance Management

                The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:

                📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

                ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

                • Job Description
                • Work and Development Plan
                • Mid-term/End-of-trial Period Performance Review Template
                • End-term Performance Review Template
                • NRC Competency Framework

                  Additional Information:

                  Contract duration: Open End.

                  Working hours: 40 hours/week, Sun-Thu (5 days per week)

                  Salary/benefits: According to NRC’s salary scale and terms and conditions

                  Duty station: Gaza (open to Gaza strip residents only)

                  Start Date: ASAP

                  What we Offer? 

                  You will be working in an international and diverse organization with a dynamic atmosphere.

                  You will receive support and opportunities to expand your skills and enhance your expertise. 

                  You will be working in our Office in Gaza, 

                  This position is Grade (05) Step (01). Salary & Benefits are based on Gaza Duty Station.

                  Reports to: Logistics Coordinator

                  Recruiter: Reham Khalaf

                  Contract Duration: Open End

                  Recruitment is being done on a rolling basis so please send in your application at the soonest opportunity, the recruitment will be closed once filled.

                  Internal candidates: to apply as an internal candidate, log in with your official email or click on Opportunity Marketplace.

                  We receive many applications for each vacant position, so only shortlisted candidates will be contacted.

                  Only applications received through the system will be considered. If you face any issues, please send an email to recruitment.gaza@nrc.no  with a screenshot of the problem.

                  Unsolicited applications not related to this job advertisement will not be considered.

                  Responsibilities for Internal Candidates         

                  For more information about NRC's work in Palestine, please check:https://www.nrc.no/globalassets/pdf/fact-sheets/2024/factsheet-palestine-nrc_202405.pdf

                  NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.