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JOB TITLE: Logistics Assistant/ Retail
TYPE OF CONTRACT: SSAG5
UNIT/DIVISION: Supply Chain
DUTY STATION (City, Country): Jerusalem
DURATION: 11 months
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT
These jobs are found in Headquarters (HQ), Regional Bureaux (RBs) and Country Offices (COs) and Area/Field Offices. Job holders report to Logistics Officer, a Head of Unit, or the designate.
At this level, job holders are expected to take responsibility for completion of a range of processes and activities requiring some interpretation of standard guidelines/practices for all assistance modalities for both WFP and logistics common services. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.
JOB PURPOSE
To implement well-defined standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.
KEY ACCOUNTABILITIES (not all-inclusive)
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Market and Context Understanding
Regularly track the functionality of local markets and the evolution of the local context (food availability, prices, etc.) using appropriate assessment tools. Coordinate field data collection for market assessments by mobilizing and training field data collection partners and participation in data collection when needed. Support in identifying private sector entities or other actors that provide retail services in the targeted locations.
Short Description
Vendors Management (vendors providing retail services)
Support management of retail vendorsโ contracting activities including performance monitoring and measurement. Onboard retail vendors on the contract requirements, digital systems agreed including payment mechanism, and setting up of related equipment (e.g. installing of POS machine). Address day to day challenges related to the retail operations. Conduct regular performance monitoring of retail vendors using the Retail Performance Monitoring and Evaluation (RPME) corporate tool and take the necessary actions for low performing vendors.8. Collect and compile data and documentation to conduct the regular reconciliation and proceed with the monthly payment of retailers, as well as support the investigation of discrepancies.
Short Description
Other relevant responsibilities
Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries. Assist in monitoring inventory management processes to track trends and account for the inventory status from source to beneficiary. Liaise with internal and limited number of external stakeholders to support efficient logistics operations management. Provide guidance to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines. Collect and compile data, produce and/or contribute to reports (e.g. CCTI, SPRs, financial closure, physical inventory, transport performance) and ensure information accuracy in corporate systems in support to informed decision-making. Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set.STANDARD MINIMUM QUALIFICATIONS
Education: A post-secondary certificate in the related functional area is desirable.
Language: (Field): Fluency in both oral and written communication in the UN language in English and Arabic .
Experience: at least 5 Years in Logistics
Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock. Experience analyzing data (on commodities, funds, etc.) and drafting reports. Experience in measuring service providersโ performance against set KPIs. Experience in assisting the preparation of contract documentation. Experience in providing technical business support in corporate systems. Minimum 2 years of working experience in relevant field. Background in projects with Retail chains business and/or Supply Chain roles in market-based programming is desirable.