DEADLINE FOR APPLICATIONS22 June 2025-23:59-GMT+08:00 Malaysia Time (Kuala Lumpur)
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The World Food Programme is the worldโs largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.
WHY JOIN WFP?
WFP is a 2020 Nobel Peace Prize Laureate.
WFP offers a highly inclusive, diverse, and multicultural working environment.
WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
Please note that this job requisition is being issued internally and externally. General Service Staff positions are recruited locally.
We are seeking to fill the position of Procurement Associate G6 (Hub), based in the UNHRD Malaysia.
ORGANIZATIONAL CONTEXT
Global hunger has reached alarming levels in 2022, and WFP, the Nobel Peace Prize winner in 2020, remains dedicated and committed to address this global food crisis. The United Nations Humanitarian Response Depot(UNHRD) is a network of strategically located hubs established to support humanitarian organizations and the broader international community in responding to emergencies and crises. UNHRD provides essential services such as storage, easy access to critical supplies, and technical assistance.THE ROLE
As a team member of the UNHRD hub based in Subang the Procurement Associate for the UNHRD Hub plays a crucial role in coordinating and administering local and regional procurement activities. Reporting to the Head of Operations, this position requires close collaboration with the customer service, logistics, and warehouse management teams within the hub.
KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive)
1.Provide operational coordination and administrative services to support procurement projects andactivities, adhering to standard processes and ensuring the effective procurement of goods andservices.
2.Identify and recommend potential suppliers, compiling data and documents to support the selectionprocess, ensuring adherence to standard procurement procedures.
3.Review, record, and prioritize purchasing requests, offering support to requisitioners to procureappropriate goods and services at the best value for money to UNHRD.
4.Contribute to negotiations with new suppliers on terms and conditions of orders, alongside a seniorofficer, to secure the best terms and best value for money for UNHRD.
5.Prepare Purchase Orders, contracts, and any supporting documentation for approval by the relevantstakeholder and approve purchases within delegated authority to facilitate swift procurement.
6.Resolve potential issues related to delivered goods by liaising with all parties and following standardprocedures to ensure timely and accurate resolution of problems.
7.Research, collect, and analyze data to produce reports that enable informed decision-making byProcurement Officers, ensuring consistency of information presented to stakeholders.
8.Manage updates and further develop databases and records to ensure information is accurate,organized, and accessible, supporting reporting requirements.
9.Maintain relationships with internal counterparts to align procurement activities with wider programs,ensuring a coherent approach to meeting food assistance needs.
10.Follow standard emergency preparedness practices to support WFP in quickly responding anddeploying relief items and needed resources to affected areas at the onset of crises.SPECIFIC POST REQUIREMENTS (As required by the Hiring Manager)
Essentials:Informed decision making.
Excellent communication and negotiation skills.
Ability to work collaboratively with various teams and stakeholders
Desirables:Have certificate in Public Procurement, level 2-
CIPS Accredited
Knowledge of another UN language at B level is an advantage
Experience working in a United Nations common system, international or non-governmental organization.
STANDARD MINIMUM QUALIFICATIONS AND EXPERIENCE
Education: Completion of secondary school education. Additional training in procurement, supply chain management, or related field is desirable
Language: Fluent in English and Bahasa Malaysia, both oral and written
Experience: Minimum of 6 years of experience in procurement, supply chain management, or related areasTERMS AND CONDITIONS
General Service Staff positions are recruited locally. To be considered for this role, applicants must be citizens of the country where the job is located or have a valid visa/work permit and live within a reasonable commuting distance (1.5 hours) from the workplace at the time of application.If not residing within commuting distance at the time of application, candidates must already reside in Malaysia and be willing to relocate to Kuala Lumpur, Malaysia, at their own cost before taking up the assignment. WFP will not cover relocation costs, living expenses, or assistance with residency or work permits
WFP offers a competitive compensation package which will be determined by the contract type and selected candidateโs qualifications and experience. Please visit the following website for detailed information on working with http://www.wfp.org
Click on: โOur workโ and โCountriesโ to learn more about WFPโs operations.
Salary scale: UN - Salary Scale
Please note that applications should be sent in English. Only applications received in English will be considered.
WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
Click here to access WFP Leadership Framework
REASONABLE ACCOMMODATION
WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: global.inclusion@wfp.org
NO FEE DISCLAIMER
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
Once your profile is completed, please apply, and submit your application.
Please make sure you upload your professional CV in the English language
Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application
Only shortlisted candidates will be notified
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.