Grants Technical Officer Ukraine

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

1. Role and responsibilities
The purpose of a Grants Technical Officer position is to provide essential grant management support to delivering quality programmes in line with the NRC Country Office strategy and plan of action.
The following is a brief description of the role.
1. Adherence to NRC policies, guidance and procedures and consideration of NRC strategies – especially the Country Office Strategy and global and regional strategies.
2. Support overview and maintenance of grants in the portfolio, donor requirements, rules and regulations, and internal and external deadlines, including maintaining the filing of grant documents (including through the grants database – forthcoming).
3. Support and coordinate the development of donor proposals and reports, as well as supporting donor compliance and quality control.
4. Contribute to and support coordination of the development and revision of funding proposals, budgets donor reports.
5. Support the Grants Coordinator to continuously maintain and improve internal grant management systems.
6. Coordinate the development and distribution of internal reports.
7. Contribute to NRC’s Project Cycle Management (PCM) training and usage of the NRC PCM framework in the CO including the inclusion of cross-cutting programme elements, Finance and Monitoring, Evaluation, and Learning structures throughout all stages of the PCM.
8. Promote the rights of IDPs/returnees in line with the advocacy strategy.
 

Specific responsibilities
Proposal Development
1. Support proposal planning meetings and support the Grants Coordinator on proposal development for NRC’s portfolio of donors.
2. Build positive working relationships with other teams to coordinate and support development of high quality/donor ready proposals using relevant NRC Grant Management tools and guidance (proposal development calendar, internal logical framework matrix, procurement plan, internal budgeting tool, etc.).
 

Grant Agreement
1. Together with the Grants Coordinator, summarise in writing, key reporting, and compliance requirements (compliance checklist) including issues to be raised Grant Opening Meetings.
2. Work with the relevant Area Programme Manager, , and Core Competency Specialists to ensure Grant Opening Meetings are arranged and take place within 30 days of the grant being activated and all mandatory internal documents are in place (internal logical framework matrix, internal budget, procurement plan, work plan, and monitoring and evaluation matrix).
 

Donor Reporting and Monitoring/Review
1. Compile preliminary versions of reports before their review by the Grants Coordinator and Manager and the Head of Programs.
2. Work with the relevant Area Program Manager to plan, align, implement, track, and follow-up on regular project review meetings held in both the Country Office and Area Offices.
3. In collaboration with the Communications and Advocacy team, support the communication and visibility requirements for donor reports and updates.
 

Donor Compliance
1. Be familiar with all NRC organisational and donor portfolio compliance requirements and ensure high quality management of grants through meeting of internal KPIs and deadlines.
2. Maintain NRC UA donor compliance, rules and regulation tracker.
3. Support close out of grants, including coordination of Grants Closure Meetings.
 

Government Project Registration and Reporting
1. Lead on the technical registration of projects with relevant local authorities.
2. Lead on project reporting requirements to government authorities.
 

General Administration
1. Ensure all key grant documents for a grant is available within the Grants department by maintaining a standardised information management and filing systems.
2. Support the Grants Coordinator to ensure correct and up-to-date maintenance of the Grants Tracker, and other Grant-related tools.
3. Assist the Grants Coordinator as necessary, including representation and attendance at meetings as required, note-taking, and coordination with teams to follow up on agreed action points.
4. Grants will assume ‘Office in Charge’ of the Grants Coordinator role as requested (typically when the Grants Coordinator takes leave and may vary over time).

2. Competencies
Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following three categories:

1. Professional competencies
These are skills, knowledge and experience that are important for effective performance.
Generic professional competencies for this position:

Context/specific skills, knowledge and experience:

2. Behavioural competencies
These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, the following are essential for this position: