Finance Technical Assistant Tunis, Tunisia

Generic responsibilities 

These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.

1. Support and Implement NRC’s systems and procedures at area level.
2. Support the adherence to NRC policies, handbooks, guidelines, and donor requirements.
3. Ensure proper filing of all support documents.
4. Support line supervisors in procedures and require support team training.
5. Support the supervisor for the Management of Country office financial team. 
6. Support the management to Implement anti-corruption policy.

   Specific responsibilities 

   Accounting, Banking, and Auditing

7. Looking after and managing the Cash and Bank of NRC at the Country Office level.
8. Review, process, and follow-up on payments related to Country Office (CO) and Area Offices (AOs)
9. Review and approve Travel Authorization Requests (TARs), expense claims, Purchase Requests (PRs), Purchase Orders (POs), and salary advances at country office level
10. Prepare vouchers, cheques and any other supporting documents that are needed to complete the payment process
11. Post payments to NRC Agresso financial system when needed (most likely in absence of other finance staff)
12. Act as the focal point for payroll processing for Tunisia and Libya operations
13. Scan and archive (Tunis and Libya) payroll include proof of transfer
14. Scan and archive accountancy documents of Tunis financial movements then share with Tunis accountant, as well as scan and archive social security and tax records/Payments
15. Maintain sufficient cash funds at CO cashbox for activity office implementation and coordinate petty cash replenishments, including regular bank visits for cash withdrawals
16. Serve as CO focal person for bank-related matters, manage bank documentation needs, and update bank signatories.

     

     

     

17. Follow up on fund transfers with the bank account manager or (bank representative) include sharing transfer information
18. Upload International staff timesheet to Agresso in monthly basis
19. Prepare and submit all documents needed for the legal Tunis governmental annual audit 
20. Prepare and submit all CO documents needed for NRC annual audit
21. Support the finance team at CO with any accounting, banking, and auditing requests
22. Any other Finance accounting, Banking, and Auditing tasks as requested and delegated by the Line Manager

    Critical interfaces

    By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are: 

    Scale and scope of position Staff: Finance Team Leaders, Finance Technical Officers, Finance Technical Assistant Stakeholders: Key external stakeholders the post has relationships with (e.g. UN agencies, INGOs, local NGOs, civil society, governmental bodies) Budgets: List of budgets covered by postholder, and size of budget Information: Brief description of the information resources the postholder is responsible for at CO level (e.g. GORS, Agresso, Webcruiter, Intranet) Legal or compliance: Brief description of any legal or compliance responsibility the post holder has (term of employment, vendors, donors)

23. Competencies 

    Competencies are important for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

     

    1. Professional competencies 

    These are skills, knowledge and experience that are important for effective performance. 

    Generic professional competencies: 

    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

    ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

    •              Experience from working as a Finance Technical assistant in a humanitarian/recovery context will be preferred.

    •              Previous experience from working in complex and volatile contexts

    •              Documented results related to the position’s responsibilities

    •              Knowledge about Accounting, Banking and Auditing 

    •              Reasonable knowledge in English, both written and verbal 

    Context/ Specific skills, knowledge and experience:

    •              Knowledge of the context in Tunis

    •              Fluency in Arabic and English 

    •              Experience with Tunis and Libya government financial laws/regulations

    2. Behavioural competencies (max 6)

    These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:

24. Build meaningful relations
25. Empower people
26. Act with integrity
27. Deliver results

     

     

28. Performance Management

    The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews: 

29. The Job Description
30. The Goals and Performance Plan
31. The NRC Competency Framework