Finance Officer

VACANCY ANNOUNCEMENT

Finance Officer

Plan International is a rights-based development and humanitarian organisation working for better lives for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries. Plan International began working in the Pacific in 2012 and has offices and staff in Solomon Islands (SI) and PNG, in Bougainville and has an established regional office in Suva, Fiji.

Plan International PNG Office is seeking to hire a full time Finance Officer. The role will provide financial and operational support in payment management of supplier and partners, financial reports to ensure smooth implementation of projects and recording of all financial transaction of pacific in ERP (SAP/YODA). The role reports to Country Programme Manager based in PIPNG

Do you have what it takes to be successful in this role?

Accountabilities

Payments and Journals Processing

• Maintain records of expenditures in accordance with payment ledger and Chart of account in SAP/YODA (ERP of Plan International)

• Review and ensure require supporting documents for employee, supplier and partner payment it includes payment requisition, invoices, payment request, Good received note and availability of budget in respective projects before booking of expenditure.

• Ensure all payment documents accuracy, expenditure booking line and approvals have been obtained as per the active Delegation of Authority (DOA).

• To ensure the payment request is properly filled out as per the standard payment request format with full information of beneficiary along with SAP Vendor number. Record all expenditure in SAP from SOLand PNG by ensuring correctness documentations

• Book accruals, prepayments, payable and receivables by preparing the subsidiary ledgers and supporting documents. • Create vender in SAP for ATS as well as expenditure booking (T Codes MK01,MK02)

• Perform bank Payment in SAP and clear all open items as per requirements

• Update manual payment register of SAP transection and prepare payments

• Ensure all expenditure booking in respective month and period before closing of period. Superannuation and Tax management

• Deduct TDS as per the prevailing tax law of country and process for timely deposit.

• Timely deposition of FNPF and tax so that fine and penalties will not charge.

• Ensure other statutory requirements of GST are comply appropriately plan-international.org Role Profile 2 Intercompany Recharge and Open Item Accounts Management

• Raise adjust journal for intercompany management plan-international.org Role Profile 3

• Process intercompany recharge from regional hub and other country offices.

• Reconcile and book intercompany recharges immediately upon receiving

• Update and keep record of Intercompany Recharge forms and details

• Clear bank sub-accounts open items on fortnightly basis

• Clear travel, prepaid, deposit and other OIM accounts right after completion of transactions. Partners payment and liquidations

• Make adequate follow ups with Finance coordinators and consolidate Fortnightly Fund request.

• Prepare internal order, purchase requisitions and purchase order for partner’s payment.

• Prepare monthly CMP report from SAP and make follow ups for timely liquidations. partners payment and liquidation in SAP finance module

• Update partner’s liquidation portal ZLIQUIDATIONs in SAP. Monthly Reporting’s

• Prepare and submit Fortnightly Fund Request Report • Support in Month end and Year end reports

• Prepare bank reconciliation clearing long outstanding and deposit items on time • Prepare monthly staffs’ payroll, separation payment of staff, and assign correct charging lines for booking.

• Conduct surprise physical verification of cash and assets for YE process Facilitation on statutory, project and Global Audit

• Prepare financial statements for audit with support of PFM and CPM

• Complete all relevant documents related to audit as advised by PFM and CPM. Update audit action list for finance

Other duties

• Perform other duties as reasonably requested by the Supervisor and Plan International.

Technical Expertise and Knowledge

Essential

• Bachelor Degree with related experience in Finance or similar capacity is preferred

• Knowledge of financial management issues of Nongovernmental organization

• Knowledge of International Financial Reporting Standards, Control standards and risk management Relevant education and certification in accounting

• Strong knowledge and skill in ERP especially SAP, Grants and Financial management • Good English communication both written and spoken

• Demonstrated ability to build positive and trustworthy relations among the team member

• Proven IT skills: Word, Excel, Outlook, PowerPoint etc.

• Confidentiality, reliability and punctuality • Flexible and service-minded

• Ability to multitask, prioritize, and manage time efficiently

• Ability to build strong relationships with staff at every level

• Solid knowledge and understanding of procurement processes, policy, and systems

• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel) /