Hardship LevelH (no hardship)
Family TypeFamily
Family TypeFamily
Residential location (if applicable)
GradeGS5
Staff Member / Affiliate TypeGeneral Service
ReasonRegular > Regular Assignment
Remote work acceptedNo
Target Start Date2023-07-01
Job Posting End DateJune 11, 2023
Standard Job DescriptionSenior PPH Assistant Organizational Setting and Work Relationships The Private Sector Partnerships Service (PSP) sits within UNHCR's Division of External Relations (DER) and is responsible for mobilizing resources for refugees from the private sector. UNHCR has developed a Private Sector Fundraising Strategy 2018-2025 which has the ambition of growing PSP into a service capable of generating $1 Billion annually and identifies priority fundraising markets and regions. As part of this strategy, and in order to achieve the ambitious objectives of mobilizing necessary resources for UNHCR, colleagues working in the sphere of Private Partnerships and Philanthropy (PPH) mainly focus on developing and strengthening long-term partnerships with companies, foundations and private philanthropists (ยฟPPH donorsยฟ). As part of a wider fundraising team, the primary role of PPH colleagues is to seek various forms of support from PPH donors: securing funding for UNHCR programmes and projects will be considered priority, but the work also includes leveraging the capacities of these partnerships beyond funding, in order to build long-lasting holistic partnerships bringing various forms of support to UNHCR and to persons of concern, such as advocacy, visibility, expertise, innovation and public engagement. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCRยฟs core values of professionalism, integrity and respect for diversity. Duties - As delegated by the supervisor, support the engagement of PPH donors, and all activities relevant for the acquisition and strengthening of relationships with them, depending on the local market and philanthropic landscape. - Support the preparation of pitches, presentations, proposals, reports and any other fundraising materials targeting PPH donors. - Support the PPH team/colleagues in maintaining and managing the PPH prospect and donor pipeline, including support to the management of existing partnerships, e.g. by helping to draft donor reports, plan donor missions or other tasks necessary to ensure that relationships are appropriately nurtured. - Support the team with desk and market research to provide intelligence to inform PPH initiatives and/or the approach to specific donors or sectors. - Support on the logistics for internal and external events, including internal skill-shares. - As delegated, and in collaboration with Administrative colleagues, support PPH colleagues with procurement and administrative matters. - Help to update content on PSPยฟs SharePoint platform, in order to improve internal communications, and to maintain a regular flow of information with colleagues within and outside PSP. - Support PPH colleagues with information management and knowledge-sharing, through the collation and dissemination of documents and data pertaining to partnerships and philanthropy. - Keep records of partnerships and relationships up to date. This might include helping to keep track of income raised, keeping internal calendars and plans updated, and supporting on data entry and maintenance on Salesforce. - Gather and collate data/information on various topics and for specific audiences in support of communication and visibility plans with PPH donors, organize the logistics of content-gathering missions. - Support the implementation of activities for UNHCR campaigns, including local and global UNHCR campaigns for PPH donors. - Support the PPH team/colleagues in the adaptation, testing and/or development of activities and tools that support private sector fundraising efforts, including online activities in the future. - Keep aware of developments in the fundraising and business environment and raise relevant updates on possible PPH opportunities with the supervisor. - Perform other related duties as required. Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level For G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher Field(s) of Education Not applicable Certificates and/or Licenses Marketing, Communications, Journalism, International Relations, Economics, Business Administration, Management, Social Sciences Fundraising, or other relevant fields (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential Relevant experience with exposure to an international environment and/or with humanitarian or development organizations. Ability to produce high-quality written materials tailored to specific audiences. Ability to balance different and sometimes competing needs and deadlines. Experience in coordinating multiple stakeholders, with an ability to multi-task, manage time, and thrive in a high-pressure environment. Experience working in a multi-cultural environment. Knowledge of partnerships, fundraising, and/or relationships with donors and/or external partners, and/or marketing and communications. Desirable Knowledge of humanitarian programming and/or UNHCR programmes and operational arrangements. Knowledge of SharePoint 365 platform. Experience in marketing and/or communications. Knowledge of CRM tools, ideally Salesforce. Experience in a UN field location and/or working in a developing country. Functional Skills CL-Multi-stakeholder Communications with Partners, Government & Community IT-Computer Literacy PS-Emergency Fundraising PS-Fundraising - High Net Worth Individuals (HNWI) PS-Fundraising materials production and management PS-Middle donor programme development and management PS-Partnerships / Individual Giving Programmes (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile Eligible to work in Canada
Organizational context:
This role is essential to further enhance donor support and experience, ultimately provide the resource we need to enable us to reach our objective towards the goal of $3.SM by the end of 2020. The job entails a supporting role, accomplishing the best means of cultivation and stewardship activities that will continue to promote a positive philanthropic experience for donors, key partners and internal stakeholders. The coordinator will be expected to work with various team members of the Private Sector Partnership (PSP) team and global teams and more specifically will act as the focal point for PPH stewardship and reporting initiatives for PPH Canada.
As we continue to grow or revenue and our pipeline, this position will be essential to the administration of the day-to-day financial management for the PPH team in coordination with the PSP HR and Admin department. The coordinator will help support the PPH team by managing the revenue and expense tracking, which is crucial for UNHCR monthly and quarterly reporting processes
The Senior Assistant (PPH) will closely work with the PSP team and on occasion with the PI (Public Information) Units and with the team at the Representation.
Reporting directly to the Associate PSP Officer, PPH in Canada, the incumbent will be responsible for PPH donor relations and communication, team project coordination, administrative reporting and data management, all of which are key areas of work that further ensures the continued success of PSP Canada.
Working with the rest of the Canadian PSP team, the Canadian Branch office and the PSP team at our headquarters, the incumbent will be responsible within the organization for excellence in philanthropy.
Required languages (expected Overall ability is at least B2 level):
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Desired languages
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Operational context
Occupational Safety and Health Considerations:
Nature of Position:
Living and Working Conditions:
Additional Qualifications
SkillsCL-Multi-stakeholder Communications with Partners, Government & Community, IT-Computer Literacy, PS-Emergency Fundraising, PS-Fundraising - High Net Worth Individuals (HNWI), PS-Fundraising materials production and management, PS-Middle donor programme development and management, PS-Partnerships / Individual Giving Programmes
EducationBA, High School (Required)
CertificationsBusiness Administration - Other, Communication - Other, Economics - Other, Fundraising - Other, International Relations - Other, Journalism - Other, Management - Other, Marketing - Other, Social Sciences - Other
Work ExperiencePrivate Sector Partnerships
CompetenciesAccountability, Client & results orientation, Commitment to continuous learning, Communication, Negotiation & conflict resolution, Organizational awareness, Political awareness, Stakeholder management, Teamwork & collaboration
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Additional Information
Functional clearanceThis position doesn't require a functional clearance