Hardship LevelE (most hardship)
Family TypeFamily
Family TypeFamily
Residential location (if applicable)
GradeGS5
Staff Member / Affiliate TypeGeneral Service
ReasonRegular > Regular Assignment
Remote work acceptedNo
Target Start Date2023-07-03
Job Posting End DateJune 20, 2023
Standard Job DescriptionSenior Inter-Agency Coordination Assistant Organizational Setting and Work Relationships The Senior Inter-Agency Coordination Assistant normally reports to a higher grade local or international Inter-Agency position. The incumbent will provide administrative and organisational support to the Inter-Agency Unit and will liaise with other UN Agencies, NGOs and other partners of UNHCR as well as other units in the operation as necessary. S/he may be tasked to draft meeting minutes and reports. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity. Duties - Provide secretarial support to the Inter-Agency unit and sector working groups, including drafting and reviewing meeting minutes, keeping recipients' list updated, drafting support materials for meetings, organize and provide logistic support including transportation and translation support, disseminate relevant information to an external audience, etc. - Support the sector coordinators in drafting guidelines, strategies and other documents. - Participate in relevant meetings or events at national level as requested and provide relevant verbal and written feedback on issues of relevance for inter-agency and inter-sector processes. - Liaise with partners as requested. - Participate in field level meetings as required and update the sector coordinator on discussions and relevant developments. - Support the Inter-Agency Coordinators in ensuring good communication between the working groups in the field and the national working groups through regular contacts with the field. - Support the coordinators in mapping and other exercises, in cooperation with the information management colleagues. - Liaise with the information management colleagues for sector updates, checking consistency, providing documents to be posted etc. - Support the sector coordinators in the review and extraction of the reporting of sector partners on activity info. - Translate relevant documents, articles, legal texts as required. - Support other Inter-Agency functions, including: collecting and disseminating weekly schedules and work plans, organize and maintain IA calendar and other coordination tools, support outreach to partners on issues such as financial tracking, follow up with field offices on weekly distribution schedules and attend IA meetings and/or specific working groups where relevant (including minute taking), etc. - Draft reports for clearance by the supervisor. - Organise coordination meetings. - Gather and analyse information from UNHCR, partners and media. - Perform other related duties as required. Minimum Qualifications Years of Experience / Degree Level For G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher Field(s) of Education Not applicable. Certificates and/or Licenses Protection Learning Programme (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential Knowledge of UNHCR and interagency policies, standards, programmes and humanitarian operations in operational context. Desirable Experience in humanitarian coordination (including but not limited to interagency coordination) is an asset. Emergency response experience is an asset. Functional Skills IT-Computer Literacy DM-Database Design & Development CO-Drafting and Documentation (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile To successfully perform these duties, UNHCR is looking for a candidate with fluency in English and Turkish, including excellent drafting, translation and writing skills in both English and Turkish as well as effective organizational skills and excellent computer skills and knowledge of MS applications. In addition, a genuine interest in refugee and forced displacement situations and their link to broader human rights and development issues is considered desirable and proven ability to ability to work harmoniously with staff members from different national and cultural backgrounds.
Master's of social sciences, international relations and bachelor's in Law is highly desirable for this position.
Experience in humanitarian work in Turkiye is an asset.
Other information
Recruitment as a UNHCR staff member and engagement under a UNHCR affiliate scheme or as an intern is subject to proof of vaccination against Covid-19, successful reference checks, and integrity clearance.
Translation in local language
PLEASE USE ONLY ENGLISH CHARACTERS IN YOUR NAME & SURNAME.
Staff members should serve for a minimum of one year following assignment before being considered eligible to apply for another position within the same category. This requirement is waived in respect of staff members whose position is being changed or whose assignment/appointment through the joint staff/management review body is in a replacement capacity.
UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training, or any other fees).
Only short-listed candidates will be notified. The recruitment process might include a written test and/or oral interview for this job opening. No late applications will be accepted.
External candidates should be legally present in Tรผrkiye at the time of application, recruitment, and hire.
Non-Turkish citizens are required to upload their residence permits or relevant documents under the โCertificationsโ section, by selecting the type โPersonnel Administration โ Otherโ, to be considered for this job opening. Applications by non-Turkish citizens will NOT be considered if a valid residence permit is not attached to the application.
For further information on how to apply, please visit the โUNHCR - Application and Selectionโ page, at https://www.unhcr.org/how-to-apply.html.
Required languages (expected Overall ability is at least B2 level): Turkish
,English
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Desired languages
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Operational context
Occupational Safety and Health Considerations:
Nature of Position:
Living and Working Conditions:
Additional Qualifications
SkillsCO-Drafting and Documentation, DM-Database Design & Development, IT-Computer Literacy
Education
CertificationsHCR Protection Learning Program - UNHCR
Work Experience
CompetenciesAccountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Organizational awareness, Planning & organizing, Stakeholder management, Teamwork & collaboration
UNHCR Salary Calculator
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Compendium
Additional Information
Functional clearanceThis position doesn't require a functional clearance