GradeGS5
Staff Member / Affiliate TypeGeneral Service
ReasonTemporary > Temporary Assignment/ Appointment
Hardship LevelD
Family TypeFamily<p></p><p></p>
Residential location (if applicable)
Remote work acceptedNo
Target Start Date2023-07-01
Target End Date2023-12-31
Job Posting End DateJuly 16, 2023
Standard Job DescriptionSenior Communications Assistant Organizational Setting and Work Relationships The Senior Communications Assistant is normally supervised by a Communication Officer or other position as decided by the senior management in the area of responsibility. The supervisor provides the incumbent with regular guidance. The incumbent will have frequent contacts involving the exchange of a wide range of information with colleagues within UNHCR as well as media, international organizations, academic institutions and private individuals. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity. Duties - Regularly monitor media and local situation regarding UNHCR. - Follow-up on administrative and logistical arrangements to organise press briefings and other events, such as workshop and conferences. - Contribute to the production of information materials for public awareness campaigns and for the preparation of in-house bulletins, newsletters and information kits by contributing to articles, reports and other information gathered from various sources. - Liaise with printers concerning brochures and publications published by the office. - Draft routine correspondence and texts for the office's website and maintain information databases. - Compile and distribute a daily news clipping service. - Distribute press statements and similar information to media, to other offices locally as well as to Headquarters. - Maintain up-to-date filing system and appointments diary. - Perform other related duties as required. Minimum Qualifications Years of Experience / Degree Level For G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher Field(s) of Education Not applicable. Certificates and/or Licenses International Relations; Journalism; Political Science; (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential Some work experience relevant to the position. Communication and computer skills. Excellent drafting skills as well as translation and interpreting skills. Desirable Completion of UNHCR learning programmes or specific training relevant to functions of position. Functional Skills CO-Journalism (incl. print, broadcast, photography, video, layout & graphics) CO-Drafting and Documentation IT-Web Content Management CO-Digital content production CO-Social Media Publishing/Monitoring/Marketing tools IT-Web publishing (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate ProfileThe Senior Communications Assistant is normally supervised by a Communication Officer or other position as decided by the senior management in the area of responsibility. S/he will have frequent contacts involving the exchange of a wide range of information with colleagues within UNHCR as well as media, international organizations, academic institutions, and private individuals. The incumbent will be responsible for developing relationships with local media and key stakeholders. S/he will support the Communication officer in the preparation of press releases, reports and web-stories, with demonstrable written skills in both English and Bengali. S/he will have experience in taking photographs/video and possess editing skills. The person must have good digital design skills to prepare branded documents, such as posters, flyers, factsheets and other documents.
The position requires experience producing and publishing content for social media, as the person will support the communication team to enhance the reach of UNHCR social media accounts. S/he will be capable of multi-tasking and working to tight deadlines, in a fast-paced environment and as part of a team. As the incumbent will be working closely with refugees, knowledge of the Rohingya language would be considered an asset. A clear understanding of the Rohingya crisis is essential, while previous experience working with UN/NGOs on this situation would be preferred.
Duties:
- Support the implementation of communications strategies for countries, situations and special projects within the area of responsibility; help identify thematic priorities and target audiences to meet UNHCR's global, regional and country-level communications objectives of leading the narrative, generating empathy and mobilizing action for forcibly displaced and stateless people.
- Provide photography and videography support to UNHCR units, including the photo directory and for the purpose of multiple information products.
- Monitor news and popular trends to insert UNHCR's messaging into ongoing conversations; identify key moments for proactive communications.
- Help maintain existing databases.
- Help forge strategic partnerships with individuals and organizations who can help produce and promote UNHCR content, activities and messaging as well as provide research insights to improve communications.
- Support the development of content to lead the narrative on forced displacement and show UNHCR's impact (e.g. interviews, press releases, flagship reports, speeches), create emotive storytelling to generate empathy (e.g. stories, multimedia content) and mobilize action by signposting concrete steps people can take to help refugees (e.g. digital diplomacy, action-driven campaigns, fundraising).
- Assist in research, preparation, editing and production of professional media, audiovisual, design and communications materials for target audiences and ensure their timely dissemination via UNHCR's communications channels, ensuring highest quality standards.
- Support the content production and publication for social media platforms.
- Continually maintain and upgrade communications skills, keeping abreast of emerging platforms and tools, and systematically reviewing media impact results and other measurement tools for learning purposes.
- May be required to assist in implementation of campaigns, events and other initiatives in support of UNHCR's strategic objectives, including its need for a leading share of voice on refugee and related matters.
- May be required to undertake missions and field trips with media, donors and other official visitors in support of UNHCR and its work.
Functional ClearanceThis position doesn't require a functional clearance
Required languages (expected Overall ability is at least B2 level)
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Desired languages
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Additional Qualifications
SkillsCO-Digital content production, CO-Drafting and Documentation, CO-Journalism (incl. print, broadcast, photography, video, layout & graphics), CO-Social Media Publishing/Monitoring/Marketing tools, IT-Web Content Management, IT-Web publishing
Education
CertificationsInternational Relations - Other, Journalism - Other, Political Science - Other
Work Experience
UNHCR Salary Calculator
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Other informationOnly Shortlisted candidates will be contacted for the Assessment Exercises for the recruitment of the position, which may include Written/Technical tests and/or Interviews, as applicable for recruitment of the position.