Senegal: Finance, Procurement and Administration Associate

GGGI has a diverse portfolio of programs in developing countries around the world. Together with global products and services, these in-country programs focus on delivering results through an integrated approach of evidence-based green growth planning and implementation aligned to countries’ development priorities. The organization also focuses on knowledge development and management activities, which build a solid theoretical and empirical basis for green growth while providing concrete options and guidance for policymakers and building the conditions for public and private green infrastructure investments.

GGGI is hosted in Senegal by the Ministry of Environment and Sustainable Development since 2016.

In support of the Senegal Country Program, the Finance, Procurement and Administration Associate will ensure process integrity across a range of administrative services relevant to finance, travel, conference management, human resources, administration, and communications. The focus of this position is to provide finance , human resources, procurement and other administrative related services ensuring high quality and accuracy of work. S/he provides solutions to issues related to day to day office.

INTRODUCTION TO GGGI

The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page.

POSITION SUMMARY

Aligned with GGGI's rules and regulations, the Finance, Procurement and Administration Associate will carry out operative processes such as financial monitoring, reporting to donors, processing, and delivery of procurement contracts, monitoring of purchase orders, conducting or supporting recruitment and human resources processes, travel requests and claims, IT asset oversight, among others.

To carry out his/her role, the selected candidate will work closely with the Senegal Country Representative and Project Managers and engage with other Operations, Enabling Department staff support for timely submissions and delivery (OED) at GGGI's headquarters in Seoul when required.

ENGAGEMENT

• Work closely with the Senegal Country Representative and the Project Managers to keep an opportune monitoring of the budget execution and its implementation. Support GGGI staff with administrative aspects of the program and project implementation.
• Oversee and coordinate strong OED performance altogether.
• Engage with internal and external stakeholders to guarantee compliance with GGGI's Finance, HR, Procurement, Events, and Travel-related processes.
• Provide clear information on process delivery requirements to the Senegal office staff and external stakeholders.
• Coordinate and manage periodic procedural aspects related to financial petty cash management, bank account reconciliation, and cash control.
• Support program managers in daily communication with all partners and stakeholders to develop and maintain strong partnerships while ensuring high-quality standards are delivered and continuously improving organizational processes and performance.
• Coordinate with GGGI program managers and other departments (Africa regional office, partnership, Business development) to ensure high-quality delivery and delivery within the rules and regulations of GGGI and all donors.

  DELIVERY

  • Prepare and update, as needed, project budgets and Country Program Office Budget under the relevant budget categories (chart of accounts and donor expense categories).
  • Prepare monthly monitoring of project budgets, highlighting potential risks in the budget execution.
  • Prepare financial reports to donors and support financial auditing by gathering the relevant information.
  • Carry out transactions in the ERP, such as requisitions, amendments, payments (for individual consultants, firms, and general providers), submission of claims, and procurement of equipment and services, among others.
  • Keep monthly track of procurement progress and commitments; and monthly monitoring of staff time by project (Timesheets record).
  • Prepare monthly Corporate Credit Card reconciliation and register all related expenditures.
  • Oversee office management activities, including meeting room management, office spaces, supplies, and IT management.
  • Assist and promote Green Office initiatives and ensure we meet our Green Office Guide for all operations.
  • Assist with the recruitment processes of Staff, Consultants, and Interns through the E-Recruitment system, including uploading ToRs for GGGI's website publication, setting up interviews with candidates, and following up throughout the process until a final candidate is contracted and on board.
  • Support the recruitment and onboarding of new staff and individual consultants.
  • Advise the Senegal team and increase awareness of internal administrative procedures in the areas of office management, recruitment and onboarding of new personnel and consultants, travel, conference/event management, IT and other relevant regulations, rules, and guidelines.
  • Assist the team in all procurements above USD 10,000, including negotiation definition between project leads and vendors, contract issuance, authorization of payments, submission of claims, requisition transactions, etc.

    REQUIREMENTS

    QUALIFICATIONS

    • A degree equivalent in business administration, finance, accounting, human resources, or a related field of study is required (In place of a master’s degree, a bachelor's degree with professional job experience will be considered)
    • Certifications in accountancy, project management, human resources management, procurement, information technology systems, database management, and knowledge management are highly desirable.
    • Preferably seven years of professional work experience in at least 4 of the following areas: finance, accounting, project management, human resources management, operations, logistics, and procurement, and a minimum of four years with an international organization, international NGO, or multinational business.
    • Demonstrated a firm grasp of corporate policies and procedures and extensive hands-on experience with online operational systems, including ERP and project management systems.
    • Clear professional verbal and written communication in English and excellent French language skills are required.
    • Ability and willingness to work respectfully in a flexible and agile manner.

      FUNCTIONAL

      • Leadership, teamwork, and creative problem-solving abilities.
      • Ability to work independently while following agreed work plans and instructions.
      • Excellent multicultural literacy and interest in being a part of an international team working in an evolving and entrepreneurial environment.
      • Excellent communication (both written and oral) and facilitation skills.
      • Innovative thinker who can see opportunities across different sectors/disciplines.
      • Anticipate and provide necessary technical and content-based support.
      • Highly organized and able to multi-task and prioritize effectively and efficiently.
      • Comfortable working both in a team and independently.
      • Excellent organizational and management understanding and demonstrated experience successfully mainstreaming safeguards, gender, poverty reduction, and social inclusion.

        CORPORATE

        • Understand and actively support GGGI’s mission, vision, and values.
        • Promote an organizational culture of trust, transparency, respect, and financial management.
        • Excels at problem-solving, asks questions, seeks support when needed, and quickly shares information and knowledge with others internally and externally.
        • Manage emotions and stress positively, be receptive to feedback, build rapport, and resolve conflict easily.
        • Strong ability to work independently and/or remotely while maintaining productivity.
        • Excellent oral and written communication skills in English, including public speaking with all staff and stakeholders. Child protection – GGGI is committed to child protection, irrespective of whether any specific area of work involves direct contact with children. GGGI’s Child Protection Policy is written in accordance with the Convention on the Rights of the Child.