Hardship LevelH (no hardship)
Family TypeFamily
Family TypeFamily
Residential location (if applicable)
GradeGS6
Staff Member / Affiliate TypeGeneral Service
ReasonRegular > Regular Assignment
Remote work acceptedNo
Target Start Date2024-02-01
Job Posting End DateDecember 18, 2023
Standard Job DescriptionRecruitment Associate Organizational Setting and Work Relationships Affiliate Partnerships and Recruitment Section (APRS) takes the lead in recruitment. The Recruitment Associate is part of the Recruitment Unit of APRS and performs under direct supervision of the Associate Recruitment Officer who defines general work objectives and provides necessary advice and guidance. The incumbent keeps frequent contacts with job candidates and hiring managers to exchange information and provide advice. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCRยฟs core values of professionalism, integrity and respect for diversity. Duties - Provide first line support to job applicants, candidates, and hiring managers. - Provide appropriate information regarding job application, hiring process, training material, policy and/or procedures. - Understand functionality of job application process and online job application system and provide assistance to applicants. - Utilize resume database for tracking candidates. Assist in contacting potential applicants using multiple communication tools, including social media and maintain the contact with the candidates - Manage candidates' pipeline, pre-screen/screen applicants, conduct suitability/grading and enrol/organize testing. Maintain processing dispositions updated in MSRP and/or in spreadsheets. - Liaise with outreach team to provide inputs to adjust the in-outreach based on the needs and the trend. - Provide inputs to the screening company. - Communicates with managers and recruiters regarding candidate flow. - Assist with any step of the recruitment process, liaising with PAPS and/or Assignment Section, ensure that on boarding requirements are met. - Assist in the submission of third-party labour resource requests. - Assist in obtaining required reference checks. - Coordinate and participate in job fair events by registering, preparing recruitment materials, ordering supplies and maintaining database. - Assist with projects, programs, and tasks that require data gathering, reviews data, and presents findings, - Maintain highest level of confidentiality regarding matters of posting, short listing and selection processes. - Release screened-in candidates for the review by the managers. - Validate list of screened-in candidates provided by the screening company. - Represent UNHCR in recruitment activities. - Perform other related duties as required. Minimum Qualifications Years of Experience / Degree Level For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher Field(s) of Education Business Administration; Personnel Administration; Human Resources Management; or other relevant field. (Field(s) of Education marked with an asterisk* are essential) Certificates and/or Licenses Not specified Relevant Job Experience Essential Good knowledge of recruitment best practices and tools to hire the best talents. Experience in using social media platforms for recruitment, including recruitment branding. Desirable Good knowledge of UN Administration and procedures/processes, and exposure to provision of support services in an international organization. Knowledge of UN and UNHCRยฟs HR policies. Proficient in online search methodologies. Functional Skills HR-Vacancy Management IT-Computer Literacy SO-Research HR-Talent Management Systems UN-UN/UNHCR Administrative Rules, Regulations and Procedures IT-Enterprise Resource Planning (ERP) HR-HR Policies-Trends/initiatives/best practices in UN Common Syst, public/private sectors; (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile For this particular role, the incumbent will facilitate organization-wide outreach for external vacancies and promote hard-to-fill jobs as well as other opportunities through various platforms to attract the talent UNHCR needs, in particular women, nationals from under-represented countries and persons with disabilities. In that regard, the ideal candidate has proven experience in conducting recruitment outreach campaigns, articulating an organizationโs employer value proposition, creating compelling content and posting those on social media (LinkedIn, Twitter, etc.) platforms and job boards. Experience using computer graphic design tools such as Canva, Adobe Photoshop or similar is considered a strong asset.
The responsibilities are below:
1. Assist in organizing outreach campaigns to attract diverse applicants. Ensure proper consideration is given to all applicants without distinction on the grounds of race, color, sex, national origin, age, religion, disability, sexual orientation and gender identity.
2. Support talent outreach and sourcing initiatives by partnering with both internal and external stakeholder, to set targeted timelines, and provide advice on outreach strategy, such as networking, and the use of social platforms (LinkedIn), job boards, outreach missions, webinars and monthly newsletters.
3. Assist in promoting the use of best practice candidate-sourcing techniques, advise recruiting managers on outreach strategy, and conduct seminars and other outreach events with counterparts from Member States to seek and attract potential candidates.
4. Design advertised TORs to enhance talent outreach.
5. Update outreach metrics and prepare periodic reports identify trends and recommend actions related to outreach efforts and support the recruitment metrics.
6. Assist in promoting UNHCR as an employer of choice by carrying out impactful and targeted activities such as recruitment missions, job fairs, and presentations at various forums. Participate in and lead working groups in the above areas and keep up-to-date on best practices and contribute to the review of existing policies, procedures and practices related to recruitment and outreach.
7. Conduct training and prepare the outreach related promotional/information materials as required.
8. Provide day-to-day oversight/guidance to interns and junior team members.
9. Support the implementation of talent outreach campaigns aimed at women, nationals of less-represented donor states, and diverse applicants such as persons with disabilities, niche professionals and other areas
10. Facilitate monthly Talent Outreach Webinars for external audiences
11. Create UNHCR`s periodical Talent Outreach Newsletter
12. Coordinate UNHCR's participation in career fairs to attract outstanding talent.
13. Collaborate with internal and external stakeholders to assist in the design of campaigns to support UNHCR as an employer of choice.
Additional information:
Candidates must be legally present in Hungary at the time of application, recruitment and hire.
Recruitment as a UNHCR staff member and engagement under a UNHCR affiliate scheme or as an intern is subject to proof of vaccination against Covid-19.
For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher.
NOTE: A completed and relevant minimum first level university degree (equivalent to BA or higher) shall count in full (100%) towards the required years of work experience. Priority will be given to eligible applicants meeting the full requirements
Remuneration:
In case of appointment, a competitive compensation and benefits package is offered.
G6 - Salary range: NET 558,082 HUF- NET 654,280 HUF.
Benefits:
Annual leave: UNHCR staff members holding a fixed-term appointment will accrue annual leave at the rate of 2.5 working days for each full calendar months of service (i.e. 30 working days per year).
Pension system: Staff members holding a fixed-term appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF).
Health insurance plan: locally recruited staff members in Budapest will be enrolled in the Medical Insurance Plan (MIP). The coverage is also optionally available for eligible family members.
Shortlisted candidates may be required to sit for a test. No late applications will be accepted. UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).
Additional information:
Candidates must be legally present in Hungary at the time of application, recruitment and hire.
Recruitment as a UNHCR staff member and engagement under a UNHCR affiliate scheme or as an intern is subject to proof of vaccination against Covid-19.
For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher.
NOTE: A completed and relevant minimum first level university degree (equivalent to BA or higher) shall count in full (100%) towards the required years of work experience. Priority will be given to eligible applicants meeting the full requirements
Remuneration:
In case of appointment, a competitive compensation and benefits package is offered.
G6 - Salary range: NET 558,082 HUF- NET 654,280 HUF.
Benefits:
Annual leave: UNHCR staff members holding a fixed-term appointment will accrue annual leave at the rate of 2.5 working days for each full calendar months of service (i.e. 30 working days per year).
Pension system: Staff members holding a fixed-term appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF).
Health insurance plan: locally recruited staff members in Budapest will be enrolled in the Medical Insurance Plan (MIP). The coverage is also optionally available for eligible family members.
Shortlisted candidates may be required to sit for a test. No late applications will be accepted. UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).
Required languages (expected Overall ability is at least B2 level): English
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Desired languages
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Operational context
Occupational Safety and Health Considerations:
Nature of Position:
Living and Working Conditions:
Additional Qualifications
SkillsHR-HR Policies-Trends/initiatives/best practices in UN Common Syst, public&private sectors, HR-Talent Management Systems, HR-Vacancy Management, IT-Computer Literacy, IT-Enterprise Resource Planning (ERP), SO-Research, UN-UN/UNHCR Administrative Rules, Regulations and Procedures
Education
CertificationsBusiness Administration - Other, Human Resources Management - Other, Personnel Administration - Other
Work Experience
CompetenciesAccountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Organizational awareness, Planning & organizing, Teamwork & collaboration, Technological awareness
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Compendium
Additional Information
Functional clearanceThis position doesn't require a functional clearance