Logistics Officer Misrata Libya

Position:                                          Logistics Officer

Reports to:                                      Support Team Leader 

Duty station:                                   Misrata, Libya

Travel:                                             10%

Project number:                              LYFM0000 Duration and type of contract: 12 months

All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and beliefs shallguide our actions and relationships.

1. Role and responsibilities

   The purpose of the Logistics Officerposition is day to day implementation of logistics functions in Tripoli in an effective and accountable manner.

   Generic responsibilities

   1. Ensure adherence with NRC policies, tools,handbooks, and guidelines.
   2. Implement delegated support functionportfolio according to plan of action.
   3. Prepare and developstatus reports as required by management.
   4. Ensure proper filing of documents.
   5. Promote and share ideasfor improvement of the support function.

      Specific responsibilities

      • In cooperation with the Logistics Coordinator, apply procedures for logistics, procurement, transport management, and warehouse in accordance with NRC guidelines, policies and Code of Conduct.
      • Identify, assess, and manage suitable and reliable suppliers, vendors, providers and contractors of goods and services in support of programme implementation in accordance with NRC logistics Guidelines.
      • Conduct procurement processes according to the needs of the programme accountably, transparently and with excellent communication to requesters and stakeholders.
      • Maintain and update all procurement and logistics tools according to NRC LogisticGuidelines at all-time including Contract Tracker, Procurement Tracking Sheet, Vendors Database, Assets Tracker, Stock Report.
      • Manage the vehicle fleet,including optimizing the use and supervising maintenance. Supervise the drivers.
      • Ensure properprocurement procedures and file management implementation in accordance with NRC logistics Guidelines.
      • Maintain asset-tracking documentation, conduct physical checks, and ensure completion of handover forms.
      • Conduct daily checks on vehicles, generators, and facilities. Arrange scheduled and ad-hoc maintenance.
      • Assist with stock and inventory documentation, storage, and transportation.
      • Maintain and update the logistics Supporting documentation and follow the archiving and securing supporting documentation guidelines for all logistics files.
      • Accountable on day-to-day procurement, asset logging, facility and vehicle checks and maintenance.
      • Ensure that all NRC facilities in Misrata are well maintained and safety equipmentis in place and regularly checked. Ensure ICT equipment is in working order.
      • Manage the storage of NRC stock items in Misrata safelyand accountably in accordance with NRC guidelines.

        Critical interfaces

        By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

        • Logistics Manager and Logistics TL (CO, Benghazi)
        • NRC Logistics Finance and Technical Departments in CO, Benghazi, Derna. 
        • Suppliers

          Scale and scope of position Staff: Drivers Stakeholders: Suppliers Budgets: None Information: Hard copy and online (Office 365) filing of procurement and logistics documentation. Legal or compliance: Compliance with Code of Conduct, Logistics Manual and other NRC guidelines. Conduct all activities in accordance with NRC and donor policies maintaining high standards and contributing to a culture of accountability and transparency.

          📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

          ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

          1. Competencies  

             Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

             1. Professional competencies 

             These are skills, knowledge and experience that are important for effective performance. 

             Generic professional competencies: 

          2. Experience from working as a Logistics Officer in a humanitarian/recovery context 
        • Previous experience from working in complex and volatile contexts
      • Documented results related to the position’s responsibilities listed above 
   6. Problem solving, prioritisation skills and attention to detail 
2. Strong English and Arabic

   Context/ Specific skills, knowledge and experience: 

3. Experience of conducting competitive and accountable procurement 

2.  Behavioural competencies

3. Performance Management

The employee will be accountable for and evaluated on the responsibilities and the competencies, based on NRC’s Performance Management Framework. The following documents will be used for performance reviews:

 Application Procedure: