The role of the HR/Admin Technical Assistant is to perform HR and Admin related tasks in the day-to-day basis for the Field Office in Kharkiv.ย
Generic responsibilitiesย
- Adhere to NRC policies, tools, handbooks, and guidelines.ย
- Implements independently procedures and activities within own function as delegated.ย
- Responsible for organizing and delivery of tasks in line with priorities and standards.ย
- Develop and maintain knowledge of the specialist area of work in which technical assistance and support is being provided, to be most effective in supporting the team.ย
- Use initiative in day-to-day problem solving in line with agreed procedures, priorities, and standards for the area of work.ย
- Prepare and develop status reports as required by management.ย
- Ensure proper filing of documents.ย
- Promote and share ideas for improvement in your area of expertise.ย
Specific responsibilitiesย
HR:
- Responsible for maintaining accurate data in the HR Database (People System, filing tree, excel database)ย
- Responsible for proper documentation and filing (i.e. personnel files, hard and electronic, timesheets, attendance sheets, overtime, leave requests, staff trackers, etc.)ย
- Responsible for the proper filing of recruitment documentsย
- Supporting hiring and resignation processes in accordance with procedures (creating a contract, updating trackers, filling out established forms, updating trackers, etc.)
- Supporting of the induction process
- Supporting of vacation and sick leave processes in accordance with the procedure
- Creation of HR orders (vacation, business trips, etc.)
- Tracking the attendance of the NRCโs mandatory trainings
- Verifying the correctness and signing timesheets of Kharkiv office employees
Admin:
- Maintaining the life of theย Kharkiv Fieldย Office:
- Purchase of necessary goodsย (cleaning supplies, small appliances and furniture, kitchen utensils, stationery, tea, coffee, water, etc.) and preparing a payment package documents.
- Organization of minor repairs
- Support in proper storage of office supplies
- Maintaining the accommodation of the international staff (items missing or that need to be replaced/repaired)
- Search for office premises, guesthouses, apartments, and support in concluding of the agreement and further extension.
- Managing a multi-purpose cash advance if necessary
- Responsible for organization of business trips for employees of the Kharkivย ะffice (booking hotels)
- Organising requested workshops, trainings, and events.
- Responsible for updating and filing of Admin files.
- Other tasks related to HR/Admin responsibilities.
Qualification requirements:ย
- Bachelorโs degree and above in relevant fieldย
- Years of Experience -ย 1ย
- Experience of working in HR and Admin field
- Confident user of MS Office
- Confident level of spoken and written English
Behavioural Competencies
- A high commitment to confidentialityย
- Coping with changeย
- Communicating with impact and respectย
- Planning and delivering results
- Empowering and building trustย
- Managing resources to optimize resultsย
What do We Offer
This position is open for Ukranian Nationals Only
We offer an opportunity to match your career to a compelling cause and aย chance to meet and work with people who are the best in their fields.
We are also looking for people who share our values:
- To be dedicated in what we do;
- To be innovative with our solutions;
- To act as one unified and inclusive team;
- To be accountable to the donors that make our work possible;
We invite applications from all qualified and interested candidates. Candidates are encouraged to apply early, as applications will be screened on a rolling basis and interviews will be assigned instantly until a suitable candidate is selected.