Role and responsibilities
The purpose of the HR/ Admin Officer position is to provide general administration and HR support to ensure theย
smooth functioning of the NRC Libya, and HR team in accordance with NRCโs HR, Admin, Finance and Logistics policiesย
and procedures and relevant donor guidelines.ย
Generic responsibilities:
1. Ensure adherence with NRC policies, tools, handbooks, and guidelines
2. Implement delegated support function portfolio according to plan of action
3. Prepare and develop status reports as required bymanagement
4. Ensure proper filing of documents
5. Promote and share ideas for improvement of the supportfunction
6. Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards & principles within NRC and
amongst beneficiaries served by NRC
Specific responsibilities:
โข Implement general office administration management and policies
โข Ensure proper maintenance of office equipment and stationery, scheduling repairs through logisticsย
department whenever necessary
โข Supervise cleaning staff and prepare their schedule
โข Help with local procurement, in accordance with NRC procurement procedures and thresholds
โข Develop and maintain an accurate database of Admin documents and HR related documents including nationalย
staff information (soft copies)ย
โข Follow up on all related personnel management, staff database, access control, timesheets, attendance, leaveย
balances, performance management, and documentation to ensure compliance of filing using hard copyย
personnel files and e-filing
โข Follow up on the required and mandatory training for all staff and assist in training NRC staff when needed
โข Prepare contracts for new staff and Daily worker and track contracts extension
โข Use HRMS to update staff database and recruitment
โข Attend all meetings assigned by line manager and prepare periodic HR reports
โข Support and coordinate national staff recruitment up to grade 6 and provide inductions
โข Ensure adherence to national labor law in all HR processes and procedures
โข Carry out and follow up on the implementation of the onboarding and exit procedure for all national staff
as per NRC standards
โข Fulfill any other HR/Admin related tasks that may be assigned by the line manager
Critical interfaces
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons.
Relevant interfaces for this position are:
โข All NRC staff and department including seniormanagement
โข Line Managers
โข Support Coordinator
โข HR Manager in CO
โข Liaison with other Support team members (Logs/ Finance) to ensure the HR team are well
supported in these areas
Competencies
Competencies are important for the employee and the organization to deliver desired results. They arerelevant for allย
staff and are divided into the following two categories:
1. Professional competencies
These are skills, knowledge and experience that are important for effective performance
Generic professional competencies:
โข Minimum of 1 year of Experience from working in a humanitarian/recovery context orequivalent
โข Previous experience of working in complex and volatile contexts
โข Documented results related to the positionโsresponsibilities
โข English/ Arabic Languages, both written andverbal
Context/ Specific skills, knowledge, and experience:
โข Minimum of 2 years of HR relevant experience
โข Basic computer skills in Microsoft office (MS Excel, Word, and outlook)
โข Good Communication and interpersonalskills
โข Strong organizational and teamwork skills
โข Highly approachable, trustworthy, and confidential
โข Good diplomacy and negotiation skills
โข Good cultural awareness and sensitivity
โข Ability to work in advanced English (written/spoken)
โข Tracking information (leases, visas etc.)
โข Knowledge about own leadership skills/ profile
2. Behavioral competencies
These are personal qualities that influence how successful people are in their job. NRCโs CompetencyFramework
states 12 behavioral competencies, and the following are essential for this position:
โข Handling insecure environments
โข Planning and delivering results
โข Empowering and building trust
โข Communicating with impact and respect
3-Performance Management
The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC
Performance Management Manual. The following documents will be used for performance reviews:
โข The Job Description
โข The Work and Development Plan
โข The Mid-term/End-of-trial Period Performance Review Template
โข The End-term Performance Review Template/The NRC Competency Framework