Your purpose as the Grants Coordinator is to support the Grants Manager in ensuring effective grants management, including internal and donor compliance requirements, timely and quality reporting as well as supporting proposal development under NRCโs Project Cycle Management (PCM).ย
Specific Responsibilitiesย ย
Proposal Developmentย
Working under the direction of the Grants Manager, organize Go no Go and proposal planning meetings and coordinate dissemination of relevant information to relevant staffย Build positive working relationships with other teams in the Country Office to coordinate and support development of high-quality proposals using relevant NRC Grant Management tools and guidance (proposal development calendar, internal log-frame, procurement plan, internal budgeting tool)ย Work closely with Budget Holders, programme teams, and finance as well as other stakeholders to compile accurate proposal budget and assess whether all necessary costs have been includedยGrant Agreementย
Together with the Grants Manager, summarize in writing, key reporting, and compliance requirements (cheat sheets) including potential issues for Grant Opening Meetingsย Work with finance team to support/advise them in development of internal budgeting tool and communication with field offices on allocated budgetย Coordinate with respective budget holders and finance to ensure budgets are correctly allocated and aligned as per provided top-downย Work with the relevant Area Manager / Core Competency (CC) Specialist or Program Development Manager (PDM) to ensure Grant Opening Meetings are arranged and take place within 30 days of the grant being activated and all mandatory internal documents are in place (internal log frame, internal budget, procurement plan, M&E matrix)ยDonor Reporting and Monitoringย
Coordinate the development and review of donor reports with relevant programmes and support colleagues, ensuring consistency between narrative and financial reports and that they meet quality standardsย Highlight critical financial issues such as under/overspends to Managers and Budget Holders, and follow up in writing when discussed verballyย Monitor grant payment schedules and income requests for respective portfolio, working closely with finance to ensure this done in a timely mannerย Support the Grants Manager in providing technical support to Budget Holders on budget and proposal revision (if required)ย In collaboration with the Advocacy and Communication team, support the Grants Manager in the development of country factsheets and other relevant information pieces for donor visits/meetingsยDonor Complianceย
Be familiar with all NRC organizational and donor portfolio compliance requirements and ensure high quality management of grants through meeting of KPIs and deadlinesย Support and advise programme colleagues with queries related to donor compliance on grants within portfolioย Work with other departments (i.e., programmes, finance, M&E, logistics) to ensure all documentation required is ready and available for audits (e.g., vouchers, distribution lists)ย Support openings and close out of grants, including grant opening meetings and close-out meetingsย Assist in training and capacity building of field staff on NRC grants management, donor compliance and PCM as requiredยGeneral Administrationย
Ensure all documentation required to be kept by donors is available by maintaining high standard of information management/filing systems (both soft and hard copies)ย Coordinate with the Grants Manager to ensure correct maintenance of an up-to-date grantsโ tracker and Cycles โ NRCโs grant management platformย Assist the Grants Manager as necessary, including representation and attendance at meetings as required, minute taking and coordination with teams to follow up action points identifiedย Grants will be assigned as per line manager requirements and may vary over timeยFor more generic information, view this job description
Generic professional competencies for this position:ย
At least 2 years of senior experience in related field in addition to a relevant university degree Experience of donor relations and grants management (e.g., with institutional humanitarian and development donors) with an international organization is mandatory Good understanding of donor rules and regulationsย Skills and experience in report and proposal writingย Strong personal organizational skills, including time management, and ability to meet deadlines and work under pressureย Above average computer skills, particularly in Microsoft Windows Word and ExcelยContext related skills, knowledge and experience:ย
Knowledge of the context in Sudanย Knowledge of humanitarian donorsย Ability to work under pressure, independently and with limited supervisionย Good cultural awareness and sensitivityย Knowledge of the NGO operations and the dynamics of the humanitarian sectorย Ability to hold self-accountable for managing resources efficiently and hold the others, including partners accountable to deliver on their responsibilitiesย Excellent written and oral communication skills in English and ArabicยDo you still need to hear more?ย Watch this short videoย to see NRC in action
Female candidates are strongly encouraged to join our workย culture that empowersย every employee to share ideas and take responsibility:ย At NRC, we think outside the box. We encourage ideas and give responsibility to all employees at all levels, to help solve the complex issues that we face.ย You will have many opportunities to be heard and take the initiative
12 months renewable fixed term contract subject to terms and conditionsย We aim to attract internationally experienced candidates with a starting monthly fee of NOK 41,239ย An opportunity to match your career to a compelling cause; Learn more about NRC A chance to meet and work with people who are the best in their fields Find out more about the benefits of working for NRCย Internal candidates are encouraged to applyย but we are also open to external applicants who can show a commitment to NRC and being part of a challenging, but important mission to make a difference. ย
\"To apply as an internal candidate, log in with your official email or click on Opportunity MarketPlace\" The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country. Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks. NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.