Role and responsibilities
The following is a brief description of the role:
Generic responsibilitiesย
These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential.ย
Details belong in the Work and Development plan.
1. Support and Implement NRCโs systems and procedures at area level.
2. Support the adherence to NRC policies, handbooks, guidelines, and donor requirements.
3. Ensure proper filing of all support documents.
4. Support line supervisors in procedures and require support team training.
5. Support the supervisor for the Management of Area offices financial team.ย
6. Support the management to Implement anti-corruption policy.
Specific responsibilitiesย
Accounts and Banking
โข Looking after and management of the Cash and Bank management of the West Area Office, including the forecasting.
โข Management of the bank account of West Area Office. And making the forecast for the projected data.
โข Make sure that financial internal controls are in place while the banking and cash system is working.
โข Post the entries on daily basis to Agresso. Make sure that Data has proper correct codes and as per the projectย
documents.
โข Prepare the regular Agresso Bank reconciliations for all the balance sheet items.
โข Proper close of the projects and year-end close.
โข Enter the Agresso rebooking, and keeping proper record of it.
โข Devise a system so that all the vouchers are safely preserved.
โข Train the staff on the Agresso and excel tools.
Budget and report:
Preparation of the financial reports.
โข Support the program team to understand the financial reports and provide them with training.
โข Monthly meetings with the program team and support the program team to make the forecast.
โข Verify the purchase requests and payment requestsย
โข Ensure proper and adequate filing system for financial documents
โข Download the BvA weekly basis and share with the relevant staff
โข Prepare the Project BVAs and do any rebooking, with the supporting documents
โข Draft the new budgets. Check the Agresso for any reclassification.
โข Other task related to the project budgets like any realignment and updating the Agresso for project follow-up.
Critical interfaces
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevantย
interfaces for this position are:ย
Scale and scope of position
Staff: Finance Officers, Finance Technical Assistants
Stakeholders: Key external stakeholders the post has relationships with (e.g. UN agencies, INGOs, localย
NGOs, civil society, governmental bodies)
Budgets: List of budgets covered by postholder, and size of budget
Information: Brief description of the information resources the postholder is responsible for at COย
level (e.g. GORS, Agresso, Webcruiter, Intranet)
Legal or compliance: Brief description of any legal or compliance responsibility the post holder has (term ofย
employment, vendors, donors
Competenciesย
Competencies are important in order for the employee and the organization to deliver desired results. They are relevant for allย
staff and are divided into the following two categories:
1. Professional competenciesย
These are skills, knowledge and experience that are important for effective performance.ย
Generic professional competencies:ย
โข Experience from working as a Finance Officer in a humanitarian/recovery context will be preferred.
โข Previous experience from working in complex and volatile contexts
โข Documented results related to the positionโs responsibilities
โข Knowledge about keeping the bank accounts and record keepingย
โข Reasonable knowledge in English, both written and verbalย
Context/ Specific skills, knowledge and experience:ย
โข Knowledge of the context in Libya
โข Fluency in Arabicย
โข Experience with start-up, exit or similar
2. Behavioral competencies (max 6)
These are personal qualities that influence how successful people are in their job. NRCโs Competency Framework states 12ย
behavioural competencies, and the following are essential for this position:
โข Managing resources to optimize results
โข Managing performance and development
โข Analyzing
โข Handling insecure environments
โข Empowering and building trust
3. Performance Management
The employee will be accountable for the responsibilities and the competencies, in accordance withย
the NRC Performance Management Manual. The following documents will be used for performance reviews:ย
โข The Job Descriptionย
โข The Work and Development Planย
โข The Mid-term/End-of-trial Period Performance Review Template
โข The End-term Performance Review Template
โข The NRC Competency Framework