Hardship LevelB
Family TypeFamily
Family TypeFamily
Residential location (if applicable)
GradeNOB
Staff Member / Affiliate TypeNational Professional Officer
ReasonRegular > Regular Assignment
Remote work acceptedNo
Target Start Date2024-01-01
Job Posting End DateNovember 23, 2023
Standard Job Description
Associate Inter-Agency Coordination Officer
Organizational Setting and Work Relationships
The Associate Inter-Agency Coordination Officer is usually located in Country Operations, Multi-Country Offices, Regional Bureaux, and Regional Refugee Coordinator's Office or in the Partnership and Coordination Service (PCS) in Headquarters. S/he plays a crucial support role in ensuring UNHCR's approach to partnership and inter-agency processes are coherent. The main aim is to assist senior management, as well as partner agencies, to ensure that UNHCR can fulfil its role to support the Government to lead the refugee response, coordinate other actors - including development actors at the early stages of a refugee response - and support the adherence to UNHCR inter agency commitments in IDP situations. This should be done in line with UNHCRs Mandate, the Global Compact for Refugees, the 2019 IDP policy, and agreed inter-agency commitments.
The Associate Inter-Agency Coordination Officer ensures that support is provided for strategic planning, assessment, monitoring and analysis, of any joint assessments or interagency plans at the field level. The incumbent will have direct contact with other staff members in the inter-agency structure from UN agencies, international and non-governmental organizations, and the government. The post requires the ability to prioritize tasks and to organise work independently based on direction from the supervisor. The incumbent will put particular emphasis on multi-sectorial information, coverage of information sources (UN and non-UN) and contributions to programs and projects, and interagency processes and products. The incumbent will be tasked with setting up and supporting different inter agency meetings, ensuring UNHCR's coordination role where applicable and UNHCR input where necessary. S/he will also be tasked with ensuring note taking and information sharing across a number of actors. The incumbent may also be tasked with the collection, presentation and dissemination of agreed inter agency data and information, including that coming from various stakeholders outside of UNHCR.
S/he will also support the Inter-Agency Coordinator in maintaining a constant dialogue with donors on the overall funding/resource status of the humanitarian programs in close collaboration with all partner agencies (UN and NGOs). A key tool in this regard will be the facilitation and support of periodic Inter-Agency meetings, sector or cluster specific meetings, as well as to support the broadening of relevant inter-agency information through meeting reports, situation updates and newsletters.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.
Duties
- Provide support to inter agency processes, including for coordination in refugee settings and cluster coordination in IDP settings
- Include partners in any UNHCR led interagency response, respecting their respective mandates and programme priorities.
- Provide appropriate support for operational planning and forward looking coordination of the inter-agency humanitarian and development response.
- Support the planning of adequate contingency and preparedness for new emergencies / scenarios is in place.
- Close follow up on the strategic, operational, and day to day basic assistance sector/ cluster issues.
- Coordinate the basic assistance Sector by chairing regular working groups meetings, ensuring all agencies in the sector are adequately represented, liaise closely with a wide range of donors and governmental institutions, etc.
- Provide close guidance and support to basic assistance working groups at field level.
- Provide analysis on key humanitarian / development issues and trends in close collaboration with the information management team.
- Conduct regular programmatic and funding gaps analysis.
- Support the development of harmonized assessment, monitoring and evaluation activities in line with the agreed inter agency response
- Draft correspondence, documents and reports, guidance notes, background information for meetings and workshops.
- Conduct regular field visits to support and build the capacity of field working groups as well as ensuring field perspectives underpin the sector strategy.
- Develop a harmonized referral system for the sector in conjunction with the information management team.
- Liaise with external partners and local organizations on behalf of different sectors, the Interagency Coordination Unit, and UNHCR.
- Lead, facilitate, and organize dedicated Sector Working Group meetings and technical task forces.
- Prioritize tasks and organize work independently.
- Engage with all sectors and identify IA Coordination activities.
- Make recommendations on IA Coordination issues.
- Work closely with government counterparts on issues related to the basic assistance.
- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.
Minimum Qualifications
Years of Experience / Degree Level
For P2/NOB - 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree
Field(s) of Education
Social Sciences;
Development Studies;
Economics;
International Relations;
Political Affairs;
or other relevant field.
Certificates and/or Licenses
Not specified.
Relevant Job Experience
Essential
Minimum 3 years of relevant experience in humanitarian or development programme implementation, including experience in facilitating inter-agency coordination at sector or macro-level. Good knowledge of the UN system, NGOs and related planning and coordination practises. Knowledge of MS Office applications. Knowledge of refugee protection principles and framework. Presentation delivery and/or public speaking experience.
Desirable
Demonstrated expertise in emergency response and preparedness planning and monitoring, including a good understanding of related standards and indicators. Demonstrated expertise in either assessments, monitoring and evaluation, research for programmes, and policy / context analysis. Experience in coordinating and implementing cash based interventions, including harmonization of practices and operating procedures. Experience in leading and facilitating meetings, delivering presentations, and conducting trainings for technical and non-technical audience. Work experience in the interagency response.
Functional Skills
IT-Computer Literacy
CO-Drafting and Documentation
PR-Refugee Protection Principles and Framework
ER-Inter-Agency Leadership/Coordination
ER-Inter-Agency Resource Mobilisation
ER-Inter-Agency External Relations
CO-Public Speaking
DM-Data Collection and Analysis
CB-Cash-based Programming/Managing/Planning
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile As per the operational context added.
Required languages (expected Overall ability is at least B2 level):
,
,
Desired languages
,
,
Operational context
Occupational Safety and Health Considerations:
To view occupational safety and health considerations for this duty station, please visit: https://wwwnc.cdc.gov/travel.
Nature of Position:
Uganda currently hosts 1.5 million refugees and asylum seekers, with the majority coming from South Sudan and the DRC. Despite this immense challenge, Uganda has one of the most progressive asylum regimes globally, and it is known for hosting the largest number of refugees in Africa. Uganda is currently facing multiple emergencies around its borders, and it hosts the largest number of refugees in Africa.
The Government of Uganda is a signatory to the 1951 Refugee Convention and its 1967 Protocol. Refugees are granted a range of rights and freedoms, including freedom of movement, access to public services such as health and education, the ability to seek employment, and to start their own business.
Ugandaโs refugee response is co-led by the Ugandan Governmentโs Office of the Prime Minister (OPM) through the Department of Refugees (DoR), United Nations High Commissioner for Refugees (UNHCR), and most recently, Ministry of Local Government (MoLG). The humanitarian response is coordinated through the Refugee Coordination Model following the Uganda Country Refugee Response Plan (UCRRP), 2022-2025. UNHCR is also coordinating humanitarian partners on the design and reporting of the country chapters to the Regional Refugee Response Plans to the South Sudan and the Congolese situations.
Uganda is among the first countries to adopt the Comprehensive Refugee Response Framework (CRRF) and the Global Compact on Refugees (GCR) since its affirmation in 2018. The GoU implements the Global Compact on Refugees (GCR) through its Comprehensive Refugee Response Framework (CRRF), emphasizing the inclusion of refugees into national systems, particularly in the education, health, and livelihoods sectors. This approach, combined with progressive refugee laws and freedoms, provides refugees in Uganda with significant prospects for dignity and self-reliance. The country has accepted an invitation to co-convene the upcoming GRF in December 2023 in Geneva.
The Associate Interagency Coordination Officer position based in Kampala seats in the External Engagement team and reports to the Senior Interagency Coordination Officer. The main aim is to support the planning and implementation of, as well as the communication and reporting on the Uganda Country Refugee Response Framework (UCRRP) which requires extensive coordination with the Department of Refugees, refugees, donors, and National and International non-governmental organizations. The incumbent will also support with coordinating the compilation of Regional Refugee Response Plans (RRRPs) for both the DRC and South Sudan situations, as well as its monitoring and the tracking of financial contributions. The incumbent will also support the government with coordinating the implementation of the 2023 Global Refugee Forum (GRF) pledges. This should be done in line with UNHCRโs Mandate, the Global Compact for Refugees and agreed inter- agency commitments.
In this framework the incumbent will have extensive contacts with both internal and external counterparts and partners. Key external partners will include the CRRF secretariat and other government entities, the UN and international organizations, UNHCR implementing and operational partners, International and Local NGOs, development agencies and other actors engaged in humanitarian and development initiatives.
The overall goal of the position is to strengthen and enhance the effectiveness of UNHCRโs coordination and leadership roles in the responses in the refugee response through an open and transparent partnership approach.
Additional Qualifications
SkillsCB-Cash-based Programming/Managing/Planning, CO-Drafting and Documentation, CO-Public Speaking, DM-Data Collection and Analysis, ER-Inter-Agency External Relations, ER-Inter-Agency Leadership/Coordination, ER-Inter-Agency Resource Mobilisation, IT-Computer Literacy, PR-Refugee Protection Principles and Framework
EducationBachelor of Arts (BA): Development Studies, Bachelor of Arts (BA): Economics, Bachelor of Arts (BA): International Relations, Bachelor of Arts (BA): Political Affairs, Bachelor of Arts (BA): Social Science
Certifications
Work Experience
CompetenciesAccountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Judgement & decision making, Organizational awareness, Planning & organizing, Stakeholder management, Teamwork & collaboration
UNHCR Salary Calculator
https://icsc.un.org/Home/SalaryScales
Compendium
Additional InformationShortlisted candidates may be required to sit for a written test and/or oral interview. UNHCR does not charge a fee at any stage of its recruitment process. Recruitment as a UNHCR staff member is subject to proof of vaccination against COVID-19
Functional clearanceThis position doesn't require a functional clearance