Hardship Level (not applicable for home-based)D
Family Type (not applicable for home-based)
Non Family with Residential Location
Staff Member / Affiliate TypeUNOPS IICA2
Target Start Date2024-04-01
Job Posting End DateDecember 21, 2023
Terms of Reference1. Expรฉrience dans le rรดle de fleet management avec une agence des Uns et des ONGs
2. Avoir une bonne connaissance du contexte opรฉrationnel de la RCA serait un atout
3. Avoir une expรฉrience dans la coordination des activitรฉs du domaine de responsabilitรฉ du transport, l'entreposage et la gestion des stocks, la gestion des actifs/du parc automobile et du carburant.
4. Avoir une bonne expรฉrience pour conseiller les bureaux sur le maintien d'une flotte de taille appropriรฉe et sur la maniรจre d'optimiser l'utilisation des vรฉhicules par le biais d'un systรจme de pool ou d'allocation.
5. Avoir une expรฉrience sur l'utilisation les mises ร jour du systรจme de suivi des vรฉhicules (VTS) pour les vรฉhicules dรฉtenus par les partenaires et les ministรจres.
6. Avoir une expรฉrience de travail dans une opรฉration ร haut risque sรฉcuritaire et une capacitรฉ ร travailler sous pression.
7. Avoir une bonne capacitรฉ ร travailler au sein dโune รฉquipe.
Standard Job Description
Associate Fleet Management Officer
Organizational Setting and Work Relationships
The Associate Fleet Management Officer coordinates and supervises activities related to fleet management in the Area of Responsibility (AoR) ensuring compliance with UNHCR rules and procedures, cost-effectiveness and efficiency and professionalism in the management of the fleet.
The incumbent reports to a more senior staff member within the domain, exact reporting line may vary depending on the office setup.
The position can be located at UNHCR HQ, Regional Bureau, Country/Multi-Country/Field Offices.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.
Duties
- Analyse the existing fleet (with Peak-of-Peak method) and ensure that it is optimally aligned with the operational needs for delivery of protection and assistance to persons of concern (POC). Provide in-depth analysis periodically.
- Advise the office(s) on maintaining an appropriate-sized fleet and how to optimise vehicle use though a pool or allocation system.
- Compile vehicles needs within the AoR while working with key stakeholders in projecting vehicle requirements based on standard or such industry acceptable methodologies.
- Work with key counterparts in receiving, distribution, tracking of vehicles, accident, and incident reporting and schedule vehicles for service.
- Oversee that an updated inventory of all UNHCR vehicles is maintained and work closely with Asset Management colleagues consolidate vehicles for disposal and process disposal procedures with relevant Government authorities.
- Develop fleet management replacement strategies within the AoR considering UNHCR short, - and medium-term requirements. Establish and maintain the system of preventive maintenance and repairs of all vehicles, ensuring that repairs meet manufacturer's specifications and requirement of UNHCR.
- Assess technical capacity of local commercial electro-mechanical workshops or service providers for vehicle servicing and repair, ensuring frame agreements are entered into with such parties for the purposes of timely servicing and/or repair of both light vehicles and trucks owned by UNHCR and other United Nations Agencies within the AoR. Perform market surveys for identification of suitable 3rd party logistics service providers including those of both light and heavy vehicles for rental and manage their performance.
- Quality check workshops to ensure the quality of work and that work is carried out according to invoice/s.
- Oversee the status of maintenance and repair works on vehicles. Provide recommendation for acquisition, maintenance and replacement of fleet assets and parts.
- Put in place fleet management key performance indicators relevant for the Operation.
- Monitor the quality and accuracy of and the regular update of fleet data (mileage, fuel consumption, M/R data) in relevant business systems for all vehicles within the AoR. Compile and regularly analyse statistical information, identify trends and developments in fleet related matters, prepare reports on mileage, fuel consumption etc., assisting decision making.
- Regularly monitor the utilisation and perform updates of the Vehicle Tracking System (VTS) for vehicles within the AoR.
- Prepare regular briefings and progress reports on challenges and lessons learnt.
- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.
Minimum Qualifications
Years of Experience / Degree Level
For P2/NOB - 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree
Field(s) of Education
Mechanical Engineering; Logistics; Supply chain; Fleet management;
or other relevant field.
Certificates and/or Licenses
HCR Supply Chain Lrng Prog;
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential
Experience and knowledge in fleet management. Ability to work in geographically diverse teams. High degree of integrity. Advanced Excel skills.
Desirable
Knowledge of fleet Wave, VTS and any other vehicle management software is considered an asset.
Functional Skills
CO-Cross-cultural communication
DV - Basic Vehicle Mechanical Skills
DV-Vehicle Management
SC-Fleet Management
SC-HCR Global Fleet Management Vehicle Insurance scheme
SC-Supply Planning
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Required Languages
,
,
Desired Languages
,
,
Additional Qualifications
SkillsCO-Cross-cultural communication, DV - Basic Vehicle Mechanical Skills, DV-Vehicle Management, SC-Fleet Management, SC-HCR Global Fleet Management Vehicle Insurance scheme, SC-Supply Planning
EducationBachelor of Arts (BA): Fleet Management, Bachelor of Arts (BA): Logistics, Bachelor of Arts (BA): Mechanical Engineering, Bachelor of Arts (BA): Supply Chain Management
CertificationsHCR Supply Chain Learning Program - UNHCR
Work Experience
Other informationThis position doesn't require a functional clearance