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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
JOB PURPOSE
The selected candidate will be assisting the WFP Admin Unit with different aspects mentioned in the key accountabilities during the coming 6 months.
KEY ACCOUNTABILITIES (not all-inclusive)
Analyse the key requirements of the admin unit and come up with ideas for preparation/enhancement of training packages and presentations for different audiences on Administration key areas of work including Travel and Protocol, Fleet Management, Accommodation, Facilities Management, etc. Registration of incoming/outgoing correspondents Assist in maintenance of Admin stock; Registration of office consumables; Support the development of annual plans and implementation of policies, systems and procedures to support WFP strategic objectives Support management of existing resources in the area of responsibility (e.g. WFP managed facilities, assets and travel management, etc.) and assist in identification of new requirements aiming at efficiency, cost-effectiveness and timeliness of operations and services.KEY ACCOUNTABILITIES CONT'D
Support a culture of environmental sustainability throughout WFP by role modelling actions that drive sustainability in all administrative activities. Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis. Collate data and prepare data analysis to provide management and clients with the accurate information and reports for efficient planning and decision-making. Preparing the meeting minutes of Admin/Finance unit weekly meetings Perform other related tasks as may be reasonably required of the positionSTANDARD MINIMUM QUALIFICATIONS
Currently enrolled and have attended University courses in the last 12 months inclusive of having completed at least two years of undergraduate studies or have recently graduated in the last 6 monthsโ in Administration, Business Administration or any related field Proficiency in MS Office (Word, Excel, Power Point); Required fluency (level C) in oral and written English; Required fluency (level C) in oral and written Tajik or Russian; fluency in both is an advantage;EDUCATION
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Currently enrolled in an undergraduate/graduate programme from a recognised university, have completed at least two years of the programme and attended classes in the past 12 months; OR Recently graduated from an undergraduate/graduate programme (within six months prior to the application to the internship programme) from a recognised university and have attended classes in the last 12 months of enrolment in the university. Undertaken courses or have some working knowledge of statistics and related computer programmes.
DELIVERABLES AT THE END OF THE CONTRACT:
Successful completion of all the tasks assigned to the intern by the supervisor over the course of the internship.
KNOWLEDGE & SKILLS
Capacity to learn fast from documentation and experience. Good oral and written communication skills. Good ability to work with a computer/laptop running the Microsoft Windows operating system, to work in Microsoft Word and Microsoft Excel, and to learn other Windows-based applications such as Microsoft Teams, Microsoft Outlook, etc.TERMS AND CONDITIONS
The duration of the internship is minimum 6 months with possible extension up to 8 months; WFP is not responsible for living expenses, arrangements for accommodation, necessary visas and related costs. Depending on the duty station of assignment, WFP will reimburse travel ticket for candidates who are nationals of developing countries and are pursuing their studies in their home country. WFP will recognize candidatesโ educational credentials from recognised institutions that have been certified by competent international or national authorities such as the United Nations Educational, Scientific and Cultural Organization (UNESCO) or Ministries of Education;
DEADLINE FOR APPLICATIONS
Deadline for applications: Not to exceed 5th December 2023
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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFPโs standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
Qualified female candidates and candidates with disabilities are highly encouraged to apply
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.