Project Officer

Position Title: Project Officer

Duty Station: Ankara, Republic of Türkiye

Classification: Professional Staff, Grade P2

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 22 April 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states: Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People's Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu

Second-tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

IOM Turkey is operating in a complex migration environment. The country is hosting over 4 million of migrants and refugees under various administrative status. IOM Turkey supported developing migrant integration policy and is implementing capacity building programs aiming at social cohesion of migrants in the country and strengthening the capacity of authorities at central and local levels.

Under the overall supervision of the Deputy Chief of Mission (DCOM) in Turkiye and direct supervision of Emergency Post Crisis and Transition Coordinator (EPC&T coordinator) and in close coordination with the Economic Recovery and Labour Mobility Coordinator and relevant Divisions/Departments/Units at the Mission, the Project Officer will draft, collect and compile documentation and provide technical and administrative support for Operations and reporting under the EUD-funded “Promoting Sustainable and Socially Inclusive Labour Market Integration” project based in Ankara, Turkiye.

Core Functions / Responsibilities:

1. Coordinate the implementation of activities required for the successful implementation of the “Promoting Sustainable and Socially Inclusive Labour Market Integration” project, following closely with other units and ensuring that the project work plans and activities are fully tracked and monitored.
2. Work with the National Project Officer (Harmonization) to help ensure follow up of the unit’s technical components required for concept notes, proposals, work plans and budgets for grants interventions under the harmonization component of the project.
3. Monitor project budgets, expenditures and burn rates according to internal and donor requirements.
4. Monitor and/or supervise community engagement processes; recommend the establishment of criteria and mechanisms for beneficiary selection; facilitate adherence to principles of conflict sensitivity and accountability to affected populations.
5. Undertake field travel to evaluate programme performance; identify and follow up on measures to remedy problems in implementation.
6. Follow up on the schedule with contractors and implementing partners, verify results and deliverables and prepare completion certificates. Follow up with the administrative units of IOM regarding close out procedures and final payments to contractors and partners.
7. In close collaboration with the procurement and logistics unit, coordinate the release and delivery of required materials and items in a timely manner.
8. Liaise with counterparts and implementing partners, draft progress, and other required reports, and ensure that project data and information is archived and shared appropriately.
9. Collect and collate information and documentation under the project and contribute to context analyses, contingency planning, and other deliverables.
10. Support in liaising with external partners locally in relation to the project.
11. Assist in building national capacities and provide necessary training to the relevant personnel.
12. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Law, International Relations, Political or Social Sciences, International Development, International Relations, or a related field from an accredited academic institution with two years of relevant professional experience; or,
• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience in programme management, implementation and/or project development;
• Experience in coordination of various projects under the programme to help ensure maximum outputs;
• Experience in liaising with government authorities and other national/international institutions;
• Experience in emergency settings with in-depth knowledge of IOM/UN programme/project life cycles;
• Experience with UN and International Agencies, international or local NGOs preferred; and,
• Work experience in the Region is an advantage.

Skills

• Knowledge of UN/IOM’s regulations, policies and procedures;
• Knowledge of project budgeting and financial management;
• Knowledge and experience in working with PRIMA is an advantage;
• Sound writing, communication, and negotiation skills; and,
• Excellent organization skills, analytical and creative thinking.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of Turkish and/or Arabic and/or another official UN language (French, Chinese, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.