Programme Assistant Consultant

The Organizational Setting

The Aviation Security Policy (ASP) Section of Aviation Security and Facilitation (ASF), Air Transport Bureau (ATB), is responsible for policy development related to security of the international air transport system, including developing and updating Annex 17 – Aviation Security, managing the work programme of the Aviation Security (AVSEC) Panel and its working groups, managing the continued development of aviation security guidance material including Doc 8973 – Aviation Security Manual, Doc 10084 – Risk Assessment Manual for Civil Aircraft Operations Over or Near Conflict Zones and Doc 10108 – Aviation Security Global Risk Context Statement; and providing support to the Assembly, the Council, and the Aviation Security Committee (ASC).  

The ASP Section is also responsible for policy development with regards to aviation cybersecurity in international civil aviation, including: 

• developing and updating the Aviation Cybersecurity Strategy and the Cybersecurity Action Plan;
• managing the work of the Cybersecurity Panel and the Ad Hoc Cybersecurity Coordination Committee (AHCCC); 
• developing aviation cybersecurity guidance material; 
• ensuring the international air law framework is adequate to address cyber-attacks against civil aviation; 
• raising awareness in different fora on the importance of addressing cybersecurity in civil aviation; 
• supporting aviation cybersecurity discussions on the national, regional, and global levels; and
• developing aviation cybersecurity capacity building and implementation support initiatives for States and the wider aviation community. 

  In addition, the ASP Section is responsible for fostering cooperation on security matters with other United Nations agencies and international bodies. Among the many entities with which the ASP Section coordinates its work are the UN Counter-Terrorism Committee Executive Directorate (CTED), International Air Transport Association (IATA) and Airports Council International (ACI). 

  The incumbent reports to the Chief, Aviation Security Policy Section (C/ASP), from whom she/he seeks advice and guidance on assignments and provides support to the other staff and Consultants. It is expected that the incumbent works autonomously, consulting and collaborating with other ASP Administrative staff and Technical Officers and consultants as necessary.

  Major duties and Responsibilities

  Function 1

  Provides administrative support to the Officers/Secretaries of the Cybersecurity Panel, Ad Hoc Cybersecurity Coordination Committee and Cybersecurity Panel Working Groups, achieving results such as: 

• Assist with meeting preparations, ensuring accurate and timely production of meeting documentation, including presentations and programmes for delegates; 
• Assist in the processing of documentation for meetings, prepared by the Secretariat, States and/or international organizations, as well as in the preparation of the final meeting report;
• Monitor registrations for events and meetings on a daily basis using either the ICAO dashboard for events or e-mail correspondence;
• Liaise and coordinate with the other ICAO offices concerned regarding registration, audio-visual requirements, and other logistical arrangements;
• Maintain the Secure Portal of each panel and group, including making updates and changes as required; 
• Maintain email lists and memberships of each body;
• Edit, proofread, and process final reports of all meetings, ensuring their quality and compliance with documentation standards;
• Maintain the electronic inbox for proper dissemination of information and monitor correspondence; and
• Prepare and send out individual invitations to speakers and participants, and keep records of responses.

  Function 2

  Provides effective administrative assistance and support to the daily functioning of the ASP Section, achieving results such as:

• Handle internal and external queries relating to the areas of responsibilities or expertise of the Section;
• Liaise and coordinate with staff of the Section and with other Bureaux/Offices, as required;
• Request information from within and outside the Bureau, as required;
• Consolidate material on multi-disciplinary subjects, including requests from other ICAO offices and international organizations; and
• Handle any other matters as assigned.

  Function 3

  Performs administrative quality control functions for documentation and publications from ASP, achieving results such as: 

  📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

  ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

• Validate, draft, edit a variety of documents and publications for accuracy and completeness in accordance with ICAO prescribed style and standards; and

Function 4

Performs other related duties, as assigned. Qualifications and Experience 

Educational background

Secondary education.

Essential

Desirable

Essential 

Desirable 

Conditions of Employment

It should be noted that this consultancy is to be filled for an initial period of 11 months.

Please note that the daily rate for this position is 215$.