Generic responsibilities:
The following are key generic responsibilities:
- Ensure adherence with NRC policies, tools, handbooks and guidelines;
- Prepare reports as required by management;
- Ensure proper filing of documents;
- Ensure that all procurement processes are in compliance with NRC Logistics Handbook, other NRC policies and donor requirements;
- Liaise with suppliers to ensure prompt and accurate delivery of goods, services and equipment;
- Prepare documents as required by line manager.ย
Specific responsibilitiesย
The basic specific responsibilities are as follow:
- Carry out and assist with any procurements that need to be undertaken in Country Office and ensuring that full procedures are followed to the full;
- Prepare Programme Tracking Sheet weekly and submit to all designated focal points, including Country Office;
- Register requisitions, quotations and purchase orders and update status reports and Liaise with suppliers to ensure prompt and accurate delivery of goods, services and equipment;
- Make sure documents are copied and filled before submission for payments;
- Assist in carrying out market surveys;
- Assist in training of programme staff on procurement procedures;
- Have and update vendor list and submit on monthly basis to designated focal points;
- Communicate with all necessary NRC and external parties for the arrival of items into the warehouse;ย ย ย ย
- Full knowledge of donor compliance in relation to particular projects undertaken in the country office.ย ย ย
Critical interfaces
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:ย
- Area operations: Area Office Logistics/Procurementย ย
- Shared costs/ budget: Finance Department
- Program: Country & Area Office program Unit
Competencies ย
Competencies are important in order for the employee and the organisation to deliver desired results.ย They are relevant for all staff and are divided into the following two categories:
1. Professional competenciesย
The skills, knowledge and experience that are expected from the position holder are as follow:ย
Generic professional competencies:ย
- Work experience in assistant procurement roles in a humanitarian/recovery context
- Previous experience from working under pressure in emergency contexts
- Good knowledge of Englishย
Context/ Specific skills, knowledge and experience:ย
- Diploma in procurement/Supply Chain Management or related field of study;
2. Behavioral competencies:
These are personal qualities that influence how successful people are in their job.ย
Good interpersonal skills and ability to relate well and maintain effective working relationshipContext related skills, knowledge and experience (shall be adapted to the specific position):Knowledge of the context in Addis AbabaKnowledge of the working language ย