Background
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
UN Womenโs goal in Timor-Leste is to promote the womenโs human rights and gender equality as the country works towards sustaining and furthering achievements in stability and development. In this regard, its country programming is connected to its five corporate priority areas: increasing womenโs leadership and participation; ending violence against women; engaging women in all aspects of peace and security processes; enhancing womenโs economic empowerment; and making gender equality central to national development planning and budgeting. UN Women also coordinates and promotes the UN systemโs joint work in advancing gender equality.
UN Women is seeking an International Consultant to design and layout for advocacy, training, and communication materials.
Duties and Responsibilities
- Objectives of the assignment
The key objective of the assignment is to provide valuable assistance to UN Women in Timor-Leste by facilitating the design and layout process for a variety of materials dedicated to advocacy, training, resource mobilization and communication purposes. By undertaking this task, the consultant will contribute directly to the organization's efforts in effectively conveying key messages, disseminating information, and promoting important initiatives aimed at advancing gender equality and women's empowerment in Timor-Leste.
- Scope of work and tasks
Under the overall guidance of the UN Women Head of Office and direct supervision of the Communication Officer, the Consultant will work closely with UN Women Timor-Leste programme staff in designing and layout of advocacy, training and communication material and will perform the following tasks:
- Develop high-quality materials (both print and digital) that captivate audiences and effectively communicate complex information in a clear and concise manner of UN Womenโs achievements and impacts, providing our audience with essential knowledge and data points from the reports. This includes, crafting visually striking infographics, illustrations, and materials for web-based campaigns, advocacy efforts, promotional activities, and training programs, as directed by Programme Managers and the Communication Analyst.
Deliverables
Deliverables
Amount
Quarterly Newsletter:Develop four (4) standardized template and schedule for quarterly newsletters ensures consistency and timeliness in communication efforts which enables UN Women to maintain regular communication with our relevant stakeholders in the Government, Donors, and Civil Society organizations, fostering transparency and engagement. The newsletters should consider following points:
Featuring articles that will provide in-depth information on topics that are relevant to UN Women in Timor-Lesteโs work within the quarters.Appealing visual elements such as graphics, photos, or illustrations to enhance the readability and interest of the audience, in line with Communications and Visibility guidelines.An effective and efficient dissemination strategy maximizes the reach and impact of our newsletters.Utilizing Canva which will enable Communications team to modify the contents as needed afterwards.Impact reports:
Develop five (5) human-centered articles that delve deeply into topics relevant to UN Women's work in Timor-Leste, offering comprehensive insights and analysis. These articles not only inform stakeholders but also showcase UN Womenโs expertise and contributions in key areas. The stories should adhere to the following guidelines:
Engaging and informative contents, to effectively communicate our priorities and initiatives, fostering understanding and support among UN Womenโs audience.Incorporating appealing graphic visuals and quantifiable results to demonstrate the significant impact to the beneficiaries and their communities.Ensuring that these narratives reflect diverse gender perspectives and consider intersectionality to capture the varied experiences and lived challenges faced by different individuals or groups within the context of the support provided.Utilizing visual elements such as graphics, photos, or visuals complement textual content by providing context, capturing attention, and conveying complex information in a digestible format.Ensuring visible branding for specific programs or initiatives. This involves strategically placing logos, colors, slogans, and other brand identifiers to maximize visibility and recognition among the target audience.
Thematic Briefs
Develop three (3) thematic briefs providing detailed overviews and analyses of key themes relevant to UN Women. These briefs help stakeholders and decision-makers make informed decisions, plan strategically, and communicate effectively. They serve as structured frameworks for addressing complex issues, aiding in the advancement of gender equality and women's empowerment initiatives. For this deliverable, the designer is to:
Liaise with the Communication and Program units to offer an overview of the project or initiative requiring thematic briefs. Gain insight into the thematic focus, key messages, objectives, target audience, and pertinent contextual information.Create and deliver design concept proposals delineating visual direction and style, while considering readability, information hierarchy, and visual storytelling to the Communication teamLiaise with the Communication team to ensure that the design of the thematic briefs reflects the branding guidelines and visual identity of the organization.Solicit feedback from Communication team and incorporate revisions and suggestions into the design accordingly.Present the revised design drafts to Communications team for review and approval, ensuring alignment with the guidelines and requirements.Prepare final design files for production, including print-ready and digital formats as required by the Communication team.Record the design process, decisions made, and the underlying rationale for future reference and continuity purposes.UN Women invites.
Design three (3) invitations that reflect the organization's values and engage the target audience. The designer should:
Ensure the UN Women branding guidelines are followed, including the logo, colors, fonts, and messaging.Select a design concept that aligns with the event theme and reflects the mission and values of UN Women. This could include using imagery related to gender equality, empowerment, diversity, and inclusion.Ensure the invites are accessible to all recipients, including those with disabilities.
Posters
Design four (4) posters with the aims to raise awareness and promote action towards gender equality and women's empowerment in Timor-Leste. These posters will serve as a visually engaging and impactful tool to communicate key messages, inspire change, and mobilize support for UN Women's initiatives. They should capture the attention of a diverse audience and convey the importance of gender equality in an inclusive and compelling manner. They should:
Incorporate the UN Women logo prominently to establish brand identity and credibility.Use captivating visuals that convey the theme of gender equality and empowerment.Include concise and strong messages that highlight the importance of gender equality and the role of UN Women in driving positive change in Timor-Leste.Encourage our audience to act by providing clear instructions on how they can support UN Women's mission, such as advocating for gender equality and women empowerment.Include contact details or website links where viewers can learn more about UN Women's initiatives and get involved.
Total
Principles The advocacy messages should be positive and empowering and resonating with the diverse population of Timor-Leste across various dimensions such as age, gender, disability, and sexual orientation.Ensuring that the messages are celebrating the richness of diversity within Timor-Leste, acknowledging and valuing the unique perspectives and experiences of each individual which will foster a sense of belonging and unity while promoting the shared goals of empowerment, equality, and social justice.Materials designer in such way that they can be updated and adjusted for future use (all colours, pantones, fonts, inserted bitmaps or any other used resource should be included in the design package; fonts should not be converted to outlines in order to follow further edits and adaptations in the future).Provide raw files (InDesign) upon request from UN Women.Ensuring the design of the materials is consistent with UN Women communication guidelines.UN Women has non-exclusive world rights in perpetuity of all designed submissions and products. Duration of the assignment
The total duration of the contract assignment will be from 25 March 2024 to 24 March 2026 for a maximum of 60 working days.
Schedule of Payment
Payment in full upon final submission and satisfactory outputs/products in accordance with specified requirements.
All the deliverables, including events materials, notes and reports should be submitted in written in English language, or if in Tetum, the UN Women team can require the consultant to provide an English summary.
Upon receipt of the deliverables and prior to the payment of the instalment, the deliverables-related reports and documents will be reviewed and approved by UN Women. The period of the review is one week after receipt.
Inputs
The consultant is expected to use her/his own computer, but may use UN Women office for printing of relevant documents or should he/she be required to work onsite at any point during the assignment.
UN Women team will support resource materials, and reference documents as relevant;
UN Women will cover cost of translation as needed;
Competencies
Competencies
Core Values:
Leading by Example Please visit this link for more information on UN Womenโs Core Values and Competencies: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf
Functional Competencies:
Strong commitment to gender equality and the empowerment of women, with demonstrated experience of researching or working on gender issues;Strong research and writing skills, with strong analytical skills and creative thinking;Ability to think and work logically and work precisely with attention to detail;Initiative, sound judgment and demonstrated ability to work harmoniously with staff members of different national and cultural backgrounds;Previous experience (also volunteer experience) from the non-profit sector is an advantage.Ability to multi-task and address competing prioritiesAbility to produce quality deliverables in a timely mannerStrong computer skills, including Word, Excel, and Power Point
Required Skills and Experience
Performance evaluation:Consultantโs performance will be evaluated based on: timeliness, responsibility, initiative, communication, accuracy, and quality of the products delivered.
Required experience and qualificationsThe Consultant should fulfil the following requirements:
Education Secondary education, specific diplomas or technical studies in design or layout an advantage.Experience: At least 5 years of experience in design or layout an advantage.Very good creative skills and advanced command over a full range of graphic design software, including Adobe Suite/CC such as illustrator, InDesign, Photoshop.Solid understanding of printing and production matters and knowledge of different formats for printing.Excellent verbal and written English communication skills.Ability to work quickly and responsively and demonstrate initiative.
Language and other skills: Proficiency in oral and written in English.Computer literacy and ability to effectively use office technology equipment, Internet and email.
Submission of application
Interested candidates are requested to submit electronic application to UNDP Job Site no later than 11 March 2024.
Submission of package
Cover letter;Sample design material;CV, including contact information for 3 references;Financial proposal. The financial proposal shall specify a daily rate (inclusive of any costs as communication, administrative costsโฆ).
All applications must include (as an attachment) the CV and the financial proposal. Shortlisted applicants will be requested to send further documentation proving their experience. Applications without financial proposal will be treated as incomplete and will not be considered for further processing.
Please note that only short-listed candidates will be contacted.
Selected candidates will need to submit prior to commencement of work:
Copy of the latest academic certificateUN Women P-11 form, available from http://www.unwomen.org/en/about-us/employmentA statement from a medical doctor of โgood healthโ EvaluationApplications will be evaluated based on the Cumulative analysis.
Technical Qualification (100 points) weight; [70%]Financial Proposal (100 points) weight; [30%]A two-stage procedure is utilised in evaluating the proposals, with evaluation of the technical proposal being completed prior to any price proposal being compared. Only the price proposal of the candidates who passed the minimum technical score of 70% of the obtainable score of 100 points in the technical qualification evaluation will be evaluated.
Technical qualification evaluation criteria:
The total number of points allocated for the technical qualification component is 100. The technical qualification of the individual is evaluated based on following technical qualification evaluation criteria:
Technical Evaluation Criteria
Obtainable Score
Education
20%
Experience and skills
60 %
Language and other skills
20 %
Total Obtainable Score
100 %
Only the candidates who fit the minimum requirements will be longlisted, and may be requested further documentation. Candidates with a minimum of 70% of total points will be considered as technically-qualified candidat.
Financial/Price Proposal evaluation:
Only the financial proposal of candidates who have attained a minimum of 70% score in the technical evaluation will be considered and evaluated.The total number of points allocated for the price component is 100.The maximum number of points will be allotted to the lowest price proposal that is opened/ evaluated and compared among those technical qualified candidates who have attained a minimum of 70% score in the technical evaluation. All other price proposals will receive points in inverse proportion to the lowest price.