HR Coordinator Jordan Irbid Host Area

Roles and Responsibilities:

The role of the HR Coordinator is to oversee and lead the HR operations in the Area Office.
The primary role of the HR Coordinator is the day today implementation of personnel SOPs,
supporting line managers and staff in personnel queries and issues. The HR Coordinator will
also line manage and oversee one Technical HR Officers.

Generic responsibilities:

• Adherence to NRC policies, guidance and procedures
• Implement NRC’s systems and procedures at area level.
• Ensure adherence to NRC policies, handbooks, guidelines and donor requirements
• Prepare and submit reports and analysis
• Ensure proper filing of all support documents.
• Support line managers in procedures and require support team trainings.
• Management of support team
• Ensure development and implementation of administrative systems and procedures.
• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards &
  principles within NRC and amongst beneficiaries served by NRC.
• Ensure adherence to NRC policies and the national labor law in all processes and procedures.
• Advice in personnel conflicts/processes when relevant
• Coordinate staff recruitment and exits, introductions, trainings, staff benefits schemes
  etc.
• Coordinate with relevant partners, suppliers, authorities, lawyers etc
• Ensure accuracy of staff salaries.
• Ensure that staff records in all offices in the area are up to date and filed appropriately
• NRC is an equal opportunities employer. We are committed to equity, inclusivity, and diversity without distinction to age, gender, religion, ethnicity, nationality, and physical ability.

  Specific responsibilities:

  • Ensure timely implementation HR activities and dissemination of HR SOPs and
    policies in the Area Office.
  • Develop HR strategies and initiatives aligned with the organization's overall goals
    and objectives
  • Identify training needs, develop training programs, and oversee employee
    development initiatives.
  • Ensure that onboarding, induction, performance management and exit procedures
    are implemented for all staff in the Area Office
  • Advise and support line managers and staff with personnel queries in line with
    NRC SOP's and HR policies.
  • Follow up on disciplinary measures/meetings, conflict management; participate
    in investigations as required
  • Ensure accurate and timely data is maintained in all NRC files online and hardcopy
  • Ensure national staff benefits including leave and medical insurance are processed
    and tracked as per NRC procedures
  • Ensure implementation of recruitment processes through reviewing job description
    and requestion request, position advertisement, sourcing, , prescreening, interviews,
    selection and job offers.
  • Ensure payroll is timely prepared and submitted on monthly basis.
  • Ensure staff time sheets are tracked and submitted on time as per NRC procedure
  • Managing volunteers’ recruitment and payment processes as per NRC procedures
  • Supervise HR Technical Officer in the area office (day to day task, performance,
    leaves…).
  • Laison with other HR coordinators and HR Manager to technically being updated with
    all HR related topic by regularly meeting the HR team and being updated by the HR
    Manager.
  • Provide personnel and recruitment reports as required
  • Other tasks as required by the line manager

    Critical Interfaces
    By interfaces, NRC means processes and projects that are interlinked with other departments/units
    or persons. Relevant interfaces for this position are

    • Budget holders
      • Relevant implementation staff
      • Auditors (internal/external)
      • Others: Country Office HR Department

      Scale and scope of position
      Staff: Technical HR Officer
      Stakeholders: Country HR Manager, Country Office HR Coordinator

      Budgets:
      Information: HR Agresso, HR Database, NRC People
      Legal or Compliance: Jordan Labour Law NRC SOP's and Policies

      📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

      ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

      Competencies
      Competencies are important in order for the employee and the organization to deliver desired results. They are relevant for all staff and are divided into the following two categories:

      Professional Competencies
      Generic professional competencies for this position:

      -Experience from working as an HR Coordinator in a humanitarian/recovery context.
      - Previous experience from working in complex and volatile contexts.
      - Documented results related to the position’s responsibilities.
      - Knowledge about own leadership skills/profile.
      - Fluency in English, both written and verbal.

      Context/specific skills, knowledge and experience:

      Qualification requirement:
      
      -Bachelor degree or higher
      -Years of Experience: 3-5
      -Experience of managing HR function in a NGO
      -Experience of leading and developing staff
      -Experience of working in HR department

      Behavioral Competencies:

      -Working with people
      -Communicating with impact and respect
      -Coping with Change
      -Strategic thinking
      -Empowering and building trust
      -Initiating action and change