Position title: Finance Officer
Reports to: Associate Director of Finance
JOB Summary:
The Finance Officer Coordinates financial/accounting operations, including overall financial monitoring and support/guidance to project and operations staff. The Finance Officer will ensure that sound financial controls are in place and operational activities are implemented in a timely and results-focused manner and are managed in compliance with FHI360 and USAID requirements. She/he will be reporting to the Associate Director of Finance, AC Project.
KEY JOB RESPONSIBILITIES:
- Performs and manages the day-to-day financial and accounting operations.
- Reviews all payment documents for proper and adequate payment and accounting.
- Reviews and produces a collection of primary documents, scan, and save in the organizationโs Share Point.
- Prepares bank vouchers. Work with online internet banking system. Ensures per diem, travel advance, and procurement policies are strictly enforced.
- Reviews Country Office monthly financial reports for month-end closings involving cash and travel reconciliations, accuracy of reports, and cost allowances.
- Work may include reconciliation of accounts or reports, examination of various financial statements for accuracy, completeness, and conformance to guidelines, and maintenance of subsidiary ledgers.
- Performs weekly/monthly bank reconciliation.
- Assists in various financial analysis projects and closure of accounting records.
- Reconciles sub-recipients with the General Ledger accounts.
- Reviews inter-department cash requests and journal entries.
- Assists with internal and external audit requests.
- Calculate per diems and relevant taxes.
- Strictly adhering to the finance discipline.
- Any other relevant tasks as assigned by FHI360 Management.
TYPE AND NATURE OF CONTACTS:
Frequent interaction with project leaders, program, administrative, and other staff.
MINIMUM REQUIREMENTS:
- Bachelor Degree in Accounting or Finance with at least 5 years in the areas of finance, accounting, operations management and/or contract management
- Strong understanding of and demonstrated capacity to manage financial systems and procedures of large projects
- Experience and knowledge of USG or other international donor policies and procedures and management of donor funding and projects
- Knowledge of USAID rules and regulations
- Excellent time management, organizational, and interpersonal skills
- Ability to multi-task and work in a fast-paced, dynamic environment
- Advanced computer skills; knowledgeable in accounting software, MS Windows, Excel, and Word
- Good knowledge of English language, fluency in Russian language. Knowledge of Kyrgyz language is an asset.
TRAVEL REQUIREMENT:
Less than 10%
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicantsโ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicantโs tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
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