Finance Assistant

ORGANIZATIONAL OVERVIEW

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender equality, youth, research, technology, communication, and social marketing — creating a unique mix of capabilities to address today's interrelated development and humanitarian challenge in more than 70 countries. FHI 360’s Crisis Response team is responding to the humanitarian emergency in Tigray, Afar and Amhara regions focusing on emergency health, nutrition and WASH activities to support the goal of reducing morbidity and mortality.

POSITION OVERVIEW

Under the supervision of the Senior Finance Officer, the Finance Assistant will support day-to-day transactions, including field cash payments, maintaining cost reports, and managing invoices and receipts.

KEY RESPONSIBILITIES AND DELIVERABLES

• Maintain cashbooks and accounts records and ensure payments are allocated to the correct project and budget line.
• Ensure that shared costs are allocated appropriately across projects.
• Ensure timely and accurate payment of Health Extension Workers, volunteers and field transactions.
• Confirm that payment related to field finance transactions have the necessary documentation as outlined in fhi360 procurement policies and procedures for all goods and services.
• Ensure that all transactions are booked on daily basis into the cash book in accordance with guidelines.
• Ensure that proper authorization has been obtained before any payment takes place.
• Ensure that all vouchers are properly coded (project no., budget line and G/L account).
• Processing all payments in time through the DPA system
• Maintenance of a proper and transparent filling system of all documents relation to finance.
• Confirm availability of funds before authorization of project expenditures.
• Ensure all financial transactions have the required supporting documents.
• Handling all finance related work when the finance officer is on leave.

  Problem Solving & Impact:

  • Works on problems that are moderate in scope and require judgment in resolving or making recommendations.
  • Exercises judgment within defined policies and procedures to obtain solutions and perform duties.
  • Decisions made generally affect own job or specific functional area.

    Supervision Given/Received:

    • Has no supervisory responsibility.
    • Receives instructions on new assignments.
    • Typically reports to Finance Officer.

      Education:

      • Associate degree or bachelor’s degree or its International Equivalent.

        Experience:

        • 1-2 years of experience providing Finance related responsibilities.
        • Proficiency with MS Office Suite (Word, Outlook, Excel, PowerPoint, Access) and Accounting software.
        • Vocational or specialized training desired.
        • Prior work experience in a non-governmental organization (NGO) desirable but not required.
        • Fluent in local language and excellent in English.

          Typical Physical Demands:

          • Typical office environment.
          • Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
          • Ability to sit and stand for extended periods of time..

            Technology to be Used:

            • Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

              Travel Requirements:

              • Less than 10 -15%

                This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

                FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

                Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

                FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
                
                FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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