Job Summary
The Fleet/Logistics Associate is responsible for managing the organizationโs fleet of vehicles to ensure safe, efficient, and cost-effective transportation services for staff, goods, and program activities. The role ensures compliance with organizational policies, donor requirements, and local regulations.
Accountabilities:
- Develop and implement preventive maintenance schedules for all project vehicles.
- Coordinate timely project vehicle servicing and repairs with approved garages and vendors.
- Coordinate all travels and ensure effective and efficient allocation of vehicles.
- Support the logistics related to vehicle use and maintenance whenever required.
- Manage and maintain accurate records of maintenance and repair history.
- Ensure all vehicles have valid insurance, registration, and roadworthiness certificates.
- Maintain up-to-date logbooks, fuel records, and driver documentation.
- Ensure compliance with donor and organizational fleet management policies.
- Monitor fuel consumption and maintain accurate fuel usage reports.
- Implement controls to prevent fuel misuse or fraud.
- Supervise and train all project drivers on safety, defensive driving, and organizational policies.
- Monitor driver performance and adherence to traffic laws and internal guidelines.
- Investigate and report accidents or incidents promptly.
- Prepare monthly fleet reports, including utilization, costs, and maintenance trends.
- Recommend cost-saving measures and fleet optimization strategies.
Applied Knowledge & Skills:
- Comprehensive knowledge of vehicle management and standard practices.
- Working knowledge of FHI 360โs policies and procedures regarding transportation and vehicle management.
- Excellent oral and written communication skills.
- Strong critical thinking and problem-solving skills.
- Ability to drive and possess a valid driving license.
Problem Solving & Impact:
- Works on problems of diverse scope that requires analysis and evaluation of identifiable factors.
- Exercises judgment with defined policies and procedures in selecting methods and techniques for obtaining solutions.
- Decisions generally affect specific functional areas with cost and failure to achieve short term goals of the company.
Education:
- High School /GED Diploma or international equivalent in Logistics, Transport Management, Business Administration, or related field.
Experience:
- Typically requires 0-3 years of experience in procurement, administrative support or in fleet management, preferably in an NGO or international organization.
- Knowledge of vehicle maintenance, transport regulations, and safety standards.
- Proficiency in fleet management systems and MS Office applications.
Technology to be Used:
- Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint,
Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
Travel Requirements:
- Ability to drive domestically on a daily basis.
Typical Physical Demands:
- Typical office environment.
- Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
- Ability to sit and stand for extended periods of time.
- Ability to lift/move up to 5 lbs.
Technology to be Used:
- Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicantsโ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicantโs tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others โ and yourself.Please click here to continue searching FHI 360's Career Portal.
- Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
- Ability to drive domestically on a daily basis.
- Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint,
- High School /GED Diploma or international equivalent in Logistics, Transport Management, Business Administration, or related field.
- Manage and maintain accurate records of maintenance and repair history.