NRC has been present in Nigeria since 2015 and has been working to help displacement-affected communities meet their basic needs, improve their livelihoods, access essential services, and enhance their resilience to future shocks through our six core competencies: water, sanitation and hygiene (WASH), Shelter, Education, Information-Counselling and Legal Assistance (ICLA), Livelihoods and Food Security (LFS), Camp Management, and Protection. NRC provides immediate assistance during the onset of emergencies through the rapid response mechanism (RRM). With a workforce of 370 staff and presence in key locations such as Maiduguri (in Borno State), Yola (in Adamawa state), and JOS (in Plateau state), NRC is able to respond to the needs of those affected by the conflict across North-East, and North Central Nigeria. These strategic locations have allowed NRC greater reach from the north and south parts of the North-East and North Central region and allowed NRC to contribute to bridging the gap between humanitarian aid and development cooperation, including through focusing on equitable access to essential services and strengthening the rights of displaced people and returnees. In addition to the Country Office and the above-mentioned Area Offices, NRC has sub-offices structures in Dikwa, Monguno, Biu, Mubi, Pulka and Gwoza.
We are looking for people who are passionate about helping refugees and people forced to flee with proven experience in the international humanitarian sector.
If you are such people, the Norwegian Refugee Council in Nigeria is looking for an enthusiastic and passionate Field Office Coordinator to join our Monguno Area office Team. You will be responsible for the coordination and delivery of all Support/Programme function operations within the Monguno Area Office.
To be successful in this role you will be a confident communicator with excellent relationship-building skills, capable of establishing strong relationships with stakeholders and solution-driven at all levels while supporting new initiatives and operations across the area.
If you are highly organized individually, comfortable with working in a remote environment, and have previous experience in delivering or coordinating administration and human resource functions, we would love to hear from you!
What’s in it for you?
Join a work culture that empowers every employee to share ideas and take responsibility:
At NRC we think creatively. We encourage ideas and give responsibility to all employees at all levels, to help solve the complex issues that we face. You will have many opportunities to be heard and take the initiative.
Learn on the job: NRC's collaborative working style favors the exchange of good practice and lessons learned. At NRC, employees learn on the job and are encouraged to look for opportunities to develop new competencies. NRC managers prioritize the quality work and the competency development of their staff.
Additional Information:
Duty Station: Monguno, Nigeria.
Duration of contract: 6 months (renewable).
Grade 7 in NRC's grading structure.
Reporting line: Area Manager Nigeria Maiduguri
An approved health certificate will be requested before the contract starts/commencement.
This position is open to National candidates only and female candidates are strongly encouraged to apply. We invite applications from all qualified and interested candidates. Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline.
Kindly see Job Description for more details.
Role and responsibilities
The field office coordinator is responsible to provide efficient support to project implementation in Monguno field Office. It will predominantly include cooperation with all local stakeholders and partners, serving as the primary point of contact for NRC with participants.
The Field Office Coordinator, through cooperation and with support of technical and other field staff, will contribute towards assessments, selection of participants for all NRC projects in the field office; support for the delivery of humanitarian aid and support for monitoring and evaluation (M&E) of these activities.
The Field Office Coordinator will also facilitate information flow between field office staff, local authorities, communities’ participants, and other relevant stakeholders, as appropriate. Moreover, the Field Office Coordinator will contribute to enhancing community acceptances and expanding access area of operation in Monguno.
The following is a brief description of the role.
Generic responsibilities
These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.
Line management for field staff such as Finance, HR & Admin and Logistics/ICT and coordination of program staffManage and coordinate activities HR & Admin, finance, logistics and security tasks of the field office Ensure adherence to NRC policies, handbooks, procedures, and SOPs/guidelinesEnsure adherence to Security and Risk Management policy and proceduresCoordinate and assist with budgets and costs for the field office’s shared costs and support functionsProvide support in the training and development of staffProvide support to project implementation at field office level Coordinate representation meetings with the UN, partners, and authorities Promote the rights of IDPs/returnees in line with the advocacy strategySpecific responsibilities
These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus, and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.
Operational Management: Responsible for providing effective and efficient support to field-based staff in implementing NRC projects, in close coordination and collaboration with CC Project Managers.Responsible for providing timely and methodical updates regarding the context, needs, and trends to the Area Manager.Responsible for budget management at field office level, in line with the approved authorization table and ensure appropriate burn-rates are maintained and that solutions to over/under expenditure are applied.Support the field-based staff, by reporting on potential conflicts of interest, fraud, protection concerns, and any other effects related to NRC’s assistance.Support dedicated NRC safety and security staff in information collection and sharing to ensure the safety of NRC staff and participants.Ensure security guidelines and security risk assessments are implemented and regularly updated for all project locations.Ensure all relevant stakeholders are included in the planning and implementation of projects as appropriate.Under the line management of the Area Manager and close cooperation with CC Project Managers/Coordinator, contribute towards drawing up plans, proposals and budgets for new projects/extensions of projects in conjunction with the relevant team, both program and support staff.Closely monitor the field implementation and ensure the quality programming along with timely completion of the project's deliverableSupport multi-sectoral emergency preparedness and response as required by the context and management. Ensure appropriate Financial and Logistical NRC systems/ procedures are in place, maintained and adhered to so that all field office support functions are carried out effectively and efficiently.Ensure regular communications between the Area Office and field office support functions are maintained.Responsible for ensuring timely submission of cash forecast to the Area Office.Responsible for preparation of projected expenditures on a monthly basis (cash book management).Responsible for accurate budget control and overall responsibility for financial management at the project site in line with active projects.Plan staff requirements and, and as agreed with Area Manager liaise with HR department for support.Responsible for appraisals as per NRC’s standard requirements and procedures.Ensure all new team members are adequately briefed on arrival in the field and departing team members are debriefed.Responsible for facilitating capacity development and training of all personnel.Responsible for attending meetings and coordination fora, representing NRC strictly within the limit set out by the Area Manager.Act as the main point of contact for NRC with members of the public, beneficiaries, local authorities, I/NGOs, and any other persons or organizations at field levelIn line with NRC’s standards, ensure communication plans are implemented, stakeholders are informed on NRC’s activities, and the organization is well accepted by communities.In charge of producing weekly and monthly reports, flash reports and any other reports as requested by the Area manager.2. Safety and Security:
Support dedicated NRC safety and security staff in information collection and sharing to ensure the safety of NRC staff and participants.Ensure security guidelines and security risk assessments are implemented and regularly updated for all project locations.3. Program Development:
Ensure all relevant stakeholders are included in the planning and implementation of projects as appropriate.Under the line management of the Area Manager and close cooperation with CC Project Managers/Coordinator, contribute towards drawing up plans, proposals and budgets for new projects/extensions of projects in conjunction with the relevant team, both program and support staff.Closely monitor the field implementation and ensure the quality programming along with timely completion of the project's deliverableSupport multi-sectoral emergency preparedness and response as required by the context and management.4. Logistics and Finance:
Ensure appropriate Financial and Logistical NRC systems/ procedures are in place, maintained and adhered to so that all field office support functions are carried out effectively and efficiently.Ensure regular communications between the Area Office and field office support functions are maintained.Responsible for ensuring timely submission of cash forecast to the Area Office.Responsible for preparation of projected expenditures on a monthly basis (cash book management).Responsible for accurate budget control and overall responsibility for financial management at the project site in line with active projects.5. Human Resource and Administration Management:
Plan staff requirements and, and as agreed with Area Manager liaise with HR department for support.Responsible for appraisals as per NRC’s standard requirements and procedures.Ensure all new team members are adequately briefed on arrival in the field and departing team members are debriefed.Responsible for facilitating capacity development and training of all personnel.6. Coordination and Representation:
Responsible for attending meetings and coordination fora, representing NRC strictly within the limit set out by the Area Manager.Act as the main point of contact for NRC with members of the public, beneficiaries, local authorities, I/NGOs, and any other persons or organizations at field levelIn line with NRC’s standards, ensure communication plans are implemented, stakeholders are informed on NRC’s activities, and the organization is well accepted by communities.In charge of producing weekly and monthly reports, flash reports and any other reports as requested by the Area manager.Generic professional competencies:
Strong understanding of humanitarian response architecture, particularly in terms of emergency response and humanitarian protection.Previous experience working in complex contexts.Demonstrated experience and understanding of Management and Project Cycle Management in general.Fluency in English (both written and verbal).Computer literate in Microsoft Office, including strong skills in Word, Excel and Outlook.Good leadership and management skills.Context/ Specific Skills, Knowledge, and Experience:
Bachelor's Degree in social science, Public Administration, Business Administration, Economics and Business Management.At least 3 years’ experience in similar role in a humanitarian and/or recovery contextKnowledge of the context in northern Nigeria, Monguno in particular.Experience in support functions such as Logistics, Finance, or HR is an advantage.Experience in context analysis and humanitarian needs assessment, project monitoring and evaluation, and program development.Experience of coordination and representation, including with local authorities, I/NGOs, and communities.Ability to build relationships quickly with a wide range of people, both internally and externally.Strong ability to organize a substantial workload comprised of complex, diverse tasks and responsibilities.Excellent communication skills.Fluency in local languages.