Position Title: Transport and Logistics Assistant
Project: Zambia Country Office
Location: Lusaka
Reports to: Senior Administration Officer
About FHI 360
FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research and technology โ creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories. We are currently seeking qualified candidates for the position of: Transport & Logistics Assistant.
Basic function
Provide various office services support for the assigned unit(s)/division in the country office. Perform basic processes and procedures to accomplish tasks. Drive assigned project vehicles, transporting FHI 360 staff and consultants to sites within and outside of their designated sites and perform administrative duties that maybe assigned. The Logistics Assistant will report to the Senior Administration Officer (SAO).
Duties and responsibilities
- Ensure smooth running of transport operations, in conjunction with supervisor, by consistently monitoring the transport calendar and requests.
- Ensure vehicle is properly maintained, in all aspects including service management and cleanliness.
- Maintain vehicle mileage logbook in an accurate and consistent manner and submit log sheets to supervisor on a fortnightly basis, for onward submission to Finance Unit.
- Prepare monthly fuel analysis.
- Assist the Supervisor with Filing and scanning Financial Documents
- Conduct quarterly Inventory inspection.
- Assist the Supervisor and relevant staff in arranging travel logistics staff, consultants, and visiting staff, including hotel arrangements, airport and hotel pick-ups, etc
- Assist the Supervisor with maintaining up to date motor vehicle insurance (and claims), road tax, vehicle fitness.
- Mail collection and delivery
- Perform other duties as assigned.
Qualifications and requirements
- Grade 12 Certificate.
- 0-3 years of related office administration experience.
- Demonstrated experience with office administrative procedures, standards and equipment.
- Minimum 3 years driving experience.
- Valid driving license (Class C or better)
The last day of receiving applications is 22 August 2023
Disclaimers:
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others โ and yourself.This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicantsโ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicantโs tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others โ and yourself.Please click here to continue searching FHI 360's Career Portal.