Position Title
Supply Chain Manager
Supervised by
Head of Support Services
Reporting to
Head of Support Services
Duty Station
Abuja (with frequent visits to field locations)
Area of Operation
Nigeria
Employment Period
12 months , starting ASAP (possibility for extension)
Type of Contract (Expat/National/Trainee)
Expatriate or National
Salary & Benefits
Management, Band F1 for expat and F for National
Introduction
The Danish Refugee Council (DRC) assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and โ whenever possible โ for the fulfillment of the wish to return home.
Background
Danish Refugee Council (DRC) has had an operational presence in Nigeria since 2015. DRC Nigeria is the largest DRC country mission in the West Africa region and one of the largest DRC country missions globally. Currently, DRC delivers life-saving assistance and protection to vulnerable, conflict-affected populations including internally displaced persons, returnees and host communities in the areas of armed violence reduction, humanitarian mine action, livelihoods, nutrition and food security, protection, shelter and non-food items (NFI) and water, sanitation and hygiene (WASH) in 30+ Local Government Areas (LGAs) across Borno, Adamawa and Yobe states in northeast Nigeria.
Purpose
DRC is looking for a driven, pro-active Supply Chain Manager who will be responsible for the overall country logistics and procurement operation in coordination with procurement and logistics staff in the field offices; providing support to DRC field operations and field-based staff in training, guidance and standard operating procedures as set by the DRC. The incumbent must possess broad knowledge in the procurement and logistics processes, peopleโs management, finance, vehicles, inventories and monitoring of assets and activities. He/She plays a key role in implementation of the Supply Chain Module of DRC Dynamics through tailor-made training, mentoring, coaching, monitoring, and controlling correct usage of the module. He/She supervises the logistics and procurement unit and provides technical support to area offices.
Duties and Responsibilities
Overall Responsibility
Responsible for the effective implementation of logistics/procurement systems and functions within geographical area of responsibility with a particular focus on compliance to the Operations Handbook
Support logistics/procurement staff and functions in all DRC offices
People Management
Lead and manage the Logistics and procurement team (including people planning, performance, well-being and development).
2. Procurement Co-ordination
Manage the entire process of the planning of procurement and supply chain activities ensuring cost and time efficient delivery of services in compliance with DRC and Donors regulations.
Collaborate with Program staff, Area Managers and Supply Chain teams in field for proper procurement planning in project design and implementation stages. Ensure that procurement plans are prepared, monitored and updated at Country and field office levels
Conduct regular visits to each procurement office to assess and support compliance and implementation of Operation Handbook volume on Procurement Management (including all updated policies on DRC intranet) across all field offices
Review ITB (Restricted, National and International) documentation before advertising or inviting suppliers
Provide remote support in ITB management (TOC report, technical analysis and contract award)
Provide support to field sites to manage the tendering process (TOC report, technical analysis and contract award).
Compile monthly reports received from field offices to provide country procurement reports to relevant managers
Organize procurement trainings for non-logistics staff and small-scale refresher trainings (if/when needed) for procurement staff.
Plan and organize regular logistics training with relevant participants (logistics, program, Human Resources and finance) to ensure agreed and uniform systems to be implemented
Ensure implementation of CAST/audit recommendations relating to logistics/procurement
Ensure all procurement documents are properly stored and archived to provide an appropriate audit trail for any internal and external audits.
Conduct market surveys in key categories to ensure that DRC is receiving best value for money
Verify the Self compliance checks for all FOโs are verified prior submission
3. Fleet and Fuel management
Ensure compliance and implementation of Operations Handbook across all field offices
Provide monthly comprehensive country reports on fleet management (costs) to SMT
Advise on Fleet utilization and right sizing of fleet requirements as per program needs
Ensure proper management and follow-up of fuel consumption for vehicles and generators
4. Asset Management
Ensure compliance and implementation of Operations Handbook across all field offices.
Provide monthly comprehensive country reports on Inventory/Assets to SMT
Implement any available tools to improve the inventory management
Provide guidance in disposal methods for unused or expired Asset with prior Donor/DRC Country director approval
5. Warehouse Management
Ensure compliance and implementation of Operations Handbook across all field offices.
Provide monthly comprehensive country report on warehouse inventory to SMT (list and stock value in hand)
Provide guidance in disposal methods for unused or expired commodities with prior donor/DRC Country Director approval
6. DRC Dynamics ERP System
Ensure proper application of ERP supply chain processes in the region
Apply reports and data analytics from ERP supply chain system to improve supply chain performance
7. Accountability
Accountable to ensure that all Supply Chain activities are conducted in accordance with the DRCโs Operations Handbook
Responsible to ensure that recommendations for improvements related to the Supply Chain Components (e.g., from audits) are implemented in a timely manner
Responsible to ensure that all allegations of breaches of the Code of Conduct by staff in the Supply Chain teams of Iraq are reported and with the support of the Head of Support Services and Security Focal Point, investigated and concluded swiftly.
Accountable for achieving DRCโs strategic goals and objectives within the area of responsibility
Accountable for making significant decisions on what the unit does: its purpose, functions and role, and for making commitments and decisions that require the expenditure of significant unit resources.
Accountable for people management of direct reports, generally at least 3 employees. This includes hiring & firing, objective setting, probation, performance appraisal, development of staff, managing performance, including poor performance, etc.
Accountable for making sound decisions based on DRC policies, MOPs, standards, and the advice of technical experts in DRC
Required Qualifications
Essential
Minimum 5 years of experience in humanitarian logistics management within the field of supply chain management, fleet management, asset management, and distribution support
At least 3 years' experience with people management in the humanitarian sector, especially in international organizations.
Knowledge and experience of dealing with service providers and contractorsโ management
Excellent computer skills in MS Word & Excel, as well as experience working with an ERP system
Experience with standard procurement procedures and documentation.
Experience with construction and site project management
Experience with auto mechanics or electrical installations
Experience working in an (I)NGO
Full professional proficiency in English
Competence in providing technical guidance and training
Working experience with relevant donors (e.g., UNHCR, ECHO, OFDA, WFP, DFID or BPRM guidelines)
Ability to prepare basic training modules on accounting management and conduct on the job trainings.
Advanced proficiency in Excel
Desirable
Master's degree in e.g., Logistics and/or Supply Chain Management
Certification in Humanitarian Logistics Supply Chain will be an added advantage
Driving license
Working experience with relevant donors (e.g., UNHCR, ECHO, OFDA, WFP, DFID or BPRM guidelines)
Ability to prepare donor budgets
Required Skills & Qualities
Core Competencies of DRC:
Striving for excellence
Collaboration
Taking the lead
Communication
Demonstrating Integrity
Ability to work in a multinational and multicultural environment
Excellent writing, proof-reading, and communication skills
Excellent organizational and multi-tasking skills
Strong ability to adapt, take initiative and work in a multicultural environment
Interest for humanitarian sector and donorโs environment
Listening, analytical and synthesis skills
Excellent communication skills, as well as patience and politeness
Exemplary sense of ethics in the workplace.
General Regulations
The employee shall follow DRC instructions on safety, confidentiality and ethical guidelines, including the Code of Conduct and the Humanitarian Accountability Framework
Employee should not engage in any other paid activity during the DRC contract period without prior authorization
Employee should not engage in any activity that could harm DRC or the implementation of any project during the DRC contract period
Employee should not give interviews to the media or publish project-related photos or other material without prior authorization
Employee shall return all borrowed equipment for the project to DRC after the end of the contract period or upon request
Application Process
Are you interested? Then apply for this position on line: www.drc.dk/about-drc/vacancies/currentvacancies.
All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in English. DRC provides equal opportunity in employment and prohibits discrimination in employment on the basis of race, sex, color, religion, sexual orientation, age, marital status or disability. DRC encourages all applicants to apply and does not practice any discrimination in any recruitment process.
Applications close on the 2nd May 2024. Applications submitted after this date will not be considered.
Due to the urgency to fill the position, recruitment shall be on a rolling basis and DRC has the right to recruit a candidate who matches the required profile before the above date.