Hardship LevelH (no hardship)
Family TypeFamily
Family TypeFamily
Residential location (if applicable)
GradeGS7
Staff Member / Affiliate TypeGeneral Service
ReasonRegular > Regular Assignment
Remote work acceptedNo
Target Start Date2023-09-01
Job Posting End DateJuly 26, 2023
Standard Job DescriptionSenior Human Resources Planning Associate Organizational Setting and Work Relationships The Senior Human Resources Planning Associate is part of the Strategic Workforce Planning Section of the Human Resources Operational Partnership Service (HROPS) of Division of Human Resources (DHR). The incumbent normally functions under direct supervision of an HR Planning Officer. S/he works quite independently on regular assignments with an oversight from the supervisor, who provides general guidance and work plans for identifying work priorities and appropriate approaches. The incumbent normally supervises HR Planning General Service staff. The incumbent liaises with the Divisions and the Regional Bureaux as well as with the Country and Multi-Country Offices in the Field to exchange information on issues related to Strategic Workforce Planning, Organizational Design, Job Evaluation and Succession Planning. S/he provides guidance and assistance to HR Associates/Officers and position managers on these issues, as required. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCRยฟs core values of professionalism, integrity and respect for diversity. Duties - Assist in collection of data on the current organizational design and structures, engaging in field missions where relevant. - Monitor position-related trends and report emerging variations. - Provide guidance to staff and managers on administrative procedures and process flows related to HR planning. - Prepare reports, charts and updates on workforce profiling, organizational design and job evaluation subjects. - Research all available data pertinent to positions or operations under review and prepare background documents for cases under consideration. - Contribute to the provision of briefing on HR Planning principles, processes and requirements for various Units in Budapest, including the HR Certification Programme. - Contribute to development of guidelines for internal use of the Section and for staff reference, as applicable. - Ensure relevant HR planning tools and systems are updated with data related to job classifications and profiles of the positions with their exact status in a manner that is easily retrievable for analytical purpose. - Contribute to reviews of UNHCR's organizational structures and maintain updated records of staffing structures (including organigrams) of various organizational entities. - Perform other related duties as required. Minimum Qualifications Years of Experience / Degree Level For G7 - 4 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher Field(s) of Education Not applicable. (Field(s) of Education marked with an asterisk* are essential) Certificates and/or Licenses Human Resources Management; Human Resources Development; Personnel Administration; Business Administration; or other relevant field. (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential Experience working in Human Resources. Knowledge of general HR policies, processes and systems. Desirable Experience in one or more of the following areas: HR workforce planning, job evaluation, succession planning or organizational design. Experience in HR information technology systems and tools. Experience working with the United Nations. Experience working in a multi-cultural setting. Functional Skills HR-Job Design concepts and techniques (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile The ideal candidate for this position will be expected to handle customersโ requests related to jobs title/description and offices structure/designation. The ideal candidate should be/have:
โข Customer-centric attitude
โข Capacity to deliver accurate and timely information
โข Effective written/verbal communication
โข Drafting skills
โข Good planning skills with ability to prioritize tasks
โข Strong attention to details
Additional information:
Candidates must be legally present in Hungary at the time of application, recruitment and hire.
Recruitment as a UNHCR staff member and engagement under a UNHCR affiliate scheme or as an intern is subject to proof of vaccination against Covid-19.
Annual leave: UNHCR staff members holding a fixed-term appointment will accrue annual leave at the rate of 2.5 working days for each full calendar months of service (i.e. 30 working days per year).
Pension system: Staff members holding a fixed-term appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF).
Health insurance plan: locally recruited staff members in Budapest will be enrolled in the Medical Insurance Plan (MIP). The coverage is also optionally available for eligible family members.
Shortlisted candidates may be required to sit for a test. No late applications will be accepted. UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).
Required languages (expected Overall ability is at least B2 level):
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Desired languages
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Operational context
Occupational Safety and Health Considerations:
Nature of Position:
Living and Working Conditions:
Additional Qualifications
SkillsHR-ICSC Job Classification methodology and practice, HR-Job Design concepts and techniques, Human Resources (HR), Organizational Structures, Workforce Planning
Education
CertificationsBusiness Administration - Other, Human Resources Management - Other, Human Resources - Other, Personnel Administration - Other
Work Experience
CompetenciesAccountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Managing performance, Organizational awareness, Planning & organizing, Teamwork & collaboration, Technological awareness
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Additional Information
Functional clearanceThis position doesn't require a functional clearance