Project Description
FHI 360 is seeking applications for the position of Senior Grants Officer for the Meeting Targets and Maintaining Epidemic Control (EpiC) project in the Philippines. EpiC is a five-year global project funded by the U.S. Presidentโs Emergency Plan for AIDS Relief (PEPFAR) and the U.S. Agency for International Development (USAID). The project provides strategic technical assistance (TA) and direct service delivery to break through barriers to 95-95-95 and promote self-reliant management of national HIV programs by improving HIV case-finding, prevention, treatment programming and viral load (VL) suppression among key populations (KPs) and priority populations (PPs). In the Philippines, EpiC will work in Mega Manila to address critical gaps and bottlenecks in the response to HIV among KPs in the Philippines and build capacity of local, community based KP organizations and work closely with the government of the Philippines to deliver HIV services tailored to the needs of KPs. In addition to the activities mentioned above EpiC Philippines will focus on expanding HIV case finding in the community, expansion of PrEP and treatment initiation, adherence, and retention support for people living with HIV (PLHIV), with a focus on select key population groups.
Job Description
The EpiC HIV Senior Grants Officer will be primarily responsible for supporting and assisting the Finance Manager and Program Lead in grants management under the EpiC HIV project in the Philippines. This position is responsible for all aspects of the component with specific responsibilities including, but not limited, to Grant Due Diligence, Grantee Training and Monitoring, and EpiC HIV financial transaction. S/he will provide capacity development and technical support to sub-recipients to strengthen their grant management systems and ensure strong management of sub-agreements. This position will also serve as back-up to the EpiC HIV Finance Officer & reports to the EpiC HIV Finance Manager.
Position Responsibilities
Grant Due Diligence
Works with assigned short listed grantees to finalize their proposals to address comments and concerns raised by the Grant Evaluation Committee
Liaises with short-listed grantees to finalize budgets and budget narratives, ensuring that all costs are reasonable and necessary; obtains documentation to support budgeted costs for payroll, rent, utilities and all other shared or unique costs
In coordination with Program Lead/Team, works with short-listed grantees to obtain required documentations (i.e., Pre-Award Assessment Tools) to verify the organization has the financial and administrative capacity to manage a USAID-funded award
Supports the program team in the preparation of grant package, as appropriate
Grantee Training and Monitoring
Participates and/or delivers sections of grant management training, as requested.
Works the program team on timely and seamless start up and /or close out processes of sub-awards
Works with the program team and other relevant teams to identify the kind of financial technical support that might be needed to ensure the proper implementation and impact of the grant
Monitors the budget and utilization of all subgrantees in collaboration with Program & Finance teams
Receives and tracks sub-recipientโs monthly subaward financial reports (SFRs) and confirms acceptance of granteeโs deliverables as support to subaward advance request
Reviews and verifies validity and propriety of subrecipientโs reported expenses in the SFR and compliance with the terms & condition of the grant
Conducts regular or periodic site visits and/or on-site financial reviews
Ensures adherence to the full documentation requirements for grants and the completeness of individual subrecipientโs documentation files and/or folders
Maintains and updates all subaward tracker/tracking systems
Prepares (and coordinates, if needed) all grants reporting requirements of FHI and USAID
Ensures timely conduct and completion of monthly SFR reviews, site visits or on-site financial reviews. Provides timely updates to the Finance Manager and Program Lead on critical concerns or potential issues/concerns of the subrecipient
Ensures subrecipientโs compliance to the grants contract, FHI360โs and Donorโs requirements
EpiC HIV Financial Transactions
Serves as back-up of the Finance Officer on financial recording and reporting for EpiC HIV project
Reviews payment requests to ensure documentation & process are in line with FHI 360 cost principle requirements
Review accounting transactions to ensure costs are charged to correct codes before uploading to accounting system
Perform other appropriate duties and responsibilities as assigned by the EpiC HIV Finance Manager
Minimum Qualifications
Experience with U.S. government rules and regulations and experience working in an international NGO environment desirable.
Resourceful through technology, research skills, and relationship building among several organization teams and units and professional organizations to resolve problems and initiate enhancements.
Familiarity with Filipino public health sector, non-governmental organizations (NGOs) and community- based organizations (CBOs) in the Philippines is highly desirable.
Cultural sensitivity and sound understanding of the needs of key and vulnerable populations.
Previous experience working with USAID or PEPFAR supported program is highly preferred.
Ability to respond to inquiries independently and follow-up on requests in an efficient manner.
Ability to work collaboratively, productively, and sensitively within a multidiscipline, multicultural and multigender environment.
Fluency in interpersonal, writing, and oral presentation skills in English. Advanced level of Tagalog is strongly preferred.
The position will be based in Manila, Philippines and work out of the FHI 360 Country office. Preference is for Filipino national candidates.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicantsโ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicantโs tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
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