POSITION SUMMARY:
The incumbent of this position is responsible for leading on regional financial information including and strategic & technical advice to Project/Country Offices on overall subaward financial management and backstop assigned Project/Country Offices including providing guidance on all day-to-day financial operations, financial (donor) reporting, and budgeting ,capacity building CO finance team and APRO finance staff under the supervision.
DUTIES AND KEY RESPONSIBILITIES :
Works on APRO regional financial information such as revenue forecasts, and other ad-hoc financial management reports. Lead on subaward management for APRO region including projects start-up, pre-award assessment, subawardee annual budget, and projects close-out. Coordinating with Project/Country Offices on subaward management new initiatives, focal point for subaward tracking system, and consolidating regional subaward financial reports. Provide training and support Project/Country Offices in designing trainings to subawardees on FHI360 financial procedures and donorโs rules and regulations. Backstop Project/Country Offices that are assigned within APRO region by providing overall financial advice including financial performance, risks and compliance, and audits. Directly supervise one full time finance staff. Ensure training and capacity building for team member in order to increase the level of technical ability and skills Works closely with Project/Country Offices to ensure quality and timely financial reporting such as Month-end closing, Expenditures tracking and Pipeline analysis, and Donor financial reports Prepares and/or reviews Project/Country Offices in their annual budget process to be consistent and in compliance with FHI 360 and donor requirements. Monitors and overseas Project/Country Offices cash flow requests and submits to HQ to process cash transfers. Conducts an orientation program to Project/Country Offices on FHI 360 financial system, policies and procedures, subaward management, and other financial related matters. Coordinates with Program Management Unit and other departments to ensure sound financial and operational management in Project/Country Offices. Performs other related duties as assigned.
CONTRIBUTION:
Be the focal point on all subaward management matters for APRO region including projects start-up, pre-award assessment, subawardee annual budget, and projects close-out. Provide training and support Project/Country Offices in design trainings to subawardees on FHI360 financial procedures and donorโs rules and regulations. Backstop Project/Country Offices that are assigned within APRO region by providing overall financial advice including financial performance, risks and compliance, and audits. Review/prepare monthly financial reports, donor reports, and other financial reports (e.g. burn rate, and pipeline analysis) from Project/Country Finance and submit to HQ/donors upon request. Provide training and orientation on all financial related matters to Project/Country offices as necessary.
EXPERTISE AND COMPLEXITY:
Knowledge of generally accepted accounting, budgeting and fiscal control theory and practices.
Budget monitoring and general ledger skills.
Relevant software skills to include automated accounting software, database spreadsheets and Management Information Systems.
Follow-up request in an efficient manner
Report to supervisor on variance and status on regular basis
Handle financial and quantitative information with accuracy and precision; resourceful in gathering, verifying and analyzing financial data.
Ability to handle multiple tasks and demanding schedules to deliver high quality results on time
Flexible approach to working hours and the ability to work under pressure
Ability to work in, and contribute, to team building environment.
TYPE AND NATURE OF CONTACTS:
Interact with others and resolve problem situations with tact, external contacts.
SUPERVISORY AND BUDGET RESPONSIBILITY:
Supervise Finance Officer
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:
Ability to travel (domestically and internationally) as needed up to a 10%, including weekend.
MINIMUM REQUIREMENTS:
Bachelorโs degree in Accounting, Business Administration or Finance, at least 7 years in the management of financial and budgeting processes within a non-government organization or business
Experience must reflect knowledge, skills, and abilities listed above.
Experience with international NGO preferred.
Strong management capacity, encompassing planning and people management skills
Excellent organizational and time management skills, including the capacity to manage concurrent priorities and meet deadlines
Strong written and verbal communication skills
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicantsโ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicantโs tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
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