Position Title : Regional Project Officer
Duty Station : Panama City, Panama
Classification : Professional Staff, Grade P3
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 13 July 2020
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
Candidates from the following non-represented member states:
Antigua and Barbuda; Cabo Verde; Comoros; Cook Islands; Cuba; Djibouti; Fiji; Gabon; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People's Democratic Republic (the); Latvia; Libya; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Papua New Guinea; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states.
Under the overall supervision of the DG's Special Envoy for the Venezuela Response and the direct supervision of the Senior Regional Programme Coordinator in the Office of the Special Envoy for the Regional Response to the Venezuela Situation (hereinafter Venezuela Regional Team), the successful candidate will be responsible for supporting and providing guidance on the development, management, and implementation of projects at the country and regional levels under the regional programme portfolio that is part of IOM's response to the Venezuelan migration crisis.
Core Functions / Responsibilities:
Support the management and implementation in countries and at the regional level of projects under the regional programme portfolio that is part of the IOM's response to the Venezuela migration crisis.
Liaise with IOM Country offices (COs) on ongoing IOM programmes in response to the Venezuelan flows under the supervision of the Programme Coordinator and in close coordination with the Regional Specialist in Strategic Partnerships.
Ensure adherence to work plans, regular monitoring of activities, and timely reporting according to donor specifications, and maintenance of updated monitoring tools. Support the implementation of project activities and ensure the coordination and coherence of projects and activities at the national level.
Support monitoring of financial reports and expenditures of all projects related to IOM's programming response to the Venezuelan migration crisis to ensure efficient management and adequate burn rate.
Identify in a pro-active and timely manner and ensure close coordination with regional thematic specialists on emerging challenges.
Prepare progress and other required reports are archived and shared appropriately.
Promote and support project development according to country and regional needs following IOM project development standards and in coordination with the Senior Regional Programme Coordinator.
Closely monitor the social operating environment to ensure pro-active, timely, and transparent project adjustments as required.
In close coordination with Communication colleagues in the OSE and the Senior Regional Programme Coordinator ensure coherent, precise, and continuous coverage of IOM activities and initiatives by supporting the issuance of regular press notes, representation of projects on social media, etc.
Analyse the progress and implementation of the work plan; identify and document significant project events, decisions, challenges, or deviations. Prepare reports regularly and be able to report on progress in implementation, especially concerning the fulfilment of the objectives and financial execution.
Prepare and review interim, final, and ad-hoc technical and financial reports. Ensure systems are in place to allow for an adequate exchange of information about policies and operational aspects of projects between IOM, donors, and other interested parties.
Ensure timely and coherent project planning, including logistics or recruitment processes at regional and national levels. In close collaboration with the procurement and logistics unit, coordinate the support of release and delivery of required materials and items to the respective sites in a timely manner, and provide relevant documentation and pipeline projections for planning purposes.
Contribute to the development of new projects and/or multi-sectoral programming.
Undertake assistance and monitoring trips related to project management.
Provide consistent updates and advice to the Coordinator of the Regional Coordination Platform for Refugees and Migrants regarding the execution of the relevant projects and programmes to ensure coherence, integrity, and the promotion and establishment of strategic plans.
Keep informed of policies, international standards, specific developments in the region, and good practices, particularly the protection of vulnerable people to improve future assistance programmes.
Perform such other duties as may be assigned.
Required Qualifications and Experience:
• Master's degree in political or social sciences, business administration, international relations, law, or a related field from an accredited academic institution with five years of relevant professional experience; or
• University degree in the above fields with seven years of relevant professional experience.
• Substantial experience in the design, development, and implementation of projects with large-scale donations, with expertise in the field of research, monitoring and/or evaluation;
• Proven experience with strategic planning approaches, information/data analysis, budget control, and report writing;
• Solid knowledge in programme planning and implementation of objectives;
• Previous experience working on social projects, such as strengthening social inclusion and promoting the rights of migrants and refugees.
• Writing, communication, and negotiation skills preferred.
• Knowledge of project budgeting is desirable.
• Excellent ability to understand, develop, and implement administrative and financial control procedures.
• Team management experience.
• Excellent organization skills; analytical and creative thinking.
• High level of accuracy and ability to work under pressure.
• Excellent computer skills, including with Microsoft functions such as Word, Excel, PowerPoint, etc.
IOM’s official languages are English, French, and Spanish.
For this position, fluency in English and Spanish is required (oral and written). Working knowledge of French and/or Portuguese is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).
Values - all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential. • Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
IOM’s competency framework can be found at this link.
Competencies will be assessed during a competency-based interview.
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.