Protocol Officer - Consultant

Post of duty: Washington DC, United States

The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.

About this position

Established in 1959, the Inter-American Development Bank (\"IDB\" or \"Bank\") is the main source of financing for economic, social and institutional development in Latin America and the Caribbean. It provides loans, grants, guarantees, policy advice and technical assistance to the public and private sectors of its borrowing countries.

The main function of the Office of the Secretary (SEC) is to provide services for the IDB and IIC Boards of Governors and Boards of Executive Directors (including their internal committees), the MIF Donors Committee, and senior management. For meetings-and especially seminars organized by one of the Bank's departments, all meeting-related services are the responsibility of the department in question, with the Secretariat lending advisory assistance and logistical support as needed.

The Office of Protocol is responsible for planning, organizing, and executing events and activities at the IDB Headquarters in Washington, D.C., and in other member countries of the Bank. It advises the different Bank departments and units in matters related to protocol, and ceremonial, guaranteeing the proper application of international protocol rules. It also administers the policies of the use of Bank symbols and corporate identity, and the norms regulating Representation Expenses and the use of the Executive Dining Rooms.

To provide proactive professional support and guidance to the Office of Protocol in daily events as well as in activities related to high level events attempting to increase the quality of the services provided by the Office.

What you’ll do

The selected candidate will:

• Coordinate and implement the planning and organization of all ceremonial aspects of official meetings, including the IDB/IIC Annual Meeting and governor’s regional meetings.

• Guide and apply the observance of the order of precedence at all official events that take place in the Bank.

• Prepare executive summaries, bios, minute-by-minute programs, scripts, and talking points for the Annual Meeting and regional meeting of Governors.

• Generate key indicators to measure the efficiency of services provided by the Protocol Office and create instructional infographics.

• Draft protocolary correspondence including verbal notes with country members, States, and embassies.

• Oversee the updating and implementation of policies related to Representation of Expenses of officials and the use of Symbols of the Bank.

• Prepare, edit, and revise invitations and general correspondences related to official events.

• Coordinate high-level visits to the Bank, including the coordination with IDB Security their arrival to expedite their access to Bank’s facilities.

• Coordinate the periodical review of key documents such as the Section’s Frequently Asked Questions (FAQ), diplomatic lists, head of states and head of governments lists, and the Protocol Handbook.

• Lead the preparation and execution of National Day celebrations at the Bank which includes liaising with country-members offices and overseeing the overall organization of these events.

What you’ll need

• Education: Master’s degree in Social Sciences, Political Science, or International Relations, or other related fields

• Experience: At least five years of relevant professional experience in the field of international diplomacy and international organizations. Proven experience in the areas of protocol and ceremonial, especially organizing high level official events. Effective interpersonal, management, and negotiation skills validated through successful interaction with stakeholders. Proven ability in team management and collaboration.

• Languages: You are proficient in English and Spanish. Working knowledge of French and/or Portuguese is a plus.

Key skills

· Learn continuously.

· Collaborate and share knowledge.

· Focus on clients.

· Communicate and influence.

· Innovate and try new things.

Type of contract and duration

• Type of contract: Full Time consultant.

• Length of contract: 12 months

• Location: On Site

Our culture

At the IDB Group we work so everyone brings their best and authentic selves to work, willing to try new approaches without fear, and where they are accountable and rewarded for their actions.

Diversity, Equity, Inclusion and Belonging (DEIB) are at the center of our organization. We celebrate all dimensions of diversity and encourage women, LGBTQ+ people, persons with disabilities, Afro-descendants, and Indigenous people to apply.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job interview process. If you are a qualified candidate with a disability, please e-mail us at diversity@iadb.org to request reasonable accommodation to complete this application.

Our Human Resources Team reviews carefully every application.

About the IDB Group

The IDB Group, composed of the Inter-American Development Bank (IDB), IDB Invest, and the IDB Lab offers flexible financing solutions to its member countries to finance economic and social development through lending and grants to public and private entities in Latin America and the Caribbean.

About IDB

We work to improve lives in Latin America and the Caribbean. Through financial and technical support for countries working to reduce poverty and inequality, we help improve health and education and advance infrastructure. Our aim is to achieve development in a sustainable, climate-friendly way. With a history dating back to 1959, today we are the leading source of development financing for Latin America and the Caribbean. We provide loans, grants, and technical assistance; and we conduct extensive research. We maintain a strong commitment to achieving measurable results and the highest standards of integrity, transparency, and accountability.

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Additional Information