Background:
The mandate of the OSCE Presence in Albania is to promote democratization, the rule of law, and human rights as well as to consolidate democratic institutions in line with OSCE principles, standards and commitments. Originally established in 1997, today, the Presenceโs activities range from arms control and the fight against trafficking to electoral assistance; anti-corruption initiatives; gender mainstreaming and environmental projects; human rights protection; legislative, judicial, and media reform; and the capacity-building of law enforcement officials.
A vacancy for 2 fix-term Project Assistants (G5) have arisen in the Electoral Reform Unit within the Democratization Department for a period of 12 months with a possibility for an extension subject to budget availability.
Tasks and Responsibilities:
The Project Assistant will provide administrative and, where relevant, substantive support in implementing project activities, including organizing awareness-raising and capacity-building events, supporting process delivery, the development and maintenance of databases of information, and providing project administration support.
Under the overall supervision of the National Project Officer (NP2) the successful candidate will perform the following duties:
Taking action for fulfilling project goals and objectives and takes part in defining project activities by contributing with own expertise and experience. Giving input in planning, developing, organizing, monitoring, implementing and following-up of activities of the project.
Liaising with beneficiaries/partners and facilitating their participation in projectโs events, drafting terms of reference for the employment of consultants and Implementing Partners, and monitoring the implementation of activities and submission of reports by them.
Drafting routine and non-routine correspondence (both on administrative and substantive project matters), working documents and background material pertaining to issues addressed through project activities, including concept notes and sections of project reports and briefing papers.
Researching background information from internal and external sources and assisting with the preparation of presentations, as required. Undertaking computer-based searches; collating, selecting and interpreting information necessary for the development of project activities and events; assisting in the preparation of papers and presentations by extracting/summarizing statistics.
Providing secretarial support to the project, including scheduling and arranging meetings and taking minutes, compiling notes from events.
Creating and maintaining the projectโs filing system/archive, distributing documents and ensuring their upload into the Doc In system.
Maintaining a calendar of events and meetings; providing interpretation in meetings and translation of correspondence in English and Albanian; putting documents into adequate style, language and format; proofreading documents and editing texts for accuracy, grammar, punctuation and style in accordance with standard practices, etc.
Following and researching the activity of and developments at institutions, beneficiaries and stakeholders (Assembly, Central Election Commission, civil society, etc.) in the area of elections/electoral reform, as well as keeping track and compiling briefings as needed on media coverage of key such activity/developments.
For more detailed information on the work of OSCE Presence in Albania, please see: http://www.osce.org/presence-in-Albania.
Necessary Qualifications:
Completed secondary education, supplemented by formal education or training in business administration, economy, social sciences or related field, or equivalent extensive work experience in the field. Specialized training/courses related to finance or procurement would be an asset. Minimum four years of working experience in public/state institutions, civil society, international organizations/ projects or diplomatic missions in organizing events and gathering, processing and disseminating information. First-hand experience in project planning, implementation and reporting in the areas of secretarial and administrative support. Knowledge of procurement regulations, principles of procurement/contractual aspects and procurement risk mitigating methods would be considered an advantage. Ability to conduct research and collect information from a variety of sources, to assess large amounts of information and provide clear and summarized feedback, and to effectively multitask and deliver results under tight deadlines. Professional fluency in English with excellent communication (both oral and written) skills. Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities. Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity. Computer literate with practical experience using Microsoft applications.
Remuneration Package:
According to the fixed OSCE salary scale, the remuneration is approximately 1058 EURO, subject to National Social Security deductions. OSCE salaries are exempt from taxation. Appointments are normally made at step 1 of the applicable OSCE salary scale.
Appointments are normally made at step 1 of the applicable OSCE salary scale.
If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/.
The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.
Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.
Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.
Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.
Please be aware that the OSCE does not request payment at any stage of the application and review process. Additional Information
Issued by: OSCE Presence in Albania Requisition ID: ALB000053 Contract Type: Local Contracted Grade: G5 Job Level: General Services Job Type: Contracted Number of posts: 2 Location: ALB - OSCE Presence in Albania, Tirana Issue Date: Jul 1, 2023 Closing Date: Jul 23, 2023 Employee Status: Fixed Term Schedule: Full-time Education Level: High School Diploma / (GED) Job Field: Elections