Programme Assistant (G5)

Background:

The post is located in the Democratic Governance Section (DGS) that operates within the larger organizational structure - Human Dimension Department (HDD).

The main objective of HDD is to support the Mission’s overall mandate in helping to secure a lasting peace in the country. HDD works towards achieving this objective by, among other things, implementing programmes and initiatives that promote human rights, education reform, rule of law, trust-building, good governance and democratic values. HDD consists of Head Office (HO) staff and staff located in eight Field Offices (FO) across the country. Within HDD, DGS comprises three distinct but nonetheless interconnected portfolios: anticorruption, local governance and social cohesion/trust-building/reconciliation. In general, DGS works on safeguarding democratic and good governance principles at all authority levels and ensuring that institutions and governments are responsive, transparent, effective, representative and accountable.

The main purpose of the job is to provide legal, programmatic, and administrative support for the effective implementation of the Democratic Governance Project (Project) within HDD. The incumbent works in close consultation with their supervisor, Democratic Governance Section staff in HO and FOs to ensure the effective and efficient implementation of the Project and the wider Human Dimension Programme. The Programme Assistant plays supporting role in achieving Project’s objectives by conducting legal research, interpreting basic legislation, preparing reports, and assisting in the monitoring of programmatic activities. The Programme Assistant will be responsible for supporting the supervisor on all aspects of the development and implementation of the Project, including in both programmatic and administrative aspects, and may be required to assume direct responsibility for substantive elements of implementation. In particular, they will be responsible for co-ordinating daily work with other sections, including programme assistants, and with administrative structures outside the immediate project/programme.

Tasks and Responsibilities:

Under the direct supervision of the National Programme Officer, Trust-building and Social Cohesion (NP2) and the overall supervision of the National Chief of Democratic Governance (NP3), the successful candidate will be tasked with the following duties:

1. Conducting research and analysis by reviewing and summarizing legislation, legal documents, and data from programmatic activities, preparing background information and reports to support the Democratic Governance Project’s implementation;

2. Providing translation and interpretation services by translating legal and programmatic documents, including laws, decrees, and official communication, and offering interpretation during meetings, conferences, and public events to facilitate communication between stakeholders;

3. Co-ordinating and managing programmatic activities by organizing meetings, roundtables, workshops, and conferences, ensuring effective logistical and administrative arrangements to support project objectives;

4. Monitoring and supporting evaluation of programme implementation by reviewing action plans, compiling inputs from field staff, and contributing to reports and project proposals, advising the supervisor on operational challenges and areas for improvement;

5. Facilitating stakeholder engagement and communication by liaising with justice sector interlocutors, international organizations, and civil society actors, ensuring effective information flow and co-ordination in governance-related initiatives;

6. Providing administrative and operational support by drafting correspondence, summarizing relevant documents, maintaining effective information management systems, and ensuring timely reporting on activities and developments to enhance programme efficiency.

For more detailed information on the structure and work of the OSCE Mission to Bosnia and Herzegovina, please see: https://www.osce.org/mission-to-bosnia-and-herzegovina.

Necessary Qualifications:

Remuneration Package:

Monthly remuneration, subject to social security deductions is 2,362.17 BAM/month. Social benefits will include participation in the Cigna health insurance scheme and the OSCE Provident Fund.

Appointments are normally made at Step 1 of the applicable OSCE salary scale. In exceptional cases, an initial appointment at up to Step 3 may be considered. This depends on factors such as relevant experience exceeding minimum requirements or higher previous remuneration. Any such request by a candidate must be reviewed and approved by the OSCE before the appointment.

This position is open to citizens and permanent residents of Bosnia and Herzegovina only.

If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Candidates interviewed and found suitable in the recruitment process for this vacancy notice will be placed on a roster of suitable candidates (valid for three years) for fixed-term posts, should a suitable opportunity arise. The placement on a roster does not guarantee a future appointment or assignment.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.

Please be aware that OSCE appointments are subject to medical clearance.

The mandatory retirement age at the OSCE is 65 years for contracted positions at the general service, professional and director level. The Organization shall apply an age limit of 62 years at the time of appointment as the incumbent selected is normally expected to carry out the contractual obligation of two years.

Please be aware that the OSCE does not request payment at any stage of the application and review process. Additional Information