JOB TITLE: Project Assistant

PROJECT TITLE: USAID End Tuberculosis Tajikistan Activity

REPORT TO: Chief of Party, FHI 360 in Tajikistan

FHI 360 is a non-profit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology; creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries, all 50 U.S. states and all U.S. territories. We are currently seeking qualified candidates for the position of Project Assistant for USAID End Tuberculosis Tajikistan Activity. The position will be based in Dushanbe, Tajikistan.

Project Background

USAID End Tuberculosis Tajikistan Activity is a five-year project funded by the U.S. Agency for International Development (USAID). USAID End Tuberculosis Tajikistan Activity aims to reduce the burden of TB in the Republic of Tajikistan. The project activity results are focuses on improving case detection and notification for all forms of TB, increasing the number of patients cured of all forms of TB, strengthening TB prevention by expanded preventive treatment and improved infection prevention and control (IPC) interventions, and strengthening TB system resilience/reliance in public health emergency.

Position Summary

The Project Assistant will provide coordination support for program implementation of the USAID End Tuberculosis Tajikistan Activity. Reporting to the FHI 360 Tajikistan Chief of Party, s/he will be responsible for assisting the project team in project related activities, ensuring smooth operations of the project and consistency of project implementation with FHI 360 rules and regulations. Provides quality support to the preparation and logistical issues for organizing of project events (seminars, workshops, meetings and trainings). S/he will support the development of deliverables and reports for the project and ensure timely, quality submissions. S/he will work with projects’ technical teams, finance and operations department, and program department. The position is open to Tajik residents or residents with legal authorization already living in Tajikistan.

Position Responsibilities

• Assist project management in the development of project documents, workplans, and etc.;
• Assist the program unit and work closely with Finance and Operations team to track performance project timelines, objectives, and deliverables;
• Maintain the planning of technical assistance for target facilities, sites and government entities, as needed; support in development and coordination of planning consultant’s needs for the Program Technical Team, participate in consultants selection panels when required.
• Prepare meeting minutes, prepare protocols, follow-up on action points following meetings;
• Maintain up-to-date files and records of project documentation;
• Support meeting/event participants on preparation of the Authorization for Domestic Travels, Expense Authorization Form, Travel Expense Reports (TER), and other required documents as per FHI360 travel policy requirements;
• Timely collect and check for conformity of all participants supportive documents related to travel expenses;
• Assist project team with project-related travel arrangements;
• Support the elaboration of projects related Terms of Reference/Scope of work;
• Ensure timely and accurate record keeping of the documents for conducted events;
• Prepare Purchase Request Form (PRF) for events and project needs;
• Prepare requisitions and receipts in DPA system for program related requests;
• Support COP and DCOP on scheduling meetings, taking notes during the meeting, identify and ensure that meeting needs are met.
• Perform other relevant duties as assigned.

  Qualifications

  • University degree, preferably in administration, social sciences, international relations, law or related area.
  • At least 2 years of relevant work experience in project assistance, office management or operations sections of international organizations;
  • Computer skills at the level of an experienced user (MS Word, Excel, Power Point, Outlook);
  • Excellent written and oral communication skills;
  • Ability to work well with others and to develop and promote positive interactions among project partners, staff, sub-partners, consultants, and recipients of assistance;

    Language requirements

    • Fluency in Tajik, English languages are required.

      Corporate Competencies

      • Demonstrate professionalism, integrity and ethical values at all times;
      • Promote the vision, mission, and strategic goals of FHI360;
      • Display cultural, gender, religion, race, nationality and age sensitivity and adaptability;

        Functional Competencies

        • Fully proficient computer skills and use of relevant software and other applications, e.g. word processing, spreadsheets, internet, power point and experience in handling of web-based management systems
        • Able to manage tight deadlines and deliver high volumes of work with minimal supervision;
        • Ability and sensitivity to work with a wide cross-section of partners, including Government, I/NGOs and private sector;
        • Builds strong relationships with clients (partners, sub-partners, consultants, and recipients of assistance), focusing on impact and result for the client and responds positively to feedback;
        • Ability to draft letters and notes;
        • Seeks and applies knowledge, information and best practices;
        • Consistently approaches work with energy and a positive, constructive attitude;
        • An excellent team player;
        • Excellent interpersonal skills, proven networking, team-building, organizational and communication skills.

          Travel Requirements:

          • 5-10%, mostly within Tajikistan

            This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

            FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

            Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

            FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
            
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