Program Officer
The Program Officer is responsible for the management of USAID Clean Air project activities ensuring quality and effective and efficient implementation of project activities in close collaboration coordination with both internal team and implementing partners. This position is also responsible for providing support for documentation, communication, and management of program activities.
Key Responsibilities
Under the overall guidance of the supervisors, work closely with project team and take lead for the management and coordination of project activities including followings:
- Assist CoP and DCoP in managing and implementing project activities in line with approved annual plan and budget.
- Ensure internal and external coordination, admin, logistics, financial processing, and reporting related to implementation of project activities such as trainings, workshops, or any other event.
- Closely coordinate with thematic leads and other project staffs on timely collection of data, information, plan, reports, and other project documents.
- Provide high quality support to the process of projectโs periodic planning and reporting process.
- Draft narratives for annual plan and budget (Annual Implementation Plan, Operational Plan, quarterly/monthly budget) and periodic reports (quarterly and annual progress report) as well as for any other reporting requirements of the project.
- Periodically monitor projectโs progress against operational plan; timely report to the management team for shortcomings and prepare catch-up plan to ensure achievement of project performance indicators.
- Provide high quality support in periodic program review meetings, document action points and follow up with team members for execution.
- Review plan, reports, concept notes and any other documents received for the project and report to the supervisor with quality input and feedback.
- Support for layout, formatting, editing and translation of the documents.
- Prepare concept notes, meeting minutes, memo, weekly and monthly updates, and any other documents as required.
- Support project documentation by maintaining projectโs repository.
- Participate in and contribute to periodic meetings and events.
- Support SBCC unit for documentation of success stories, contact matrix, newsletter, production of SBCC materials.
- Develop scope of work, terms of reference, request for proposal, and contractual packages for individual consultants, service contracts, sub-awards including required extensions and modifications with assistance from the FHI 360 Nepal Country Office.
- Timely identify and report supervisor about any issues/challenges/gaps during project implementation.
- Represent USAID Clean Air at forums as and when required.
- Conduct any other tasks as delegated by the DCoP, CoP and FHI 360 Nepal office Country Director.
Requirements
- Bachelorโs degree in business administration/management or public health or social sciences or related field with 3 years of experience in above mentioned field. Masterโs degree preferable with relevant experience.
- Experience in managing project activities including partner and other stakeholder management.
- Proactive and independent approach to work with a willingness to undertake additional responsibilities.
- Ability to work well with others and to develop and maintain positive working relationships.
- Experience in working effectively across various teams within the project and organization and building and sustaining positive working relationships with non-government organizations, private sectors, government, and other stakeholders.
- Proactive in managing multiple tasks, managing, and working in the virtual work environment, and flexible and open for managing time for working with different teams in different time zones as needed.
- Excellent interpersonal, organizational, communication, team building and management, and problem-solving skills.
- Excellent oral and written English and Nepali including documentation skills.
Final deadline for application is 5:00 p.m. August 10, 2023.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
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- Conduct any other tasks as delegated by the DCoP, CoP and FHI 360 Nepal office Country Director.