The Program Associate is responsible to support the program staff in all administrative and logistics for FHI 360 Nepal. S/he will work jointly with the program and administrative staff for planning and organization of the events/ meetings, workshop/trainings, logistics and travel arrangement of project staff.
KEY RESPONSIBILITIES
- Provide administrative and logistic support to the project for organizing internal and external events, meetings, workshops, and trainings.
- Prepare Procurement Requisitions and Purchase Orders to obtain necessary signatures and approvals ensuring adherence to FHI 360 Nepal procurement policy.
- Process Expense Authorization (EA) of external and visitors and hotel reservation, airline ticketing, vehicle rental, assist in travel as per FHI 360 travel policy.
- Provide support for the hotel reservation, airline ticketing, vehicle rental and assist in travel as per FHI 360 travel policy for internal staff.
- Support to manage the project inventory including preparation of inventory report as per donor requirement.
- Liaise with external organizations to arrange meetings, workshops, and other events as appropriate.
- Liaise with administrative staff within FHI 360 for any project specific plans and activities.
- Support HR department on filing HR related documents.
- Support HR department in consultancy management process.
- Support other projects and coordinate with Program Associate as and when needed.
- Perform other duties as assigned by the supervisor.
REQUIREMENTS
- Bachelor's degree in business administration or social sciences or any relevant field with one year of relevant work experience or Intermediate degree with three to five years of relevant work experience.
- Experience in planning, coordination, communication, and collaboration with multiple teams, scheduling, and executing office- and program-related activities and events.
- Experience in working effectively across various teams within the project and organization, and building and sustaining positive working relationships with NGOs, private sectors, government and other stakeholders.
- Proactive in managing multiple tasks, managing and working in virtual work environment, and flexible and open for managing time for working with different teams in different time zones as needed.
- Excellent interpersonal, organizational, communication, team building and management, and problem-solving skills.
- Excellent oral and written English and Nepali including documentation skills.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicantsโ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicantโs tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
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