OBJECTIVES OF THE PROGRAMME
Working under Outcome 4.3 of GPW 13 (Improved financial, human, administrative resources management towards transparency, efficient use of resources and effective delivery of results), the Department of Supply aims to ensure high-quality, consistent and responsive supply services through a collaborative approach to procurement hence supporting an efficient delivery of WHO programmes. The Supply Department has a responsibility for developing supply policies and processes applicable worldwide for sourcing, contracting, purchasing, shipping goods globally and for supporting the procurement of services.
DESCRIPTION OF DUTIES
The incumbent's duties include:
- Assisting the Procurement Officer in the development and implementation of a Sourcing strategy incorporating WHO pre-qualification schemes requirements.
- Contributing to the preparation and conduct of tender exercises in view of establishing LTAs.
- Maintaining the repository of WHO portfolio of LTAs.
- Assisting the Procurement Officer in the performance of all contracts related activities pertaining to the LTAs.
- Maintaining WHO eCatalogues and contributing to the development of the Catalogue tool (on ERP).
- Contributing to the update and development of Standard Operating Procedures (SOPs).
- Liaising with the relevant technical experts and Units (IT, Asset management, scientific and medical experts, etc.) to ensure the accuracy and consistency of the procurement processes and outcomes.
- Performing other duties as required.
REQUIRED QUALIFICATIONS
Education
Essential:
- First level university degree in procurement, business or public administration or similar field from an accredited/recognized institution.
Desirable:
- Certified training in procurement (CIPS or equivalent).
Experience
Essential:
A minimum of two years' experience in procurement operations, preferably in an international organization.
Desirable:
Experience using Enterprise Resource Planning Oracle systems or similar packages. Previous experience in procurement or logistics areas in WHO or UN agency. Experience in the development and/or implementation of IT projects, databases. Demonstrated exposure at the international level.
Skills
Thorough knowledge of procurement processes and best practices Advanced knowledge of ERP systems. Excellent communication and negotiation skills. Demonstrated ability to act independently and exercise sound judgment. Ability to work as a member of a team. Ability to work under pressure and meet deadlines. Excellent organizational skills. Thorough knowledge of administrative, financial and management principles and practices. Working knowledge of UN procurement principles and practices.
WHO Competencies
Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Moving forward in a changing environment
Use of Language Skills
Essential:
Expert knowledge of English.
Desirable:
Intermediate knowledge of French. Intermediate knowledge of any other official WHO languages
REMUNERATION
Remuneration comprises an annual base salary starting at HUF 16,410,000 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
ADDITIONAL INFORMATION
This vacancy notice may be used to fill other similar positions at the same grade level Only candidates under serious consideration will be contacted. A written test and/or an asynchronous video assessment may be used as a form of screening. In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review. According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics. The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply. Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice. WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates. WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco. For information on WHO's operations please visit: http://www.who.int. WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully. The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered. Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int. This is a National Professional Officer position. Therefore, only applications from nationals of the country where the duty station is located will be accepted. Applicants who are not nationals of this country will not be considered. In case the website does not display properly, please retry by: (i) checking that you have the latest version of the browser installed (Chrome, Edge or Firefox); (ii) clearing your browser history and opening the site in a new browser (not a new tab within the same browser); or (iii) retry accessing the website using Mozilla Firefox browser or using another device. Click this link for detailed guidance on completing job applications: Instructions for candidates