NSD Senior Officer

Requisition ID 33636 Office Country United Kingdom Office City London Division Policy and Partnerships Contract Type Fixed Term Contract Length 3 years Posting End Date 11/08/2023

Purpose of Job

The Senior Officer for the Nuclear Safety Department is responsible for providing administrative and secretarial support to the Associate Directors, Director and Team members as well as undertaking tasks related to the administrative responsibilities of the team. The role will also provide support to the NSD Business Services Team. In particular this will include support for internal budgeting processes and secretarial support for external communications such as Donor Assembly meetings and correspondence.

Accountabilities and Responsibilities

• Provide support for internal financial control and budgeting. This includes ensuring consistency in financial control data across databases for internal financial charging and monitoring.
  • Prepare regular and ad hoc financial reports for internal stakeholders. Regular reports include but are not limited to:
    • Quarterly monitoring of expenexpendituresnst administrative budgets
    • Quarterly accruals allocation and monitoring
    • Review of lodge card charges
    • Year-end Fund statistics enabling comparisons across the NSD Funds.
      • Ensure consistency of all internal financial control data held in multiple databases by internal and external stakeholders. Identify and correct discrepancies by working closely with those stakeholders.
        • Provide secretarial and administrative support to the Director and Associate Directors, including for meeting room bookings, travel bookings and expense claims submission, monitoring and control.
        • Prepare and review formal correspondence to ensure consistency in document control for external correspondence and reporting to Assembly members and other clients.
        • Provide support for major external meetings including Fund Assembly meetings. This includes support for attendees in terms of visas and travel and support to ensure the smooth and professional running of all Assembly meetings.
        • Support Grant administration process including safekeeping of legal documents and filing in the relevant document management system.
        • Assist in Fund administration processes from Fund inception to closure.
        • Provide support for consultant contracts funded through the NSD administrative budgets. This includes the preparation of documents, ensuring consistency of approach, and support for budgetary monitoring and invoices payments and control.
        • Maintain internal administrative budget records and ensure that they meet internal and external audit requirements. Investigate and resolve inconsistencies or discrepancies identified in audits and present and explain records and processes in meetings with internal and external auditors.
        • Identify areas of improvement in efficiency, consistency and best practice in internal budgetary monitoring and control. Support representation of NSD in bank-wide initiatives related to process improvements and budgetary controls.

          Knowledge, Skills, Experience & Qualifications

          Qualifications

          📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

          ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

          • Relevant secretarial or business experience.
          • Excellent knowledge of English language with an ability to edit English language text written by non-native speakers.
          • Knowledge of another language (e.g. Russian or Ukrainian) would be useful but is not essential.

            Experience/Knowledge

            • Knowledge of accounting and reporting practices within the Bank and of the Bank budgetary policies, procedures and rules
            • Strong financial and numerical skills and experience.
            • A positive, proactive, flexible and can-do attitude, approach and team ethic.
            • Proven experience at working at a senior secretarial/administrative level within a multi-disciplined and multi-cultural organisation.
            • Excellent organisational and effective planning skills, ability to prioritise and independently co-ordinate workload to comply with deadlines.
            • Reliable and flexible, able to anticipate needs/issues, drawing on a high degree of initiative and judgment in reliably executing or coordinating a range of tasks independently.
            • Excellent attention to detail and high level of accuracy.
            • Strong problem solving capacity.
            • Ability to build partnerships and work collaboratively with others to meet shared objectives.
            • Ability to create new and better ways to organise work processes.

              Technical Skills

              • Computer literate: Familiarity with full suite of Windows 365 software.
              • Advanced level of Word and PowerPoint is essential, proficient at Excel.
              • SAP skills.
              • Proficient at typing.
              • Knowledge of the following systems desirable - Reed & Mackay, Project Link, Live-link, Client Dynamics, Monarch and Pegasus.

                What is it like to work at the EBRD?

                Our agile and innovative approach is what makes life at the EBRD a unique experience! You will be part of a pioneering and diverse international organisation, and use your talents to make a real difference to people's lives and help shape the future of the regions we invest in.

                The EBRD environment provides you with:

                • Varied, stimulating and engaging work that gives you an opportunity to interact with a wide range of experts in the financial, political, public and private sectors across the regions we invest in;
                • A working culture that embraces inclusion and celebrates diversity;
                • An environment that places sustainability, equality and digital transformation at the heart of what we do.

                  Diversity is one of the Bank’s core values which are at the heart of everything it does. A diverse workforce with the right knowledge and skills enables connection with our clients, brings pioneering ideas, energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities, cultures and opinions and we aim to sustain and build on this strength. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. As an inclusive employer, we promote flexible working and expecting our employee to attend the office 50% of their working time.