The Logistics Technical Assistant will handle receipt/dispatch and verification of commodities to maximize quality of warehouse operations and mitigate losses, and to support the best storage management practices in compliance with NRC warehouse standards and established guidelines.
Generic responsibilitiesย
Effectively receive/dispatch commodities including transshipment (truck to truck) against official approved documentation (e.g., waybills and/or delivery notes) ensuring accuracy in physical count of commodities including the quality in compliance with the established standards.Prepare, verify, and sign off warehouse and transport documents, and maintain confidential files and accurate warehouse transaction records to ensure immediate reporting on commodity movements in line with the corporate requirements.Conduct daily warehouse closing reconciliation and accurate inventory checks supporting internal control systems in compliance with the warehouse management requirements.Perform daily inspections and prepare reports on the quantity and quality of the commodities received/dispatched and handled, detect promptly, and analyze reasons for stock discrepancies/damages, investigate missing quantity and prepare warehouse loss reports recommending appropriate solutions, to enable informed decision-making.Implement appropriate measures to safeguard food and non-food commodities, to ensure quality control using standard preventive measures in line with NRC established procedures and authorization received from the supervisor.Monitor condition of the warehouse and commodities and take appropriate actions, to support efficient warehouse space-planning and well-organized commodity storage following NRC warehouse standards.Provide guidance and on-the-job training to warehouse staff to contribute to their development and high performance.Specific responsibilitiesย
Job Responsibility #1: Requesting, Receiving and Stocking (40%)ย
Establish the maximum and minimum stock level for each stock item as required.Request the delivery of commodity when they are below the minimum stock level.Undertake appropriate inspection, counting, weighing of materials, supplies, commodities, etc. received through purchase or donation.Receive Commodities/goods against official Goods Receiving Note (GRN)Check goods against orders, and/or waybill, and ensure Commodities/goods are in good condition before receiving them.Whenever there are shortage/overage, missing, damaged, broken, or spoiled items, report, record the condition on the relevant documents/GRN and notify supervisor.Maintain under his/her custody all Commodities, materials, supplies, fixed assets, etcโฆ of the organization.Before receiving commodity ensure that the warehouse capacity is enough to accommodate the allocated foodResponsible for ensuring maintenance of the warehouse premises including availability of pallet or plastic sheets, fumigations and cleaning of the internal and external warehouse.At the time of receipt check and inspect the quality and quantity of the commodity through a sampling methodJob Responsibility #2: Issuing (35%)ย
Issue Commodities, and materials, to the required need people /units upon receipt of duly signed authorization documents.Dispatch all commodities/items against official payment authorization sheet.Check and ensure that the approved payment authorization sheet is accompanied with a with payroll sheet.ย Communicate with appropriate staff and plan distribution dates.Inform the needy people the amount, type, and source of the food they are going to receive.Issue the Food commodities as per the authorized PAS[CC1]ย ย & PL to distributer with the standard documents.Check the storekeeperโs copy of documents returned to store after distribution from distributor.Check all documents signed by the needy people and representatives in coordination with the distributor.Job Responsibility #3: Store Management (15%)ย
Job Responsibility #4:ย Documentation and Reporting (5%)
File all documents such as suppliers packing lists or delivery order, CRN, bin cards, etc.Regularly check records against stock held and submit reports.Maintain an accurate record of Commodity-stock movement and current balances.Record all receipt and distribution transaction to the daily inventory registrar on daily bases and send to the office with supporting document CRN, waybill, payroll sheet etc.Prepare weekly commodity status report and send to the office weekly.Prepare monthly and quarterly commodity status report in a timely manner.ย Maintain records for receipt and dispatch of empty containers.Job Responsibility #5: Other (5%)ย
Perform other duties as assigned.Professional competenciesย
2 year of related work experience for Diploma/TVET1 year of related work experience for DegreeNGO experience is a plus.Fluency in Somali and English, both written and verbal.Context related skills, knowledge and experienceย
Knowledge of the operating context in Somali Region.Knowledge of the local languages is an advantage.ย Excellent teamwork and interpersonal skills.Behavioral competencies
These are personal qualities that influence how successful people are in their job. Of the 12 behavioral competencies, the following are essential for this position:
Managing resources to optimize resultsHandling insecure environmentsย Interpersonal skillGood communication skillTrustworthinessย